---
title: How to Backlog Attendance with Check-In and Check-Out
description: Keep student attendance records accurate by adding missing attendance and backdating check-in and check-out times.
---

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# How to Backlog Attendance with Check-In and Check-Out

## Keep student attendance records accurate by adding missing attendance and backdating Check-In and Check-Out times.

If a student’s attendance was not recorded on the correct day, AfterSchool HQ allows you to add the student to a previous attendance date and enter their Check-In and Check-Out times.

This guide walks you through how to update attendance records for a past date.

<iframe width="700px" height="400px" src="https://embed.app.guidde.com/playbooks/kiWRJMMvGoeCH54B9SGocv?mode=videoOnly" title="How to Backlog Attendance with Check-In and Check-Out" frameborder="0" referrerpolicy="unsafe-url" allowfullscreen="true" allow="clipboard-write" sandbox="allow-popups allow-popups-to-escape-sandbox allow-scripts allow-forms allow-same-origin allow-presentation" style="position: absolute; top: 0px; left: 0px; width: 100%; height: 100%; border-width: medium; border-style: none; border-color: currentcolor; border-image: none;"></iframe>

00:05: This article explains how to manage student attendance within the AfterSchool HQ

00:09: platform.

00:10: You will learn how to check in and check out students,

00:12: add missing participants, and update attendance records effectively.

00:06: This article explains how to backlog student attendance, including check-in and

00:10: check-out times, for a previous date in AfterSchool HQ.

00:15: From the main navigation menu, click Extracurricular Activities to find the

00:19: activity where you need to update attendance.

00:22: Select the activity you'd like to add or update attendance for.

00:26: Click Attendance to view and manage attendance records for the activity.

00:31: Select Manage Check-In/Out to access the student's check-in and check-out records.

00:37: Select the date for which you need to add or update the student's attendance.

00:42: Choose a previous attendance date, or add a new date if the date you need isn't

00:46: already listed.

00:48: If the student is not currently listed for that date, click Add Missing Participants

00:52: to include them in the attendance record.

00:56: Select the specific student

00:57: you want to add the attendance to.

01:00: Once the student has been selected, you can mark them as checked in for the selected

01:03: date.

01:05: If needed, select Specific Time to enter a custom attendance time.

01:10: Click "Check-in time" to specify the time a student checked in.

01:11: Click Add to date to include the student's attendance for the selected date.

01:16: Click Done to finish adding the student to the attendance list.

01:20: The student will now appear on the attendance record for the selected date.

01:24: From here, you can update their check-in and check-out information.

01:29: Click Check In to mark the student as present for the session.

01:34: Click "10:48" to specify the exact check-in time for the student.

01:35: Click "Save" to store the updated attendance information.

01:38: When adding a check-out time, click Check Out to record that the student has left

01:42: the session.

01:44: Click Save to record

01:45: the student's check-out time and finalize the

01:47: attendance update.

01:50: You've now learned how to add missing attendance and update check-in and check-out times for

01:53: a previous date in AfterSchool HQ.

01:57: Thanks for watching!

 

 

### **1. Access Extracurricular Activities**

From the main navigation menu, click **“Extracurricular Activities”** to find the activity where you need to update attendance.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2Fbys2BBQ2pkt5kpBWb4Zqez_doc.png?alt=media&token=f209b842-2ef2-4762-95c0-75d2301feab4&time=1786549621059)

### **2. Open the Activity**

Select the activity where you need to add or update attendance.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2F9fTSNhYVBunbQ3DcXHZTY6_doc.png?alt=media&token=c0f6d307-9c67-4c8d-a069-ccf00b25eb2a&time=1786549621061)

### **3. Open Attendance**

Click **“Attendance”** to view and manage attendance records for the selected activity.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2FbNgobLs21kSzCN9gDy8P41_doc.png?alt=media&token=e4fd7420-34f0-41f0-b1a6-dcf0615f153a&time=1786549621063)

