--- title: How to Create an Activity with Registration for Individual Dates description: "How to Create an Activity with Registration for Individual Dates\nLearn how to create an extracurricular activity that allows families to register for specific dates instead of enrolling in the entire program." --- [Skip to content](https://support.afterschoolhq.com/knowledge/how-to-create-an-activity-with-registration-for-individual-dates#main-content) English Show submenu for translations ![ASHQ Logo Vert Flat.png\]](https://support.afterschoolhq.com/hs-fs/hubfs/ASHQ%20Logo%20Vert%20Flat.png?height=40&name=ASHQ%20Logo%20Vert%20Flat.png) Open main navigation Close main navigation - English Show submenu for translations - [Go to afterschoolhq.com](https://go.afterschoolhq.com/) [Go to afterschoolhq.com](https://go.afterschoolhq.com/?hsLang=en) Hi! How can we help you? - There are no suggestions because the search field is empty. 1. [AHQ Help Center](https://support.afterschoolhq.com/knowledge?hsLang=en) 2. [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en) 3. [Creating & Managing Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#creating-managing-activities) # How to Create an Activity with Registration for Individual Dates ## Learn how to create an extracurricular activity that allows families to register for specific dates instead of enrolling in the entire program. **AfterSchool HQ** allows providers to configure activities so families can choose the individual dates they want their students to attend. This option is especially useful for programs that meet multiple times throughout a session but do not require participants to attend every scheduled date. 00:05: This article explains how to set up and configure extracurricular activities using 00:09: AfterSchool HQ. 00:11: You will learn how to manage activity details, schedules, enrollment settings, and 00:15: participant information effectively. 00:06: In this guide, we'll walk through creating and configuring an extracurricular 00:09: activity in AfterSchool HQ, 00:10: with a focus on letting participants register for individual dates. 00:17: Click Extracurricular Activities in the main navigation menu to open your activity 00:21: management area. 00:23: Click Add Activity to start creating a new extracurricular activity. 00:28: Enter a name for your activity 00:30: so families can easily identify the program. 00:34: Specify the total number of participants your activity can accommodate. 00:39: Select a tag to categorize your activity and keep your programs organized. 00:44: Enable Require Check In/Out to track attendance with check-in and check-out timestamps. 00:48: timestamps. 00:51: Click Drop-In Form to configure the drop-in registration options for your activity. 00:56: Click Show Advanced Settings to access additional activity 01:00: configuration options. 01:02: Enable Invite Only to restrict registration to invited participants, giving you 01:07: control over who can join. 01:10: Select Register for Individual Classes to let families register for specific dates 01:14: instead of the entire activity. 01:18: Choose a registration cutoff time to determine when registration closes for your activity. 01:22: activity. 01:24: Choose Standard Registration Form to set which form participants will complete when 01:28: they register. 01:30: Click Save & Next to save your settings and continue to the next step. 01:35: Choose the appropriate gender restriction option, or leave it unrestricted 01:39: if no limitations apply to your activity. 01:43: Click Grade to configure the grade levels eligible to participate in your activity. 01:49: Click Show Advanced Settings to access additional grade-related options. 01:54: Enable Allow Minors to Register to permit minors to join, based on your program's 01:58: requirements. 02:00: Click Save & Next to save your eligibility settings and continue to the next step. 02:06: Set the enrollment opening and closing dates to define when families can register 02:10: for your activity. 02:13: Specify whether your activity repeats, based on the schedule you want to offer. 02:18: Choose between a simple or advanced schedule, depending on your activity's 02:22: scheduling needs. 02:24: Specify which days of the week your activity will take place. 02:28: Choose the start and end dates to define when your activity will run. 02:33: Confirm the activity's start date, then set the start and end times as needed. 02:39: Enter any dates when the activity won't take place, such as holidays or scheduled 02:43: breaks. 02:45: Click Save & Next to save your schedule and continue to the next step. 02:50: Add the activity description and any other details 02:53: families should know before registering. 02:56: Click Save & Next to save your activity details and continue to the next step. 03:02: Add or select the instructor assigned to the activity. 03:04: Note that the instructor's 03:06: contact information 03:07: may be visible to families. 