--- title: How to Create a Field Trip description: "(Key Words: expedition, outing, sightseeing, field, trip) Field Trips are a part of AfterSchool HQ! Learn how to create and share your field trips in this article.   Step 1. Sign in to your AfterSchoo" --- [Skip to content](https://support.afterschoolhq.com/knowledge/how-to-create-a-field-trip#main-content) English Show submenu for translations ![ASHQ Logo Vert Flat.png\]](https://support.afterschoolhq.com/hs-fs/hubfs/ASHQ%20Logo%20Vert%20Flat.png?height=40&name=ASHQ%20Logo%20Vert%20Flat.png) Open main navigation Close main navigation - English Show submenu for translations - [Go to afterschoolhq.com](https://go.afterschoolhq.com/) [Go to afterschoolhq.com](https://go.afterschoolhq.com/?hsLang=en) Hi! How can we help you? - There are no suggestions because the search field is empty. 1. [AHQ Help Center](https://support.afterschoolhq.com/knowledge?hsLang=en) 2. [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en) 3. [Creating & Managing Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#creating-managing-activities) # How to Create a Field Trip ## Create, configure, and publish a field trip in AfterSchool HQ so families can register with confidence. Planning a field trip? This quick walkthrough will guide you through the full setup process from start to finish. 00:05: We'll walk through how to create a field trip using AfterSchool HQ. 00:10: Start by clicking on Field Trips from your menu. 00:13: Click Add Field Trip to begin creating a new event. 00:17: Type the name of your event. 00:19: Click show advanced settings to access additional options for your field trip. 00:25: Select a registration form for your field trip. 00:28: Click Save & Next to move forward. 00:31: Click the Start Date field to choose when enrollment for the field trip should begin. 00:37: Click the End Date field to choose when enrollment for the field trip will end. 00:42: Enter the actual date of the field trip so families know when the event takes place. 00:47: Click the Start Time field to specify when the field trip begins.. 00:52: Click the End Time field to specify when the field trip concludes. 00:57: Click Add Another Date if your field trip includes multiple dates. 01:02: Once finished, Click Save & Next. 01:05: Enter important information about your field trip. You can also upload flyers and pictures. 01:11: Click Save & Next to continue. 01:14: Specify the person responsible for the field trip. Please note this contact information will be visible to families. 01:21: Click save and next to continue. 01:24: Enter the location information and any special instructions. 01:28: Click Save & Next to move to the next step. 01:32: Indicate whether there is a cost associated with the field trip. 01:36: Click Save & Next to save and continue. 01:40: In this section, you can customize the registration confirmation message and the thank you email families will receive. 01:47: Click Save & Review to review all details. 01:50: When everything looks good, click Publish Field Trip to make the event available for registration. 01:57: You have successfully created and published a field trip in AfterSchool HQ. 02:01: Thanks for watching     ### **1. Open Field Trips** From your menu, click **“Field Trips”**. ![Navigate to Field Trips](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2FjW8PCN8Yra9T5x7ypYfc1T_doc.png?alt=media&token=f8507ddf-db3b-431c-ad2f-5a14e6c6175e&time=1769552234876)   ### **2. Add a Field Trip** Click **“Create Your First Field Trip”**, or **Add Field Trip”** if you’ve created one before. ![Select Add Field Trip](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2FjAhvWL6iCtQfcsWJb38AiT_doc.png?alt=media&token=61b262bb-9d23-4984-9dd7-1346e20ef401&time=1769552234877)   ### **3. Enter basic details** Type the field trip name, then click **“Show Advanced Settings”** if you need to select a registration form or adjust additional options. Click **“Save & Next”** to continue to the next section. ![Enter Field Trip Name](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2F5WYurMvpfGwPcZJhvzheGC_doc.png?alt=media&token=1a3e69b0-d71e-4538-9d06-842d4d84f9ba&time=1769552234879) ![Open Advanced Settings](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2FhCSV9Tw1QAy46pcfVRo4Cm_doc.png?alt=media&token=f1e3756f-9728-485e-a6d3-f23046141e31&time=1769552234881) ### **![Add a Registration Form](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2Fro92qWYTxymHbkvF28auaa_doc.png?alt=media&token=586001c2-42b9-472b-83bf-9959bc164408&time=1769552234882)** > **💡Tip:** Attach a registration form to your field trip to gather permissions, medical notes, or emergency contacts ahead of time.   ### **4. Set the enrollment period** Choose the start and end dates for when families can register for the field trip. Click **“Save & Next”** to continue to the next section. ![Select Start Date](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2F7fUwW2TKWi3xjMsxcENijD_doc.png?alt=media&token=5998c8f5-5861-402d-9acf-1db4299b516a&time=1769552234885) ### **![Select End Date](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2FjAy4f5ee2uZc5bBEZjix9o_doc.png?alt=media&token=63b27300-c212-4ca6-b321-2dc3a2ae71b7&time=1769552234886)**   ### **5. Add the field trip date and time** Enter the ***date of the field trip***, along with the ***start and end time***. ![Add Field Trip Date](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2F9nr6Y73KALsHvmgWQHQZVt_doc.png?alt=media&token=06543eb3-668d-4551-ac99-4e8aff1b7a44&time=1769552234888) ![Set Start Time](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2F38SY2kGAk3TsLg3G54W2Kb_doc.png?alt=media&token=1853de6a-03fb-4f0f-8bfd-fba7d7198b99&time=1769552234889) ![Set End Time](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2F5ZDDwp9NScoiDRQruxHnK5_doc.png?alt=media&token=820f713e-2e7f-4adf-857b-7be3ad802c87&time=1769552234890) If the trip spans multiple days, click **“Add Another Date”**. Then select **“Save & Next”**. ![Add Additional Date](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2FegdaJhTBZsVAB9g6CSmcMH_doc.png?alt=media&token=c481ebbc-c19f-4fde-9d14-97f59606a6d4&time=1769552234891) ![Save Date Settings](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2Fm5RxLe5KvMw3FwHvyrVwXp_doc.png?alt=media&token=85433d23-fe46-45e7-b58b-6559b1f59427&time=1769552234893)   ### **6. Add event details** Provide important information about the field trip, including expectations, benefits, and instructions. ![Add Event Details](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2FvFNQkMaEDox2DCJi3Ys4xc_doc.png?alt=media&token=3826e4f4-77bf-4c05-a4d5-9dd52ca409ab&time=1769552234894) You can upload flyers or images here. Click **“Save & Next”** to continue to the next section. ![Save and Continue](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2FmB4s8o4hEY6nVSAJDDQV3v_doc.png?alt=media&token=688d14ea-cb66-45e7-8b88-13026ceebb57&time=1769552234896) > **💡Tip:** Include meeting location, arrival time, what to bring, and pick-up instructions in the field trip description so families are fully prepared.   ### **7. Add contact information** Enter the name and contact details of the person responsible for the field trip. This information will be visible to families. ![Open Advanced Settings](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2FdUWmRbdXsVm8Gw6a87vSr4_doc.png?alt=media&token=1a6ab9b4-30bc-4cf1-80b6-01e03a0817ed&time=1769552234897) Click **“Save & Next”** to continue. ![Save & Next](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2Fm4UTxmTCHiWvJj3kk8rwwe_doc.png?alt=media&token=808e2251-2e60-448c-b88c-2bfd5850215c&time=1769552234899) ### **8. Add location details** Enter the field trip location and any special instructions families should know. ![Add Location Details](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2Fxg7hwmG7m1KpS84eu8VpSq_doc.png?alt=media&token=8b62f314-ee43-42f4-b778-28d17b3d2f1d&time=1769552234901) Click **“Save & Next”** to continue to the next section. ![Save and Continue](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2FnuxTKTJjmCaJrcLELFuP74_doc.png?alt=media&token=eb89e04a-ba13-4d2e-a83e-55a6be3c155e&time=1769552463788)   ### **9. Set pricing** Indicate whether the field trip has a cost. If there is a fee, enter the amount and review any additional payment options. ![Set Cost (If Applicable)](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2F8n86Zw2Q784a8tQMGQ14Tf_doc.png?alt=media&token=5c500427-14fa-48e4-a182-e3e6eb64dfbc&time=1769552467623) Click **“Save & Next”** to proceed. ![Save and Proceed](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2FaLzXvpykbNC4G83Jx4QZcu_doc.png?alt=media&token=e08ab8c4-0dbb-4579-8c7b-a4b14901c525&time=1769552519971)   ### **10. Customize confirmation messages** Add the ***thank-you message*** and customize the confirmation page families will see after registering. ![Access Confirmation Settings](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2FiD5J8JxqELSSRmevUDah2X_doc.png?alt=media&token=fff93aaa-a5b5-4d72-8571-d71c303f9857&time=1769552523775) Click **“Save & Review”** ![Save and Review](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2FdYmQTii9k46BBmhYpmsyr7_doc.png?alt=media&token=f2428ee3-16cf-4530-b6eb-2b72fc5c68f9&time=1769552528356)   ### **11. Review your field trip & publish** Click **“Publish Field Trip”** to make it available for registration. ### ![Publish Field Trip](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FnWZqTFh56eDvxqHYTefP2m%2FaVH1AhjiCMVb6GCbiubrWn_doc.png?alt=media&token=8b5bd6a2-a2d4-4ff0-bbcc-566b85d2eb1d&time=1769552543640) > 💡**Tip:** You can copy the field trip URL to share with families.   --- #### **Frequently Asked Questions** **Q: Can I take attendance for a field trip?** **A:** Attendance tracking (present/absent or Check In/Out) is not available for field trips in AfterSchool HQ. Field trips are designed for ***event registration and logistics***, not daily attendance tracking. Families can register, complete forms, and make payments if required, but attendance must be managed outside of the Field Trip feature. **Q: Why doesn’t the attendance feature work for field trips?** **A:** Field trips function as ***one-time events***, not recurring activities. Because of this, attendance tools such as daily attendance, Check In/Out & Kiosk mode are not enabled for field trips. **Q: How should I track attendance for a field trip?** **A:** You can track attendance by using a printed roster, taking manual headcounts and using a separate attendance form. Many providers print their registration list and use it as a sign-in sheet on the day of the trip. **Q: Can I convert my field trip into a regular activity to take attendance?** **A:** If attendance tracking is required, you may create the trip as an ***extracurricular activity*** instead of a field trip. This allows you to use Check In/Out and attendance tools, but it will not use the field trip event format. **Q: Do field trips still collect registration forms and payments?** **A:** Yes! Field trips can still collect registration details, use forms and process payments. They simply do not include attendance tracking.   💡If you have any questions or experience any technical difficulties with **“How to Create Field Trips”**, don't hesitate to get in touch with our support team at [**support@afterschoolhq.com**](mailto:support@afterschoolhq.com). - [Welcome to AfterSchool HQ!](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#main-content) - [Getting Started](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#getting-started) - [Parents & Registrants](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#main-content) - [Your Account](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#your-account) - [Registration](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#registration) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#check-in-check-out) - [Billing & Payments](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#billing-payments) - [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#main-content) - [Account & Settings](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#account-settings) - [Creating & Managing Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#creating-managing-activities) - [Activity Billing & Pricing](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#activity-billing-pricing) - [Sharing & Promoting Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#sharing-promoting-activities) - [Registration & Enrollment](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#registration-enrollment) - [Student Roster & Communication](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#student-roster-communication) - [Attendance](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#attendance) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#check-in-check-out) - [Forms & Surveys](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#forms-surveys) - [Payments & Accounting](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#payments-accounting) - [Staff & Volunteers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#staff-volunteers) - [Reports & Data](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#reports-data) - [Integrations](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#integrations) - [Referral Partners](https://support.afterschoolhq.com/knowledge/referral-partners?hsLang=en) - [FAQs](https://support.afterschoolhq.com/knowledge/faqs?hsLang=en) - [Contact Us](https://support.afterschoolhq.com/knowledge/contact-us?hsLang=en) [![Chill listening crop-3](https://support.afterschoolhq.com/hs-fs/hubfs/ahq-flight-logo@0-75x-3.png?width=21&height=24&name=ahq-flight-logo@0-75x-3.png "Chill listening crop-3")](https://go.afterschoolhq.com/?hsLang=en) AfterSchool HQ Help Center Copyright © 2026, AfterSchool HQ