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      How to Download Data from AHQ

      key words: Download, data, submissions, reports, attendance, financial, information, accounting.

      Downloading data from AHQ is a simple process that allows you to keep track of important information such as attendance records, registration details, student forms, surveys, and financial reports. Whether you need the data for reporting, analysis, or backup purposes, this guide will walk you through the steps to access and export your data quickly and easily.

       

      This guide will walk you through the steps to download data from Afterschoolhq, covering accessing various reports, forms, and exporting data to CSV format

      Go to afterschoolhq.com

      1. Introduction

      By following these instructions, you will be able to efficiently retrieve the necessary information from your AHQ account.
      Introduction

      2. Click "Extracurricular Activities"

      Access the extracurricular activities section.
      Click 'Extracurricular Activities'

      3. Click "Attendance Summary Report"

      Navigate to the attendance summary report.
      Click 'Attendance Summary Report'

      4. Click "Download"

      Click Download to save all your general attendance percentages across your activities, as well as totals for enrollment, reserved, applied, and withdrawn seats.
      Click 'Download'

      5. Click "Attendance Detail Report"

      Access the attendance detail report.
      Click 'Attendance Detail Report'

      6. attendance detail report

      In this section, you'll be able to see all the check-ins and check-outs of all students across all activities. However, you won't be able to see the name of each specific activity where the student was present or absent unless you use the activity filter and select the desired activity. Alternatively, you can download the general attendance data by clicking Print and then saving the document as a PDF.
      attendance detail report

      7. How to Download Attendance Reports for a Specific Activity:

      If you want to download attendance reports for a specific activity, follow the steps outlined next.
      How to Download Attendance Reports for a Specific Activity:

      8. Select the activity

      Select the activity where you want to download the attendance reports by clicking on the name of the activity marked in green.
      Select the activity

      9. Click "Attendance"

      Then, click on the Attendance tab to view the entire attendance section of the activity you selected.
      Click 'Attendance'

      10. Click "View Attendance Report"

      Click 'View Attendance Report' to access the attendance information from that activity.
      Click 'View Attendance Report'

      11. Click "Download"

      When you click on 'View attendance report,' a new window will pop up, and you'll see a green download button. Click it to download the attendance information from that activity.
      Click 'Download'

      12. Go to the "Forms" section

      Click 'Forms' to access all your student forms, volunteer forms, and surveys.
      Go to the 'Forms' section

      13. Select the form to download the submissions.

      Click on the desired form or survey to download the submission data from it.
      Select the form to download the submissions.

      14. Click "View Submissions"

      Click 'View Submissions' to access all the data.
      Click 'View Submissions'

      15. Next Step

      Click 'Email Report' and you'll receive an email with all this information in a CSV file.
      Next Step

      16. Click here

      Click 'Accounting' to access your financial information, including payments, refunds, coupons, and other related items.
      Click here

      17. Click "Export To CSV"

      Initiate the export process by clicking 'Export to CSV'.
      Click 'Export To CSV'

      Frequently Asked Questions

       

      Can I download data even if I’m not a super admin?

      It depends on your role and permissions. If you're unable to download data, reach out to your administrator or contact AHQ support for assistance.

      What format are the downloaded files in?

      Most reports and submissions are downloaded in CSV (Comma-Separated Values) format, which you can open in Excel or Google Sheets. In some cases, like attendance views, you can also choose to print and save them as PDFs.

      Can I print reports directly instead of downloading them?

      Yes! Most report views offer a “Print” button. You can use this to print or save as a PDF.

       

      💡 If you experience any issues or have further questions with How to use Forms for meal tracking, don't hesitate to get in touch with our support team at support@afterschoolhq.com