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Need to review student or participant information, guardians, emergency contacts, medical details, or registration history? Follow the instructions below to learn how to navigate student profiles in AfterSchool HQ.
1. Open Contacts
Click “Contacts” from the left-side menu.
2. Open Students Directory
Click “Students” to view all students associated with your organization.
💡 Tip: Use the search bar to quickly locate a specific student profile.
3. Open Student Profile
Locate the student you would like to review and click “View Details.”
4. Review Profile Information
Click “Profile” to view the student’s personal profile information.
5. Review Identity & School Information
Scroll through the profile to review identity and school-related information.
💡 Tip: Available fields may vary depending on your organization’s registration form setup.
6. Review School Information
Review the student’s school-related details within the profile.
7. Review Demographic Information
Locate the demographics section within the student profile.
💡 Tip: Demographic information is based on details submitted during registration.
8. Review Student Contact Information
Review the student’s contact information within the profile.
9. View Parent & Guardian Information
Open the “Parents/Guardians” section to review associated guardian information.
💡 Tip: Multiple guardians may be connected to the same student profile.
10. Access Emergency Contacts
Open the “Emergency Contacts” section to review emergency contact details.
💡 Tip: Emergency contacts may differ from listed parents or guardians.
11. Review Medical & Health Information
Open the “Medical History” section to review medical and health-related information submitted during registration.
💡 Tip: Medical visibility depends on the fields enabled by your organization.
12. View Registration History
Click the “Registrations” tab to access the student’s registration details and registration history.
💡 Tip: You can still access the previous registrations view through this section.
Frequently Asked Questions
Q: Can I edit student profile information?
A: Editing permissions depend on your user role and organization settings.
Q: Why can’t I see certain profile sections?
A: Some sections may not appear if the information was not collected during registration or if your permissions are limited.
Q: Can multiple guardians be connected to one student?
A: Yes. Student profiles can include multiple parent or guardian records.
Q: Where can I view student registration history?
A: You can review all registrations through the “Registrations” tab within the student profile.
Q: Can I access medical information for all students?
A: Access to medical information depends on your organization permissions and enabled profile settings.
💡If you experience any issues or have further questions with “How to Navigate Participant Profiles”, don't hesitate to get in touch with our support team at support@afterschoolhq.com.