03:10: Click Save & Next to save the instructor information and continue to the next 03:14: step. 03:16: Specify whether the activity will be in person, virtual, or still to be determined. 03:21: Select the location where the activity will take place. 03:25: Enter any additional instructions participants or families may need before 03:29: attending. 03:31: Click Show Advanced Settings to access additional location options. 03:36: Review the location's capacity and privacy settings, and hide the exact location 03:40: if you'd like to keep it private until it should be shared. 03:44: Click Save & Next to save your location settings and continue to the next step. 03:50: Indicate whether your activity is free or requires payment, such as a registration 03:54: fee or subscription. 03:56: Click Save & Next to save your pricing choices and continue to the next step. 04:02: Add the message families will receive by email after they register. 04:06: Enter the message families will see on the confirmation page after they register. 04:12: Click Save & Review to save your work and review the activity details before 04:16: publishing. 04:18: Review the activity schedule to confirm the dates, times, and other details appear 04:22: as expected. 04:24: Click See Full Schedule to preview how the complete schedule will appear to 04:28: families. 04:30: Review the available dates and times to confirm the schedule is accurate and ready 04:34: for families to choose from. 04:37: When everything looks correct, click Publish Activity to make it available to 04:41: participants. 04:43: You've now learned how to create an activity with registration for individual dates 04:47: in AfterSchool HQ. 04:49: Thanks for watching!   ### **❗Before You Begin** **Before creating your activity, consider the following:** - **Activity schedule:** Have your intended meeting days, dates, and times ready. - **Participant capacity:** Determine how many students can participate. - **Registration requirements:** Decide whether you need eligibility restrictions, an invitation-only activity, or a registration form. - **Pricing:** Determine whether the activity is free or requires a registration fee or subscription. - **Individual-date registration:** Make sure this registration option is appropriate for your program. **⚠️ Important:** Enabling individual-class registration allows families to select specific dates instead of registering for the entire activity. ***Review the schedule carefully*** before publishing to make sure all available dates are correct.   ### **1. Open Extracurricular Activities** From the main navigation menu, click **“Extracurricular Activities”** to open your activity management area. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FuQYipQavcVUW1hMK1giMpe_doc.png?alt=media&token=65432492-f79c-4e6d-920e-800ada3d8d50&time=1793379942442) > 💡 **Tip:** This section is where you can create, edit, and manage your extracurricular activities.   ### **2. Create a New Activity** Click **“Add Activity”** to start creating a new extracurricular activity. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FhYjyDeVYWrnKyEngKVPi5g_doc.png?alt=media&token=cc43085d-0f4b-4835-b6cc-24c36d35be08&time=1793379942447)   ### **3. Enter the Activity Name** Enter a name for your activity so families can easily identify the program. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FfPb4Mfif3Bjmt96CxbLudK_doc.png?alt=media&token=2ffade79-1a3a-4076-b12e-7fa3654d169e&time=1793379942450) > 💡 **Tip:** Use a clear and descriptive name that explains what the activity offers.   ### **4. Set the Total Number of Seats** Specify the total number of participants your activity can accommodate. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2F1516anbQoG8j3JtFwLjZdr_doc.png?alt=media&token=675ecda8-804b-4245-be44-e603e89561cf&time=1793379942455) > 💡 **Tip:** Consider your available space, instructor capacity, and program requirements when setting the participant limit.   ### **5. Assign an Activity Tag** Select a tag to categorize your activity and keep your programs organized. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FcEQra4BUuf744XCUwBbzeU_doc.png?alt=media&token=582f2f2a-bfe9-4796-8c94-7c6b3d633441&time=1793379942459) > 💡 **Tip:** Use consistent tags across similar activities to make programs easier to organize and filter.   ### **6. Configure Check-In and Check-Out** Enable **“Require Check In/Out”** to track attendance with check-in and check-out timestamps. If this option is enabled, attendance can include the time each participant checks in and out. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2Fmp5nb4AEV93uSkxACAxaZ5_doc.png?alt=media&token=fb31239c-9895-4128-8afd-6c5fe75836e5&time=1793379942463)   ### **7. Configure Drop-In Form Settings** Click **“Drop-In Form”** to configure the drop-in registration options for your activity. