---
title: How to Email a Student Activity Report
description: Learn how to filter participant registrations, choose the information you need, and send a student activity report by email in AfterSchool HQ.
---

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# How to Email a Student Activity Report

## Learn how to filter student registrations, choose a report type, and send student activity information by email in AfterSchool HQ.

Student Activity Reports make it easy to share participant and registration information directly from **AfterSchool HQ.**

Before generating the report, you can filter and sort the student list to control which registrations are included, then choose the report type that best fits your needs.

<iframe width="700px" height="400px" src="https://embed.app.guidde.com/playbooks/oSsd9qs8fTKyJzsGdofV6A?mode=videoOnly" title="Generate and Send Student Activity Email Reports in AfterSchool HQ" frameborder="0" referrerpolicy="unsafe-url" allowfullscreen="true" allow="clipboard-write" sandbox="allow-popups allow-popups-to-escape-sandbox allow-scripts allow-forms allow-same-origin allow-presentation" style="position: absolute; top: 0px; left: 0px; width: 100%; height: 100%; border-width: medium; border-style: none; border-color: currentcolor; border-image: none;"></iframe>

00:05: This article explains how to generate and send email reports for student activities

00:09: within AfterSchool

00:10: HQ.

00:11: You will learn how to customize report types and distribute them to multiple

00:15: recipients efficiently.

00:18: This article explains how to generate and send email reports for student activities

00:22: within AfterSchool

00:23: HQ.

00:24: You will learn how to customize report types and distribute them to multiple

00:28: recipients efficiently.

00:31: Start by opening the Students section to view and manage participant registration

00:35: information

00:37: Use the available filters to narrow the list by participant, activity, seat

00:42: assignment, registration status, or tags

00:46: You can also sort the list to organize participants by first name.

00:51: Select the sorting option

00:52: again if you prefer to organize participants by last name.

00:57: When you're ready to generate a report, select Email Report. The report will include

01:01: the registrations currently displayed based on your selected filters

01:07: Choose the report type that best fits the information

01:09: you need, such as Basic, Detailed, or Dismissal

01:14: If you'd like to send the report to others, enter any additional email addresses

01:17: here.

01:19: Separate multiple email addresses with commas.

01:23: Once you've selected your report type and recipients, send the report. The requested

01:27: participant activity information will be delivered by email.

01:32: You've now learned how to filter and sort student registrations, choose a report

01:36: type, and send a student activity report by email in AfterSchool HQ.

01:41: Thanks for watching!

 

### **❗Before You Begin**

- Make sure you have access to the **“Students”** section.
- Consider which participants or registrations you want included in the report.
- Use the available filters before generating the report if you only need information for a specific activity, registration status, seat assignment, or group of participants.
- Have the email addresses of any additional recipients ready.

> 💡 **Tip:** The report is based on the registrations currently displayed after your filters are applied. Set your filters first to avoid including registrations you don't need.

 

 

### **1. Open the Students Section**

Open the **“Students”** section to view and manage participant registration information.

This is where you can search, filter, and organize registrations before generating your report.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FoSsd9qs8fTKyJzsGdofV6A%2F5H27RPS2YfzVUy7a5G8rKT_doc.png?alt=media&token=b55f030e-b948-4408-8b5e-bb83251acaf9&time=1791224642168)

 

### **2. Filter the Student List**

Use the available filters to narrow the registrations displayed.

**You can filter using options such as:**

- Participant
- Activity
- Seat Assignment
- Registration Status

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FoSsd9qs8fTKyJzsGdofV6A%2Fqa3R5RKdeYv8aSi2ZHaWmL_doc.png?alt=media&token=731fadef-a959-4b49-b6ce-13c421f82470&time=1791224642171)

> 💡 **Tip:** Filters are especially helpful when you need a report for a specific activity or group instead of your entire student list.

 

### **3. Sort by First Name**

Use the sorting option to organize the displayed participants by ***first name***.

Sorting can make the report easier to review when you want participants organized alphabetically.

### ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FoSsd9qs8fTKyJzsGdofV6A%2Fvb7nuorY3Nm75a6LRbdtXs_doc.png?alt=media&token=fea0f751-4947-4529-8388-c73c9e1070bc&time=1791224642173)

 

### **4. Sort by Last Name**

You can also change the sorting option to organize participants by ***last name*** instead.

Choose whichever sorting method works best for the report you need.

### ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FoSsd9qs8fTKyJzsGdofV6A%2F3hkcbrUv2wbHe6M83z4CQM_doc.png?alt=media&token=381c138f-f4fd-42e8-bcdd-4386012427f3&time=1791224642175)

 

### **5. Select Email Report**

Once the student list contains the registrations you want to include, select **“Email Report”**.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FoSsd9qs8fTKyJzsGdofV6A%2F7ToRKjs9Y2FxkXdG1vWsEp_doc.png?alt=media&token=644498a7-cb79-440a-bc5a-5adf310336d0&time=1791224642183)

> 💡 **Tip:** Before continuing, take a moment to review the displayed list and confirm that your filters are correct.

 

### **6. Choose a Report Type**

Select the report type that best fits the information you need.

**Available options include:**

- Basic
- Detailed
- Dismissal

Each report type provides a different level or type of participant information, so select the option that best matches how you plan to use the report.

### ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FoSsd9qs8fTKyJzsGdofV6A%2F3t9sj5oJ1E9s6RHFvGZU78_doc.png?alt=media&token=6e14820d-c675-424b-94b5-91caf7a43888&time=1791224642185)

 

### **7. Add Additional Email Recipients**

If you want other people to receive the report, enter their email addresses in the additional recipients field.

When adding multiple recipients, separate each email address with a ***comma***.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FoSsd9qs8fTKyJzsGdofV6A%2FgRqrsP7brmT5tF7DeqeYUA_doc.png?alt=media&token=2042e525-125f-4198-975c-39502e2896ed&time=1791224642187)

> 💡 **Tip:** Double-check each email address before sending, especially when the report contains participant information.

 

### **8. Send the Report**

Once you have selected the report type and added any additional recipients, send the report.

**AfterSchool HQ** will generate the requested ***Student Activity Report*** and deliver it by email.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FoSsd9qs8fTKyJzsGdofV6A%2FjNPjhodtCMGhN6NCmPFPE6_doc.png?alt=media&token=74f5db2c-ed60-4570-a128-614a7201660d&time=1791224642189)

 

---

#### **Frequently Asked Questions**

**Q: Which registrations are included in the report?**  
**A:** The report includes the registrations currently displayed based on the filters you selected before choosing **“Email Report”**.

**Q: Can I generate a report for a specific activity?**  
**A:** Yes. Filter the student list by the activity you want before generating the report.

**Q: Can I filter the report by registration status?**  
**A:** Yes. You can use the ***Registration Status*** filter to narrow the displayed registrations before generating the report.

**Q: Can I use tags to determine which participants appear in the report?**  
**A:** Yes. Use the available ***Tags*** filter before selecting **“Email Report”** to narrow the list.

**Q: Can I sort participants alphabetically?**  
**A:** Yes. You can organize the participant list by ***first name*** or ***last name*** before generating the report.

**Q: What report types are available?**  
**A:** Available report types include ***Basic, Detailed, and Dismissal***. Select the report type that best fits the information you need.

**Q: Can I send the report to someone else?**  
**A:** Yes. You can enter additional email addresses before sending the report.

**Q: Can I send the report to multiple people?**  
**A:** Yes. Enter the additional email addresses and separate each one with a ***comma***.

**Q: Can I change my filters before generating another report?**  
**A:** Yes. Adjust the filters in the **“Students”** section as needed, then select **“Email Report”** again to generate a report based on the updated list.

**Q: What should I do if the report includes participants I didn't expect?**  
**A:** Return to the **“Students”** section and review your selected filters. Make sure the displayed registrations match the group you want to report on before selecting **“Email Report”**.

 

💡If you experience any issues or have further questions with **“How to Email a Student Activity Report”**, don't hesitate to get in touch with our support team at [**support@afterschoolhq.com**](mailto:support@afterschoolhq.com)***.***

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