--- title: How to Find and Export Your Organization's Data description: Learn how to access attendance reports, form submissions, financial records, student registration reports, and volunteer information in AfterSchool HQ. --- [Skip to content](https://support.afterschoolhq.com/knowledge/how-to-find-and-export-your-organizations-data#main-content) English Show submenu for translations ![ASHQ Logo Vert Flat.png\]](https://support.afterschoolhq.com/hs-fs/hubfs/ASHQ%20Logo%20Vert%20Flat.png?height=40&name=ASHQ%20Logo%20Vert%20Flat.png) Open main navigation Close main navigation - English Show submenu for translations - [Go to afterschoolhq.com](https://go.afterschoolhq.com/) [Go to afterschoolhq.com](https://go.afterschoolhq.com/?hsLang=en) Hi! How can we help you? - There are no suggestions because the search field is empty. 1. [AHQ Help Center](https://support.afterschoolhq.com/knowledge?hsLang=en) 2. [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en) 3. [Reports & Data](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#reports-data) # How to Find and Export Your Organization's Data ## Learn how to access attendance reports, form submissions, financial records, student registration reports, and volunteer information in AfterSchool HQ. **AfterSchool HQ** provides several reporting options to help your organization track attendance, review participant information, manage financial records, and access important program data. Depending on the report, you can download the information directly, save it as a PDF or CSV file, or have it delivered to your email. 00:05: This article explains how to access and manage attendance and accounting reports in 00:09: AfterSchool 00:09: HQ. 00:11: You will learn how to view, download, print, email, and export reports related to 00:16: extracurricular activities. 00:06: In this guide, we'll show you how to access and download different types of reports 00:09: in AfterSchool HQ, including attendance records, form submissions, financial data, 00:15: student registrations, and volunteer information. 00:19: Start by opening Extracurricular Activities to access your organization's 00:23: activities and available reporting options. 00:27: Select Attendance Summary Report to view a summary of attendance across your 00:31: activities. 00:33: Download the Attendance Summary Report to save a copy for your records or further 00:37: review. 00:39: Return to the dashboard and select Attendance Detail Report to access more detailed 00:44: attendance information. 00:46: Use the Print option to print the report or save it as a PDF for future reference. 00:52: Once you've finished reviewing the report, close the window to return to AfterSchool 00:56: HQ. 00:59: You can also generate attendance reports for individual activities. Start by opening Extracurricular 01:03: Activities. 01:06: Choose the activity whose attendance information you'd like to review or download. 01:12: Within the selected activity, open Attendance to access its attendance records and 01:16: reporting options. 01:19: Select View Attendance Report to display 01:21: the activity's attendance information. 01:24: Download the report to save a copy of the activity's attendance records for your 01:28: organization. 01:30: To access reports related to form responses, navigate to the Forms section. 01:36: Find the form you'd like to review and select Submissions to view the responses 01:39: collected. 01:41: Select More Actions to access additional options for sharing or reporting on form 01:46: submissions. 01:48: Select Email Report to send the form submission information to your email. 01:53: To download financial information, open the Accounting section to access your 01:58: organization's accounting records and export options. 02:02: Select Export All to CSV to begin downloading 02:05: your organization's available accounting data in CSV format. 02:10: Select Export to confirm your request and generate the CSV file. 02:16: Once the export is complete, close the window to return to your accounting 02:19: dashboard. 02:21: To generate a report of enrolled participants, open the Students section. 02:27: Select Email Report to generate a report containing student registration 02:30: information. 02:32: Choose the report type that best fits your needs, such as Basic, Detailed, or 02:37: Dismissal. 02:39: If you'd like to share the report with others, enter their email addresses in the 02:42: additional recipients field. 02:45: Once you've selected the report type and recipients, select Send Report to deliver the 02:50: information by email. 02:52: You can also generate reports for your organization's volunteers. Start by opening 02:57: the Volunteers section. 02:59: Select Email Report to access the available volunteer reporting options. 03:05: Choose the appropriate report type, add any additional recipients if needed, and send 03:09: the report by email. 