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FoAz2q9Py4izP3XNC5JUyCY_doc.png?alt=media&token=68de4484-91db-43e2-a2c7-2f1ea45f4d17&time=1793379942468)   ### **8. Open Advanced Settings** Click **“Show Advanced Settings”** to access additional activity configuration options. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FuVwEZrxokC9DtDZ3biNewj_doc.png?alt=media&token=02d7c63f-5645-47fa-8828-dbbf668231a5&time=1793379942475)   ### **9. Configure Invitation-Only Access** Enable **“Invite Only”** to restrict registration to invited participants, giving you control over who can join. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2F4e5ktsfGCJucMvPKb4wWvj_doc.png?alt=media&token=c54b1e7b-e117-4618-b578-cc79b44887a8&time=1793379942478) > 💡 **Tip:** This setting is useful when you want to publish an activity without making it openly available to all families.   ### **10. Enable Individual-Class Registration** Select **“Register for Individual Classes”** to let families register for specific dates instead of the entire activity. This is the key setting for allowing families to choose the dates that work best for them. **Example:** If your activity meets on Mondays, Wednesdays, and Fridays, families can select the individual dates they want their student to attend rather than committing to the entire schedule. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FbXW752GZatn4xzkYobQbmc_doc.png?alt=media&token=43dade2c-d909-4e5d-a706-4fc36cf71013&time=1793379942481) **⚠️Important:** Double-check that this option is enabled before continuing. Without it, families may be required to register for the activity as a whole rather than selecting individual dates.   ### **11. Set the Registration Cutoff** Choose a registration cutoff time to determine when registration closes for your activity. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2F9BnNdceVxAWSrCkxTcwBeN_doc.png?alt=media&token=11123791-7b50-4c2d-baf8-84263a6f2fa9&time=1793379942484) > 💡 **Tip:** Consider how much advance notice your staff need to prepare materials, coordinate instructors, and plan for attendance.   ### **12. Select a Registration Form** Choose a registration form to set which form participants will complete when they register. Make sure the selected form includes all the information your organization needs from families. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2Fhe9mwMvY5yi1DvgsNXEL3g_doc.png?alt=media&token=3d90ce34-4580-4a46-a25b-912130bebcdf&time=1793379942498)   ### **13. Save and Continue** Click **“Save & Next”** to save your settings and continue to the next step. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2Fws7aHyTLxCqwCkjon4cHuX_doc.png?alt=media&token=96474f10-3feb-47a9-b2df-a7c30929bae6&time=1793379942505)   ### **14. Configure Gender Restrictions** Choose the appropriate gender restriction option, or leave it unrestricted if no limitations apply to your activity. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FsDUD5cNL6SuSH3vwSbRNev_doc.png?alt=media&token=53e5fb70-4501-4af6-8cc5-20608d66e701&time=1793379942509)   ### **15. Configure Grade Settings** Configure the grade levels eligible to participate in your activity. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2F27QvhLVdHXUutTnRz9NoLN_doc.png?alt=media&token=8174af5f-2ad8-4e12-a112-af43d68d85f5&time=1793379942514) > 💡 **Tip:** Review the selected grade levels carefully to avoid preventing eligible students from registering.   ### **16. Open Advanced Grade Settings** Click **“Show Advanced Settings”** to access additional grade-related options. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2Fp4wBeTzLPLNv1xmJ9wfLch_doc.png?alt=media&token=5a90dba2-a880-49d5-b0d9-f399e4f8d0e9&time=1793379942519)   ### **17. Allow Minors to Register** Enable **“Allow Minors to Register”** to permit minors to join, based on your program's requirements. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FrsJ429gwtswitDpCEhcQbx_doc.png?alt=media&token=265c12be-3ae3-4ba1-b391-88de39e8c5b1&time=1793379942526)   ### **18. Save Grade Settings** Click **“Save & Next”** to save your eligibility settings and continue to the next step. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FpEVNTYmr2BTKwfdJzEr7Jz_doc.png?alt=media&token=2706b550-4d31-4f02-aa2b-ffe9197ed781&time=1793379942531)   ### **19. Configure the Enrollment Period** Set the enrollment opening and closing dates to define when families can register for your activity. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FvpXk43FHvTTbWqbdp7BdJo_doc.png?alt=media&token=2097f19c-ee56-41b6-a369-23051ac2d705&time=1793379942538) > 💡 **Tip:** Your enrollment period should give families enough time to review the activity and select their preferred dates.   ### **20. Configure Activity Repeats** Specify whether your activity repeats, based on the schedule you want to offer. For example, an activity that meets every Tuesday may use a repeating schedule. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2Fi3oUjs49qNYBFsJ3W36qQB_doc.png?alt=media&token=fd84a4dc-e5d8-45a4-a939-9de99cc0f855&time=1793379942543)   ### **21. Choose a Scheduling Method** Choose between a ***Simple Schedule*** or an ***Advanced Schedule***, depending on your activity's scheduling needs. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2F1Ny3ZFkut8G3Rg6dmjPa2p_doc.png?alt=media&token=25983d2a-f211-4722-8c46-0d90d7d9402a&time=1793379942548) > 💡 **Tip:** Consider how frequently your activity meets and whether you need additional flexibility when choosing the scheduling method.   ### **22. Select the Activity Days** Specify which days of the week your activity will take place. For example, select Monday and Wednesday if your program meets twice a week. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FathzXvNu91MKtiFo2objAL_doc.png?alt=media&token=752d05f9-b89d-4183-acbb-7fe2cd693348&time=1793379942555)   ### **23. Set the Activity Date Range** Choose the start and end dates to define when your activity will run.  Make sure the date range covers the entire period in which you plan to offer the activity. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FmFaz6cc9xGg2ZCChrBf9o2_doc.png?alt=media&token=9cdaa782-706a-45cb-92a4-2176f1acc6a2&time=1793379942561)   ### **24. Configure Start and End Times** Confirm the activity's start date, then set the start and end times as needed. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FcrW9c96QWkFLiWKeJLkJSZ_doc.png?alt=media&token=c24d7f32-a68f-4d0f-a730-2481bbd318c1&time=1793379942567) > 💡 **Tip:** Double-check your time settings to ensure families see the correct meeting times when reviewing available dates.   ### **25. Add Non-Meeting Dates** Enter any dates when the activity won't take place, such as holidays or scheduled breaks. **Examples:** - School holidays - Staff development days - Program closures - Scheduled breaks ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2Fmmcp7oH6rpdx87ZVq1oF4d_doc.png?alt=media&token=4703c73e-39c4-4eeb-af29-d4e012bfb388&time=1793379942572) > 💡 **Tip:** Add all known exceptions before publishing. This helps prevent families from selecting dates when the activity will not meet.   ### **26. Save the Schedule** Click **“Save & Next”** to save your schedule and continue to the next step. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FvpcBBQdsiHtENysemYJzFZ_doc.png?alt=media&token=184417a1-a9c8-4fcb-9c37-a2566912b175&time=1793379942577)   ### **27. Enter Activity Details** Add the activity description and any other details families should know before registering. **Consider including:** - What participants will learn or do. - What students should bring. - Any special participation requirements. - Additional information families should know before registering. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FfPLy2C3eup8girHKZesJeh_doc.png?alt=media&token=60d3b5d7-f8ff-4e3f-a312-1332e335adc7&time=1793379942582)   ### **28. Save Activity Details** Click **“Save & Next”** to save your activity details and continue to the next step. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2F4vLmNC8Fe1b2bz849dEuiZ_doc.png?alt=media&token=c54fa943-94da-4276-905b-6b456be11113&time=1793379942588)   ### **29. Add Instructor Information** Add or select the instructor assigned to the activity. Keep in mind that the instructor's contact information may be visible to families. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FrF517xqt1euRZyfqfQqwks_doc.png?alt=media&token=f620395b-467c-49a0-b047-ff4275cc7fd2&time=1793379942594) > 💡 **Tip:** Review the contact information before saving to make sure it is appropriate to share with participants and families.   ### **30. Save Instructor Settings** Click **“Save & Next”** to save the instructor information and continue to the next step. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FayrMEWqGLbN3dPEMFnAVwU_doc.png?alt=media&token=f4d512f2-5962-45e8-9904-ded433c9c2a3&time=1793379942599)   ### **31. Choose the Activity Format** Specify whether the activity will be ***In Person**, **Virtual***, or ***To Be Determined***. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2Ff6Jqo1XhLjASczB6twwpu8_doc.png?alt=media&token=19e50f09-7401-44e4-a0cf-c07d4b3ee5f8&time=1793379942606)   ### **32. Select an Activity Location** Select the location where the activity will take place. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2Fno5Xdqo3QYewoBsz43bUwn_doc.png?alt=media&token=e40ef44a-8f6c-4e7f-b710-7b827cee0672&time=1793379942611)   ### **33. Add Location Instructions** Enter any additional instructions participants or families may need before attending. **Examples:** - Which entrance to use. - Where families should drop off students. - Where participants should meet their instructor. - Any special arrival instructions. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FuN1vPoNBTWrNabsDqjFuv7_doc.png?alt=media&token=07ebe918-34c5-47de-bf2d-d2504873268a&time=1793379942616)   ### **34. Open Advanced Location Settings** Click **“Show Advanced Settings”** to access additional location options. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FtZ9r5x54EJmozGUTu22VKN_doc.png?alt=media&token=8f5e593b-1607-4659-b5a6-f1bdf04cbc8e&time=1793379942621)   ### **35. Configure Location Capacity and Visibility** Review the location's privacy settings, and hide the exact location if you'd like to keep it private until it should be shared. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2F2SFZ8AR2zh96XCTZ4GmJwG_doc.png?alt=media&token=60965627-6e6b-40da-bd78-ed2a7c66468e&time=1793379942628) > 💡 **Tip:** If your activity takes place at a private or restricted location, review the visibility settings before publishing.   ### **36. Save Location Settings** Click **“Save & Next”** to save your location settings and continue to the next step. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2Fa6wrABSJ6Fe6135ATZYZ1h_doc.png?alt=media&token=2bcc7f26-4d36-4b10-a8c9-af3003af9d11&time=1793379942633)   ### **37. Configure Activity Pricing** Indicate whether your activity is free or requires payment, such as a registration fee or subscription.  Choose the pricing option that matches how your organization collects payments. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FcQcn9MeXES9xSRM3cy4coT_doc.png?alt=media&token=4c7c28d7-b5f3-4b22-b1bd-ffa1b322e9f2&time=1793379942638) > 💡 **Tip:** Review your pricing configuration carefully before publishing, especially if families will be registering for individual dates. Make sure the selected payment setup supports the registration experience you intend to offer.   ### **38. Save Pricing Settings** Click **“Save & Next”** to save your pricing choices and continue to the next step. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FooktgYGFXeaxWu8sg45EbY_doc.png?alt=media&token=d751d020-45a7-4d7d-a453-2a4b01034e4c&time=1793379942643)   ### **39. Customize the Registration Confirmation Email** Add the message families will receive by email after they register. **Consider including:** - A thank-you message. - Important program reminders. - Contact information for questions. - Any next steps families should complete. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FkdZAQsAz5U8snKRtmevqWF_doc.png?alt=media&token=ed883119-dc9c-4fa4-9e22-13a0e7aa4d54&time=1793379942648)   ### **40. Customize the Registration Confirmation Page** Enter the message families will see on the confirmation page after they register.   ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FeCKwD9vBx5x7V4uU8U9KMQ_doc.png?alt=media&token=28c48412-c590-45bc-aeb8-17b34c5fd120&time=1793379942652) > 💡 **Tip:** Use this space to confirm that registration was completed and remind families to review the dates they selected.   ### **41. Save and Review the Activity** Click **“Save & Review”** to save your work and review the activity details before publishing. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2Fmau4ft2yKC44PDasL776XH_doc.png?alt=media&token=b4320729-7140-405c-a088-2ee6724c8c8b&time=1793379942658)   ### **42. Review the Activity Schedule** Review the activity schedule to confirm the dates, times, and other details appear as expected. Check that the selected meeting days and date range match your intended program schedule. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2FihJDLLXhMXnfdabgoG7itV_doc.png?alt=media&token=52d7dd79-94fc-4112-8aba-eafa9ec114e0&time=1793379942663)   ### **43. Preview the Full Schedule** Click **“See Full Schedule”** to preview how the complete schedule will appear to families. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2Fxp1iyqf64rKQdrSFaNncW4_doc.png?alt=media&token=a01ccac5-5127-4619-b595-6ade69c1bbef&time=1793379942674)   ### **44. Verify the Individual-Date Schedule** Review the available dates and times to confirm the schedule is accurate and ready for families to choose from. **Make sure:** - All intended meeting dates appear. - Non-meeting dates are excluded. - Start and end times are correct. - The schedule reflects the dates families should be able to select. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2F2jpqSRZVt8g5QJHLThLASm_doc.png?alt=media&token=6404f3b0-1258-4421-819e-8cc8c1dc0112&time=1793379942679) > 💡 **Important:** This is your opportunity to catch scheduling mistakes before families begin registering.   ### **45. Publish the Activity** When everything looks correct, click **“Publish Activity”** to make it available to participants. #### **![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Ft7j5MDKH2PA2pSuwGgeGZc%2Fq2NFPodeGuf8pmtVzQ87rU_doc.png?alt=media&token=66ed6fa0-9878-4a16-92fc-137604e62358&time=1793379942684)**   --- #### **Frequently Asked Questions** **Q: What is individual-date registration?** **A:** Individual-date registration allows families to select specific dates for their students to attend instead of registering for the entire activity schedule. **Q: Can families register for more than one date?