### **4. Manage Check-In/Out**

Select **“Manage Check-In/Out”** to access the activity's check-in and check-out records.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2FvCbpano3CUcCJWgfRQKU84_doc.png?alt=media&token=74e5ea0a-c175-4518-be5f-1c883a5ade5a&time=1786549621065)

### **5. Choose an Attendance Date**

Select the date for which you need to add or update the student's attendance.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2Fo7rA2v5tShkFrdovUgpSKS_doc.png?alt=media&token=70c4b1a1-e937-4635-bd55-2e25acc4a2e1&time=1786549621067)

> **💡 Tip:** Make sure you select the correct attendance date before making any changes to avoid adding attendance to the wrong day.

### **6. Select or Add a Previous Date**

Choose the previous attendance date you need to update. If the date is not already listed, use the available option to add it.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2Fn1kgCj4KZbjWY1ycrMhWys_doc.png?alt=media&token=16b3f372-72a7-4309-b5f5-913d13a903ff&time=1786549621069)

### **7. Add Missing Participants**

If the student does not appear on the attendance list for that date, click **“Add Missing Participants”** to add them to the attendance record.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2F3Pu2GCkccAdNREAFb4VmBt_doc.png?alt=media&token=3788ae2c-a0b4-41f2-aead-b3c256ca2163&time=1786549621070)

> **💡 Tip:** Use this option when the student was registered for the activity but does not appear on the attendance list for the selected date.

### **8. Select Students**

Select the student whose attendance you need to add.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2Fd9tfAWmQVjkznjApnd5mtz_doc.png?alt=media&token=c923e028-5290-4bd2-a097-f14ca279df01&time=1786549621072)

> **💡Tip:** If a student does not appear when using **“Add Missing Participants”**, check whether they are actually registered for the activity. If they are not registered, use ***Add Student*** or ***Registration Router*** to add them first.

 

### **9. Check Added Participants**

Once the student has been selected, review the participant and confirm that they are being added to the correct attendance date.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2Fd9tfAWmQVjkznjApnd5mtz_doc.png?alt=media&token=c923e028-5290-4bd2-a097-f14ca279df01&time=1786549621072)

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2FeHyreYzSGrkhk3DiT6WfL7_doc.png?alt=media&token=16071bbe-64b4-4677-be99-ef8fa7df148a&time=1786549621074)

> **💡Tip:** Double-check the student's name and attendance date before continuing.

### **10. Choose a Custom Time**

If you need to enter a specific attendance time, select ***Specific Time*** to use a custom time instead of the default option.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2FfjL2WJRHzKLULsN2iSaekh_doc.png?alt=media&token=a4a3e532-7343-4636-b040-c6a4c1a3dcf0&time=1786549621075)

### **11. Choose Check-In Time**

Enter the student's actual check-in time for the selected attendance date.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2F5wTr9e5g7vhGNewxpYeS3x_doc.png?alt=media&token=85309adb-9dad-4ae2-a12d-eca5e12beb28&time=1786549621077)

### **12. Add the Student to the Date**

Click **“Add to \[Date\]”** to add the student's attendance to the selected date.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2FuRUS79Avh3XVU2F1WSzqV7_doc.png?alt=media&token=6607a041-f31b-4b05-9f4e-76e4a108ba1a&time=1786549621079)

### **13. Complete Attendance Addition**

Click **“Done”** to finish adding the student to the attendance list.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2Fu8yUcLubEoXoQeD92bVY2H_doc.png?alt=media&token=a6f9d012-6fc8-45fb-9277-780b697ef091&time=1786549621081)

### **14. Access Attendance Options**

The student will now appear on the attendance record for the selected date. From here, you can update their check-in and check-out information.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2F5XBXcBgiLkESDSu4ukF7W2_doc.png?alt=media&token=835f660e-4552-4b3e-b997-ab5f1c087ccb&time=1786549621082)

### **15. Check the Student In**

Click **“Check In”** to mark the student as present for the session.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2Fsk7M6TVV7Hxbtu3YUyWoKw_doc.png?alt=media&token=0c57de70-12d8-4d61-9085-0a2447c8e4b0&time=1786549621084)

> **💡Tip:** If you're backlogging attendance, use the student's actual check-in time when the option is available so the attendance record accurately reflects when they arrived.