03:12: You've now learned how to access, generate, and download different types of reports 03:16: in AfterSchool HQ, including attendance, form submissions, accounting, student 03:21: registrations, and volunteer information. 03:24: Thanks for watching!   ### **❗Before You Begin** - Make sure you're logged in to your AfterSchool HQ organization account. - Make sure you have the appropriate permissions to access the information you need. - You know which activity, form, or reporting section contains the information you're looking for.   ### **1. Open Extracurricular Activities** Start by opening **“Extracurricular Activities”** to access your organization's activities and available reporting options. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2F6LqBoH6Pk12tsws1Yfx2Ue_doc.png?alt=media&token=ee9e7df5-8bc3-44f3-8f69-3a8acd47c868&time=1791999683593)   ### **2. Open the Attendance Summary Report** Select **“Attendance Summary Report”** to view a summary of attendance across your activities. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2Fwck5ygrsnXkDVVX6sbgcrs_doc.png?alt=media&token=61f4d900-4d77-4b09-bc16-b93a54b83aa4&time=1791999683596)   ### **3. Download the Attendance Summary Report** Download the **“Attendance Summary Report”** to save a copy for your records or further review. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2FfQHqYfWFKkYEm1bxWPGNQG_doc.png?alt=media&token=d29f577b-56a7-44c9-9606-c469db2eae8e&time=1791999683598) > 💡 **Tip:** Summary reports are helpful when you need a broader view of attendance rather than reviewing individual activity records.   ### **4. Open the Attendance Detail Report** Return to the dashboard and select **“Attendance Detail Report”** to access more detailed attendance information. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2F7qNJgV7LghJpxX26Ki27LB_doc.png?alt=media&token=78703ebe-251e-43c1-863f-5c2470b646c6&time=1791999683600)   ### **5. Print or Save the Attendance Detail Report** Use the **“Print”** option to print the report or save it as a PDF for future reference. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2Fu657LvpFnsbwz7BSvs9zZm_doc.png?alt=media&token=4e94ef01-d508-4107-909c-509a24b55b0e&time=1791999683602) > 💡 **Tip:** If you prefer a digital copy, select **“Save as PDF”** from your browser's print options, when available.   ### **6. Close the Attendance Detail Report** Once you've finished reviewing the report, close the window to return to **AfterSchool HQ.** ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2F9ahERpvuQmNsNLePvxDiaD_doc.png?alt=media&token=cb95b6c3-24f0-4b3b-9849-1065d2a21050&time=1791999683604)   ### **7. Return to Extracurricular Activities** Open **“Extracurricular Activities”** to access your organization's activity list. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2Fe5KbhFtkMUYHQKH1NVWogY_doc.png?alt=media&token=44e25013-7671-4b03-a036-e463cd5b446f&time=1791999683607)   ### **8. Select an Activity** Choose the activity whose attendance information you'd like to review or download. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2FbeSMepzhFL5JQaYPchPdUE_doc.png?alt=media&token=3dcb5081-b9b6-44a9-9df2-922922b87dd6&time=1791999683609)   ### **9. Open the Attendance Section** Within the selected activity, open **“Attendance”** to access its attendance records and reporting options. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2FtjvjZQRdLwJ5857QxiBEg9_doc.png?alt=media&token=23fe0bd6-c03c-409e-9395-f845c5d08165&time=1791999683611)   ### **10. View the Attendance Report** Select **“View Attendance Report”** to display the activity's attendance information. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2Fsz64ViUCV8CnGtviv7nSQw_doc.png?alt=media&token=bb92c50c-ea04-416a-8b6a-941b8c7d25cb&time=1791999683613)   ### **11. Download the Attendance Report** Download the report to save a copy of the activity's attendance records for your organization. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2Fe9c8jWzCHnxysG4rcg1Mas_doc.png?alt=media&token=17bb84cb-d920-4b6e-8351-7ecf3f3681ce&time=1791999683616) > 💡 **Tip:** Activity-specific reports are useful when you need attendance information for one program rather than your entire organization.   ### **12. Open Forms** Navigate to the **“Forms”** section to access your organization's forms and their responses. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2FwVrrRXH3MTfZZd5baTsS32_doc.png?alt=media&token=cd41019a-ca6c-4886-baf3-19db13850a11&time=1791999683618)   ### **13. Access Form Submissions** Find the form you'd like to review and select **“Submissions”** to view the responses collected. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2Fg9wRxgn2dPXtMxMQCtkwoz_doc.png?alt=media&token=6a4759df-531b-4be8-b6e5-6715057ceebc&time=1791999683620)   ### **14. Open Additional Submission Actions** Select **“More Actions”** to access additional options for sharing or reporting on form submissions. