--- title: How to Create and Manage Student Notes description: Learn how to create, view, edit, and manage student notes within AfterSchool HQ. --- [Skip to content](https://support.afterschoolhq.com/knowledge/how-to-create-and-manage-student-notes#main-content) English Show submenu for translations ![ASHQ Logo Vert Flat.png\]](https://support.afterschoolhq.com/hs-fs/hubfs/ASHQ%20Logo%20Vert%20Flat.png?height=40&name=ASHQ%20Logo%20Vert%20Flat.png) Open main navigation Close main navigation - English Show submenu for translations - [Go to afterschoolhq.com](https://go.afterschoolhq.com/) [Go to afterschoolhq.com](https://go.afterschoolhq.com/?hsLang=en) Hi! How can we help you? - There are no suggestions because the search field is empty. 1. [AHQ Help Center](https://support.afterschoolhq.com/knowledge?hsLang=en) 2. [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en) 3. [Student Roster & Communication](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#student-roster-communication) # How to Create and Manage Student Notes ## Learn how to create, view, edit, and manage student notes within AfterSchool HQ. Need to document important information about a student? This guide will walk you through how to create, view, and manage student notes within AfterSchool HQ. 00:05: This article explains how to manage student notes within AfterSchool HQ. 00:06: In this guide, you'll learn how to create, edit, and manage student notes 00:09: in AfterSchool HQ. 00:12: Open the Students section to view enrolled participants. 00:16: Select View Details to open the student's profile and access additional information. 00:22: Navigate to the Notes tab to view and manage student notes. 00:26: Click New Note to add a note to the student's profile. 00:30: Enter a title to help identify the note. 00:33: Enter the note content, observations, or important information. 00:38: Choose the date associated with the note entry. 00:41: Click Save to add the note to the student's profile. 00:45: Open the note options menu to view available actions. 00:49: Click Edit to update 00:50: an existing note. 00:52: Click Delete 00:53: if the note is no longer needed or was created in error. 00:57: You have successfully learned how to create, edit, and manage student notes in 01:01: AfterSchool HQ. 01:03: Thanks for watching!   ### **1. Access Students** Click on **“Students”** to view the roster of enrolled participants. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F4xbx7UM1VeMxAhArLB4V5Z%2F2euWZ6AGsXo8mw35UK26r4_doc.png?alt=media&token=02b0a94e-d113-4e6b-a749-ba45159d6587&time=1781711482805) > 💡 **Tip:** You can use filters and search options to quickly locate a specific student.   ### **2. Open Student Details** Select **“View Details”** to open the student's profile and access additional information. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F4xbx7UM1VeMxAhArLB4V5Z%2FpnfBTSbLk86s4Lnamkwv8Z_doc.png?alt=media&token=a9b49aea-299a-42df-ab44-720a3dcface5&time=1781711482807)   ### **3. Open the Notes Tab** Click on **“Notes”** to view existing notes and manage student records. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F4xbx7UM1VeMxAhArLB4V5Z%2FxpTnMampDmjEETNAgCpKXG_doc.png?alt=media&token=ac0b267b-eb5e-4874-a56d-ce371a0ddefb&time=1781711482808) > 💡 **Tip:** All notes associated with the student will be displayed in this section.   ### **4. Create a New Note** Click **“New Note”** to create a note for the selected student. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F4xbx7UM1VeMxAhArLB4V5Z%2FfmaR1vaXgENdtq2FmEFk2y_doc.png?alt=media&token=3a1ef7cd-e803-437e-ad43-5c4553dc7196&time=1781711482810)   ### **5. Enter a Note Title** Add a title to help identify the purpose or topic of the note. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F4xbx7UM1VeMxAhArLB4V5Z%2F2GXBRtn74nVwYrkccBeja8_doc.png?alt=media&token=eb3a5551-555b-4a21-b6a0-778a79743e93&time=1781711482811) > 💡 **Tip:** Use clear, descriptive titles such as "Parent Conversation," "Behavior Observation," or "Attendance Follow-Up."   ### **6. Enter Note Details** Add the note content, including any observations, updates, or important information related to the student. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F4xbx7UM1VeMxAhArLB4V5Z%2FiYF8mTZC5XPbJ1nXVYbW4X_doc.png?alt=media&token=5cdcf759-c064-48cc-9705-b8f047e8a7c0&time=1781711482812) > 💡 **Tip:** Include enough detail to provide context while keeping notes professional and objective.   ### **7. Select a Note Date** Choose the date associated with the note entry. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F4xbx7UM1VeMxAhArLB4V5Z%2F4m6dsP39m2ktCjNhzFYBsq_doc.png?alt=media&token=ed65934c-319d-444f-aa51-60a8371e275d&time=1781711482814) > 💡 **Tip:** Use the date the event occurred whenever possible to maintain accurate records.   ### **8. Save the Note** Click **“Save”** to add the note to the student's profile. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F4xbx7UM1VeMxAhArLB4V5Z%2F4yqHkJcvDFZ3RiZFnVsEi4_doc.png?alt=media&token=930d9eb0-2ce9-4a47-aa28-33cda53a4713&time=1781711482815)   ### **9. Note Options** Open the note options menu to view additional actions available for the selected note. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F4xbx7UM1VeMxAhArLB4V5Z%2Fm1JBua88kcQvieCsZTkmXV_doc.png?alt=media&token=6f3967fb-43f2-40b8-94e5-64d3c43cc968&time=1781711482817)   ### **10. Edit a Note** Click **“Edit”** to update or modify an existing note. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F4xbx7UM1VeMxAhArLB4V5Z%2FaHVNpvs2YcSWRje6ZyUFKU_doc.png?alt=media&token=55aca23c-5014-40b4-b613-f1484162a60a&time=1781711482818) > 💡 **Tip:** Notes can be updated if additional information becomes available or corrections are needed.   ### **11. Delete a Note** Click **“Delete”** if the note is no longer needed or was created in error. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F4xbx7UM1VeMxAhArLB4V5Z%2F5RLLx41uPyhsa5Wmk2thVY_doc.png?alt=media&token=d4f4aea8-688e-46fa-b8d0-1b531682abbc&time=1781711482820) ⚠️ **Important:** Deleting a note is permanent and cannot be undone. --- #### **Frequently Asked Questions** **Q: Who can view student notes?** **A:** Visibility depends on your organization's permissions and staff access settings. **Q: What types of information should be included in student notes?** **A:** Student notes can be used to document observations, parent communications, incidents, attendance follow-ups, behavioral updates, or other important participant information. **Q: Can I edit a note after it has been saved?** **A:** Yes. Existing notes can be edited as needed. **Q: Can deleted notes be restored?** **A:** No. Once a note is deleted, it cannot be recovered. **Q: Are student notes visible to parents?** **A:** Student notes are intended for staff use and are not typically visible to parents or guardians.   💡If you experience any issues or have further questions with **“How to Create and Manage Activity Notes”**, don't hesitate to get in touch with our support team at [**support@afterschoolhq.com**](mailto:support@afterschoolhq.com)***.*** - [Welcome to AfterSchool HQ!](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#main-content) - [Getting Started](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#getting-started) - [Parents & Registrants](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#main-content) - [Your Account](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#your-account) - [Registration](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#registration) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#check-in-check-out) - [Billing & Payments](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#billing-payments) - [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#main-content) - [Account & Settings](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#account-settings) - [Creating & Managing Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#creating-managing-activities) - [Activity Billing & Pricing](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#activity-billing-pricing) - [Sharing & Promoting Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#sharing-promoting-activities) - [Registration & Enrollment](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#registration-enrollment) - [Student Roster & Communication](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#student-roster-communication) - [Attendance](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#attendance) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#check-in-check-out) - [Forms & Surveys](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#forms-surveys) - [Payments & Accounting](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#payments-accounting) - [Staff & Volunteers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#staff-volunteers) - [Reports & Data](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#reports-data) - [Integrations](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#integrations) - [Referral Partners](https://support.afterschoolhq.com/knowledge/referral-partners?hsLang=en) - [FAQs](https://support.afterschoolhq.com/knowledge/faqs?hsLang=en) - [Contact Us](https://support.afterschoolhq.com/knowledge/contact-us?hsLang=en) [![Chill listening crop-3](https://support.afterschoolhq.com/hs-fs/hubfs/ahq-flight-logo@0-75x-3.png?width=21&height=24&name=ahq-flight-logo@0-75x-3.png "Chill listening crop-3")](https://go.afterschoolhq.com/?hsLang=en) AfterSchool HQ Help Center Copyright © 2026, AfterSchool HQ