### **16. Select Check-In Time**

Select or enter the exact check-in time for the student.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2F4tKvrna5eSeYikjtvg4Tgg_doc.png?alt=media&token=bdc63ae7-dcbd-4521-a7c5-c0ec0e471247&time=1786549621085)

### **17. Save Attendance Record**

Click **“Save”** to store the updated attendance information.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2F1Yu5sGd1coJ6GtJ2JFddrE_doc.png?alt=media&token=142b451a-6477-4130-820f-5966d1b7a561&time=1786549621088)

> **💡Tip:** Always save after updating the check-in information before moving on to the check-out portion.

### **18. Check the Student Out**

Click **“Check Out”** to record that the student left the session.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2FrnpfhsC1yEu1euce9RZN1o_doc.png?alt=media&token=80ce771d-ef25-4b90-9237-3b9b4acb9d83&time=1786549724143)

### **19. Save Check-Out Details**

Click **“Save”** to record the student's check-out time and finalize the attendance update.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2F2idKjnhGTpgdLHXZ9U6KQo_doc.png?alt=media&token=b55a04e9-b4b9-43ae-9125-5179ae042860&time=1786549728762)

> **💡 Tip:** Review both the check-in and check-out times to make sure the attendance record is complete and accurate.

### **20. Remove the Check-In/Check-Out Time (Optional)**

If you need to remove the check-in timestamp, click the **“X”** next to the time. This will clear the timestamp so you can enter a new time or leave it blank.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FkiWRJMMvGoeCH54B9SGocv%2FbawreMaSn3TygfCHyMjWZC_doc.png?alt=media&token=d5da7155-597d-4934-b614-e05498dc7310&time=1786550564577)

---

#### **Frequently Asked Questions**

 

**Q: Can I add attendance for a previous date?**

**A:** Yes. You can select a previous attendance date and add a student if they are missing from that day's attendance record.

**Q: What if the student does not appear on the attendance list?**

**A:** Use **“Add Missing Participants”** to add the student to the selected attendance date.

**Q: Can I enter a specific check-in time?**

**A:** Yes. Use the ***Specific Time*** option to enter the student's check-in time.

**Q: Can I add a check-out time as well?**

**A:** Yes. After adding the student's check-in information, you can select ***Check-Out*** and save the check-out time.

**Q: Do I need to save after updating the attendance?**

**A:** Yes. Click **“Save”** after entering the check-in or check-out information to make sure the updated attendance record is stored.

**Q: What should I check before saving?**

**A:** Make sure you have selected the correct student, activity, attendance date, check-in time, and check-out time before saving your changes.

**Q: What is the difference between a missing participant and a drop-in?**

**A:** Add Missing Participants is for students who are already registered for the activity but are missing from the attendance roster for a specific date. Drop-ins are students who are not registered for the activity and are tracked separately.

**Q: Can I remove a student from a backdated attendance record?**

**A:** Yes. Removing a student overrides their attendance record and excludes them from attendance totals and analytics. Their check-in/check-out times and attendance notes are also removed. If a note is attached to the attendance record, you may be asked to confirm the removal by typing the required confirmation.

**Q: Can a student be added back after being removed?**

**A:** Yes. A student who was removed from an attendance record can be added again using **“Add Missing Participants**.

 

💡If you experience any issues or have further questions with **“How to Backlog Attendance with Check-In and Check-Out”**, don't hesitate to get in touch with our support team at [**support@afterschoolhq.com**](mailto:support@afterschoolhq.com)***.***

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