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2F79EYkN3iYR6KM4i22QpkJo_doc.png?alt=media&token=b7b460ff-f39a-45de-85ca-f9fac7986eb7&time=1791999683623)   ### **15. Send the Form Submission Report by Email** Select **“Email Report”** to send the form submission information to your email. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2F2gh312TGm9XsaGuHDm4E9P_doc.png?alt=media&token=edafb3fd-0654-419b-96d1-9555453ddd8a&time=1791999683625) > 💡 **Tip:** Make sure you're reviewing the correct form before requesting a report, especially if your organization uses multiple forms to collect participant information.   ### **16. Open Accounting** Navigate to **“Accounting”** to access your organization's financial records and export options. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2FhysRv2LDmRsmRSw5yrvQ2k_doc.png?alt=media&token=f9b58c57-8bc6-41de-a223-0f5f77fb28f8&time=1791999683627)   ### **17. Select Export All to CSV** Select **“Export All to CSV”** to begin downloading your organization's available accounting data in CSV format. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2F6FGr3vcQYDeaPf5nZuE5DR_doc.png?alt=media&token=3a5fe6aa-b29f-449f-ac40-76ab672a5752&time=1791999683630)   ### **18. Confirm the Accounting Export** Select **“Export”** to confirm your request and generate the CSV file. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2FcEfFibjNi4CmUgmr3FrYGx_doc.png?alt=media&token=8891966c-2ee6-4928-959f-7ee4609740eb&time=1791999683632)   ### **19. Close the Export Window** Once the export is complete, close the window to return to your accounting dashboard. > 💡 **Tip:** CSV files can be opened in Microsoft Excel or Google Sheets, making it easier to organize, filter, and analyze your financial information.   ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2F4ERzMmuMbC8zh1mH5ZtGcq_doc.png?alt=media&token=7854718c-f836-4a5d-aa5f-64d69bcafa43&time=1791999683635)   ### **20. Open Students** Navigate to the **“Students”** section to access your organization's participant registration information. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2FamhEKtEQYU11qYDp1Dn57D_doc.png?alt=media&token=5f8c3564-fa03-48d9-aadd-ea832bfc4329&time=1791999683637)   ### **21. Select Email Report** Select **“Email Report”** to generate a report containing student registration information. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2FuF5GXKWGbb6syMFg5BJaCL_doc.png?alt=media&token=fcff2e2e-16d0-4637-be19-2e29b34db309&time=1791999683640)   ### **22. Choose a Student Report Type** Choose the report type that best fits your needs. Each option provides a different report format based on the information you need. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2FowcGkAS9Y7Aq2yR2mtJKwh_doc.png?alt=media&token=d2416579-9d06-4e21-8ed0-289baef167b1&time=1791999683642) > 💡 **Tip:** Before generating your report, use the available student filters to narrow the registrations included in the report.   ### **23. Add Additional Email Recipients** If you'd like to share the report with others, enter their email addresses in the additional recipients field. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2Fgx8XVtV2tKqfFFNj3zFCCS_doc.png?alt=media&token=8b5ca92b-abee-4f8f-8257-8a236270b983&time=1791999683644)   ### **24. Send the Student Report** Once you've selected the report type and recipients, select **“Send Report”** to deliver the information by email. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2F6rJZCo2wfwHdY4oYLsSgib_doc.png?alt=media&token=524934b8-3fbf-4229-a33f-b0298d03396b&time=1791999683653) > 💡 **Tip:** Double-check any additional email addresses before sending reports containing student information.   ### **25. Open Volunteers** Navigate to **“Volunteers”** to access your organization's volunteer records. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2F6dUyegnJeSMVrhMriJRcTm_doc.png?alt=media&token=b20418cf-f5fd-4d44-83e9-a413ed23de67&time=1791999683655)   ### **26. Select Email Report** Select **“Email Report”** to access the available volunteer reporting options. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2Fevgmidu4gKoMy8xqWkCcas_doc.png?alt=media&token=92a3b5a9-80fa-457e-a297-c730c9aee9b4&time=1791999683657)   ### **27. Send the Volunteer Report** Choose the appropriate report type, add any additional recipients if needed, and send the report by email. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F9RjSUkSpr5TJs6uKvF8QrL%2FtG9pnLxNTye87RK6C41tKR_doc.png?alt=media&token=5ef62cb1-9482-4ddd-b657-e4356a960bd9&time=1791999683660) > 💡 **Tip:** Volunteer reports can help your organization review volunteer information without having to open each volunteer record individually.   --- #### **Frequently Asked Questions** **Q: What types of reports can I access in AfterSchool HQ?** **A:** AfterSchool HQ provides reporting options for attendance, individual activities, form submissions, accounting data, student registrations, and volunteer information. **Q: Can I download all reports directly to my computer?