** **A:** Yes. Families can select multiple dates based on the activity's available schedule. **Q: Can families register for just one date?** **A:** Yes. Families can choose a single date without having to register for the entire activity. **Q: Can families select all available dates?** **A:** Yes. Families can select multiple dates, including all available dates, if they wish to attend the entire schedule. **Q: Can I exclude holidays or dates when the activity will not meet?** A: Yes. You can add non-meeting dates during schedule configuration so those dates are excluded from the activity schedule. **Q: Can I limit the number of participants?** **A:** Yes. You can configure the participant limit during activity setup. Review your capacity settings to make sure they align with your program's needs. **Q: Can I change the activity schedule after publishing?** **A:** Activity schedules may be editable after publishing, depending on the activity's configuration and existing registrations. Review any changes carefully before updating an active activity. **Q: Can providers register students for specific dates internally?** **A:** Yes. Providers can manage student registrations from the activity management area. For detailed instructions, see our related guide on managing student registrations for individual activity dates. **Q: Where can families learn how to register for individual dates?** **A:** Families can follow our parent-facing guide, which explains how to select their preferred dates and complete the registration process. **Q: Does individual-date registration automatically charge families for each selected date?** **A:** Payment behavior depends on the activity's pricing and billing configuration. Review your pricing settings before publishing to ensure they match your intended registration process. **Q: Can I use individual-date registration for activities that meet on different days of the week?** **A:** Yes. You can configure the activity schedule to reflect the days and dates your program will take place. Families can then choose from the available dates presented during registration.   💡If you experience any issues or have further questions with **“How to Create an Activity with Registration for Individual Dates”**, don't hesitate to get in touch with our support team at [**support@afterschoolhq.com**](mailto:support@afterschoolhq.com)***.*** - [Welcome to AfterSchool HQ!](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#main-content) - [Getting Started](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#getting-started) - [Parents & Registrants](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#main-content) - [Your Account](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#your-account) - [Registration](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#registration) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#check-in-check-out) - [Billing & Payments](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#billing-payments) - [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#main-content) - [Account & Settings](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#account-settings) - [Creating & Managing Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#creating-managing-activities) - [Activity Billing & Pricing](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#activity-billing-pricing) - [Sharing & Promoting Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#sharing-promoting-activities) - [Registration & Enrollment](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#registration-enrollment) - [Student Roster & Communication](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#student-roster-communication) - [Attendance](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#attendance) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#check-in-check-out) - [Forms & Surveys](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#forms-surveys) - [Payments & Accounting](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#payments-accounting) - [Staff & Volunteers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#staff-volunteers) - [Reports & Data](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#reports-data) - [Integrations](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#integrations) - [Referral Partners](https://support.afterschoolhq.com/knowledge/referral-partners?hsLang=en) - [FAQs](https://support.afterschoolhq.com/knowledge/faqs?hsLang=en) - [Contact Us](https://support.afterschoolhq.com/knowledge/contact-us?hsLang=en) [![Chill listening crop-3](https://support.afterschoolhq.com/hs-fs/hubfs/ahq-flight-logo@0-75x-3.png?width=21&height=24&name=ahq-flight-logo@0-75x-3.png "Chill listening crop-3")](https://go.afterschoolhq.com/?hsLang=en) AfterSchool HQ Help Center Copyright © 2026, AfterSchool HQ