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      How to Create Different Views of Submission Reports in AHQ

      Learn how to filter and customize submission reports in AfterSchool HQ, save your views, and easily export them to share via email.

      Go to afterschoolhq.com

      1. Introduction

      Hi there! In this video, I'm going to show you how to create custom views of your submission reports in AfterSchool HQ. This is a great way to organize the data you collect—whether it's health information, parent details, participant info, or signed waivers—so you can focus only on what you need. I'll also show you how to send those reports directly to your email with just a few clicks. Let's get started!
      Introduction

      2. Access the Forms Section

      On the left-hand menu, click on 'Forms'. This section contains all the registration forms connected to your activities.
      Access the Forms Section

      3. Select the Form You Want to Work With

      Find the form that contains the responses you want to view, and click on it.
      Select the Form You Want to Work With

      4. Click "View Submissions"

      Inside the form, click on the 'View Submissions' tab. Here, you'll see all the data that has been submitted by families.
      Click 'View Submissions'

      5. Create a Custom View

      Click on the Visible Columns button. This allows you to choose exactly which fields or pieces of information you want to include in your view—for example, just the participant information or only the waiver responses.
      Create a Custom View

      6. Choose the Information to Include

      Select the columns you want to include in your view by checking the appropriate boxes.
      Choose the Information to Include

      7. Click "Apply"

      Once you've selected your columns, click the green Apply button to update your view.
      Click 'Apply'

      8. Save Your Custom View

      Click the green Save View button.
      Save Your Custom View

      9. Name Your Report

      Enter a name for your report based on the filters you've selected.
      Name Your Report

      10. Click "Save"

      Save the changes made.
      Click 'Save'

      11. Open Saved Reports

      Click on Saved Reports and select the custom view you just created.
      Open Saved Reports

      12. Open More Actions Menu

      Click the More Actions button at the top-right of your report view.
      Open More Actions Menu

      13. Email the Report

      Select Email Report. The system will send the report to the email associated with your account.
      Email the Report
      And that's it! You've now learned how to create, customize, and email views of your submission reports in AfterSchool HQ. Feel free to create as many views as you need—whether it's for participant details, health forms, parent contacts, or waivers. It's a great way to keep everything organized and easy to access. If you have any questions, don't hesitate to reach out to our support team. Thanks for watching!