How to Bulk Copy Students to a New Activity in AfterSchool HQ

 

When to Use This Feature

Use the Bulk Copy feature when:

• Moving students to a new session of the same activity

• Transferring students to a different activity

• Copying rosters for intersession or seasonal programs

• Saving time when managing large groups of students

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Step-by-Step Instructions

Step 1: Navigate to Extracurricular Activities

1. Hover over Activity Center

2. Click on Extracurricular Activities

Step 2: Select the Source Activity

Select the activity you want to copy students from.

Step 3: Open the Students Tab

Click on the Students tab to view the roster.

Step 4: Select Students

• Select individual students, or

• Click Select All to copy the entire roster

Step 5: Click “Copy to Another Activity”

After selecting students, click the green Copy to Another Activity button.

Step 6: Choose the Destination Activity

From the dropdown menu, select the activity where you want to copy the students.

Step 7: Configure Copy Options

Seat Assignment Status

You can choose between:

• Reserved

• Reserved for Pending Payment

Select the appropriate status based on your program’s enrollment and payment requirements.

Copy Signatures

You may also choose to copy existing signatures to the new activity.

Email Registration Information

Optionally, you can send registration information to the parents on file.

Step 8: Confirm Copy

Click Copy Participants to complete the process.

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Important Notes

• If a student is already enrolled in the destination activity, the system will display a warning message.

• Review the warning and click Got It to proceed.
  
  

• Copying students does not remove them from the original activity.

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Need Additional Support?

If you have questions about managing activities or student enrollments, please contact the AfterSchool HQ Support team or schedule a training session for further assistance.