--- title: How to Bulk Move Participants to Another Activity description: Learn how to copy or move participants from one activity to another within AfterSchool HQ. --- [Skip to content](https://support.afterschoolhq.com/knowledge/how-to-bulk-move-participants-to-another-activity#main-content) English Show submenu for translations ![ASHQ Logo Vert Flat.png\]](https://support.afterschoolhq.com/hs-fs/hubfs/ASHQ%20Logo%20Vert%20Flat.png?height=40&name=ASHQ%20Logo%20Vert%20Flat.png) Open main navigation Close main navigation - English Show submenu for translations - [Go to afterschoolhq.com](https://go.afterschoolhq.com/) [Go to afterschoolhq.com](https://go.afterschoolhq.com/?hsLang=en) Hi! How can we help you? - There are no suggestions because the search field is empty. 1. [AHQ Help Center](https://support.afterschoolhq.com/knowledge?hsLang=en) 2. [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en) 3. [Student Roster & Communication](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#student-roster-communication) # How to Bulk Move Participants to Another Activity ## Learn how to copy or move participants from one activity to another within AfterSchool HQ. Need to transfer participants between activities? This guide will walk you through how to copy or move participants, assign registration statuses, and configure transfer settings. 00:05: In this guide, you'll learn how to move or copy participants from one activity to 00:09: another within AfterSchool HQ. 00:06: In this guide, you'll learn how to move or copy participants from one activity to 00:10: another within AfterSchool HQ. 00:13: Open the Extracurricular Activities section to view available activities. 00:18: Select the activity 00:19: containing the participants you would like to copy or move. 00:24: Click Students to view the roster of enrolled participants. 00:28: Use the checkboxes to select one or more participants. 00:32: Review your selection and remove any participants 00:34: that should not be included in the transfer. 00:38: Click Copy/Move to Another Activity to begin the transfer process. 00:43: Search for and select the activity where participants should be copied or moved. 00:49: Choose the registration status 00:50: that should be assigned to participants in the destination activity. 00:55: Select whether you would like to Copy participants to the new activity or Move them 00:59: entirely. 01:01: Choose whether to send notification emails and whether participant signatures 01:05: should be copied. 01:08: Click Review & Confirm to verify the transfer details. 01:12: Expand the details section to review all participants included in the transfer. 01:18: Click Confirm & Assign to complete the transfer and assign participants to the 01:22: destination activity 01:25: Click Done to finish the transfer process and return to the activity roster. 01:30: You have successfully learned how to copy or move participants between activities in 01:34: AfterSchool HQ. 01:36: Thanks for watching!     ### **1. Access Extracurricular Activities** Open the **“Extracurricular Activities”** section to view available activities. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FmMppR3JQ3iMDWyEM1mus99%2FgEkX3uqq6vkzqXEVFCAdsS_doc.png?alt=media&token=52ad98a5-718e-4ab3-a24d-2e90a055a910&time=1781726625468) > 💡 **Tip:** This is where you can manage activities, participants, attendance, and enrollment settings.   ### **2. Open an Activity** Select the activity containing the participants you would like to copy or move. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FmMppR3JQ3iMDWyEM1mus99%2FiQ2m8su5WR9DstbPsrxMj2_doc.png?alt=media&token=9e7be3ba-e235-44b2-905d-bae5bbde5f9b&time=1781726625470)   ### **3. Open the Students Section** Click **“Students”** to view the roster of enrolled participants. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FmMppR3JQ3iMDWyEM1mus99%2FnSj82EXz6jXPsXMywNaaP3_doc.png?alt=media&token=b88b6f7a-dd37-4434-a632-b14cb549d3c5&time=1781726625473)   ### **4. Select Participants** Use the checkboxes to select one or more participants. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FmMppR3JQ3iMDWyEM1mus99%2F5YqRcWU2t5KjWzjNn9oS2C_doc.png?alt=media&token=653031bd-2811-4d59-8401-78885c547248&time=1781726625474) > 💡 **Tip:** You can select individual participants or multiple participants at once.   ### **5. Review Participant Selection** Review your selection and remove any participants that should not be included in the transfer. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FmMppR3JQ3iMDWyEM1mus99%2F8qYfg7a9FiVn5UxA95mU8E_doc.png?alt=media&token=53d54171-b828-48f9-ad6f-3456df1f47be&time=1781726625476)   ### **6. Open Copy/Move Options** Click **“Copy/Move to Another Activity”** to begin the transfer process. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FmMppR3JQ3iMDWyEM1mus99%2FoCHqbbmEAB4mnuwqv3G5th_doc.png?alt=media&token=61a67b51-b2a2-43dd-a525-185091901e5f&time=1781726625478)   ### **7. Select the Destination Activity** Search for and select the activity where participants should be copied or moved. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FmMppR3JQ3iMDWyEM1mus99%2Fwe1PdaDGRcdPmYCpcdZeEs_doc.png?alt=media&token=b7eba8c7-9000-4eac-9732-fad381322b32&time=1781726625480) > **💡 Tip:** Only activities available to your organization will appear in the activity search.   ### **8. Select a Registration Status** Choose the registration status that should be assigned to participants in the destination activity. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FmMppR3JQ3iMDWyEM1mus99%2F8jV288gAqYAV493poRCQuP_doc.png?alt=media&token=e7bada74-1533-4707-b4d6-5bb888b4d515&time=1781726625482) > **💡 Tip:** Common statuses include Reserved, Applied, Waiting List, and Reserved Pending Payment.   ### **9. Choose Copy or Move** Select whether you would like to **Copy** participants to the new activity or **Move** them entirely. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FmMppR3JQ3iMDWyEM1mus99%2Ft9MgCq9MFaH9aesbxtERNc_doc.png?alt=media&token=4071b31e-a4b6-4fa2-8759-8080b56f5a00&time=1781726625484) > **💡 Tip:** Copy keeps participants enrolled in both activities, while Move removes them from the original activity.   ### **10. Configure Additional Options** Choose whether to send notification emails and whether participant signatures should be copied. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FmMppR3JQ3iMDWyEM1mus99%2FnfA31pm68JRukuUM9mXAro_doc.png?alt=media&token=5e8621be-b83b-4530-abd4-763b233e521c&time=1781726625486) > 💡**Tip:** Copying signatures can help prevent families from needing to complete registration forms again.   ### **11. Review and Confirm** Click **“Review & Confirm”** to verify the transfer details. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FmMppR3JQ3iMDWyEM1mus99%2FusyZUa2FxrYHK5v5WG12gN_doc.png?alt=media&token=6a07c649-9b10-422c-bdff-7eae62e3213c&time=1781726625488)   ### **12. Review Participant List** Expand the details section to review all participants included in the transfer. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FmMppR3JQ3iMDWyEM1mus99%2FdM59wy7nkR3Y5N4WQQXvdA_doc.png?alt=media&token=b3b7a2ba-9dcc-4b28-9a2b-fde258ed4a44&time=1781726625490) > **💡 Tip:** Verify the destination activity, registration status, and participant list before proceeding.   ### **13. Confirm and Assign Participants** Click **“Confirm & Assign”** to complete the transfer and assign participants to the destination activity. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FmMppR3JQ3iMDWyEM1mus99%2FqEyunbsUKL8jRGJ2g6s5FG_doc.png?alt=media&token=fda85885-b33e-42f8-bc56-bba62c0f673e&time=1781726625493)   ### **14. Complete the Transfer** Click **“Done”** to finish the transfer process and return to the activity roster. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FmMppR3JQ3iMDWyEM1mus99%2Fco5dGPF58wnP3GeQCikkhF_doc.png?alt=media&token=c3105632-d5d8-40f9-afc2-d77545e4a405&time=1781726625495)   --- #### **Frequently Asked Questions** **Q: What is the difference between Copy and Move?** **A:** Copy keeps participants enrolled in both activities. Move removes participants from the original activity and enrolls them in the destination activity. **Q: Can I transfer multiple participants at the same time?** **A:** Yes. You can select multiple participants and transfer them in a single action. **Q: Will participant signatures transfer to the new activity?** **A:** Signatures can be copied during the transfer process if the option is selected. **Q: Will families receive a notification?** **A:** You can choose whether notification emails are sent during the transfer process. **Q: Can I assign a different registration status during the transfer?** **A:** Yes. The registration status can be selected before completing the transfer. **Q: What happens when I move a participant?** **A:** The participant is removed from the original activity and enrolled in the destination activity. **Q: What happens when I copy a participant?** **A:** The participant remains enrolled in the original activity and is also enrolled in the destination activity.   💡If you experience any issues or have further questions with **“How to Bulk Move Participants to Another Activity”**, don't hesitate to get in touch with our support team at [**support@afterschoolhq.com**](mailto:support@afterschoolhq.com)***.*** - [Welcome to AfterSchool HQ!](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#main-content) - [Getting Started](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#getting-started) - [Parents & Registrants](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#main-content) - [Your Account](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#your-account) - [Registration](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#registration) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#check-in-check-out) - [Billing & Payments](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#billing-payments) - [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#main-content) - [Account & Settings](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#account-settings) - [Creating & Managing Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#creating-managing-activities) - [Activity Billing & Pricing](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#activity-billing-pricing) - [Sharing & Promoting Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#sharing-promoting-activities) - [Registration & Enrollment](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#registration-enrollment) - [Student Roster & Communication](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#student-roster-communication) - [Attendance](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#attendance) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#check-in-check-out) - [Forms & Surveys](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#forms-surveys) - [Payments & Accounting](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#payments-accounting) - [Staff & Volunteers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#staff-volunteers) - [Reports & Data](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#reports-data) - [Integrations](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#integrations) - [Referral Partners](https://support.afterschoolhq.com/knowledge/referral-partners?hsLang=en) - [FAQs](https://support.afterschoolhq.com/knowledge/faqs?hsLang=en) - [Contact Us](https://support.afterschoolhq.com/knowledge/contact-us?hsLang=en) [![Chill listening crop-3](https://support.afterschoolhq.com/hs-fs/hubfs/ahq-flight-logo@0-75x-3.png?width=21&height=24&name=ahq-flight-logo@0-75x-3.png "Chill listening crop-3")](https://go.afterschoolhq.com/?hsLang=en) AfterSchool HQ Help Center Copyright © 2026, AfterSchool HQ