** **A:** Not all reports use the same delivery method. Some can be downloaded directly, others can be printed or saved as PDFs, and certain reports are delivered by email. **Q: What is the difference between an Attendance Summary Report and an Attendance Detail Report?** **A:** The Attendance Summary Report provides an overview of attendance across activities, while the Attendance Detail Report provides more detailed attendance information. **Q: Can I generate an attendance report for a specific activity?** **A:** Yes. Open Extracurricular Activities, select the activity, navigate to Attendance, and choose View Attendance Report. You can then download the report. **Q: Can I save an attendance report as a PDF?** **A:** Yes. For the Attendance Detail Report, use the Print option and select Save as PDF if your browser supports it. **Q: How can I access form submission reports?** **A:** Navigate to Forms, select the form, open Submissions, and use More Actions \> Email Report to request the information by email. **Q: Can I export accounting information to Excel?** **A:** You can export available accounting data as a CSV file using Accounting \> Export All to CSV. CSV files can be opened in Excel or Google Sheets. **Q: Can I choose which information is included in a student report?** **A:** Yes. You can select from Basic, Detailed, and Dismissal report types. You can also use student filters before generating the report. **Q: Can I send student reports to multiple email addresses?** **A:** Yes. Enter additional email addresses in the recipients field, separating each address with a comma. **Q: Can I generate reports for volunteers?** **A:** Yes. Navigate to Volunteers, select Email Report, choose the available report options, and send the report. **Q: Why can't I access certain reporting options?** **A:** Some reporting features may depend on your assigned role and permissions. Contact your organization's administrator or AfterSchool HQ Support if you're unable to access a report. **Q: What should I do if I don't receive an emailed report?** **A:** Check your inbox and spam or junk folder. Verify the email address used and try requesting the report again. If the issue continues, contact AfterSchool HQ Support.   💡If you experience any issues or have further questions with **“How to Find and Export Your Organization's Data”**, don't hesitate to get in touch with our support team at [**support@afterschoolhq.com**](mailto:support@afterschoolhq.com)***.*** - [Welcome to AfterSchool HQ!](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#main-content) - [Getting Started](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#getting-started) - [Parents & Registrants](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#main-content) - [Your Account](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#your-account) - [Registration](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#registration) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#check-in-check-out) - [Billing & Payments](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#billing-payments) - [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#main-content) - [Account & Settings](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#account-settings) - [Creating & Managing Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#creating-managing-activities) - [Activity Billing & Pricing](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#activity-billing-pricing) - [Sharing & Promoting Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#sharing-promoting-activities) - [Registration & Enrollment](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#registration-enrollment) - [Student Roster & Communication](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#student-roster-communication) - [Attendance](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#attendance) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#check-in-check-out) - [Forms & Surveys](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#forms-surveys) - [Payments & Accounting](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#payments-accounting) - [Staff & Volunteers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#staff-volunteers) - [Reports & Data](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#reports-data) - [Integrations](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#integrations) - [Referral Partners](https://support.afterschoolhq.com/knowledge/referral-partners?hsLang=en) - [FAQs](https://support.afterschoolhq.com/knowledge/faqs?hsLang=en) - [Contact Us](https://support.afterschoolhq.com/knowledge/contact-us?hsLang=en) [![Chill listening crop-3](https://support.afterschoolhq.com/hs-fs/hubfs/ahq-flight-logo@0-75x-3.png?width=21&height=24&name=ahq-flight-logo@0-75x-3.png "Chill listening crop-3")](https://go.afterschoolhq.com/?hsLang=en) AfterSchool HQ Help Center Copyright © 2026, AfterSchool HQ