---
title: How to Set Up Check-In and Check-Out Forms
description: Learn how to create, customize, publish, and attach check-in and check-out forms to activities within AfterSchool HQ.
---

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# How to Set Up Check-In and Check-Out Forms

## Learn how to create, customize, publish, and attach check-in and check-out forms to activities within AfterSchool HQ.

Need to collect additional attendance information during Check-In or Check-Out?

This guide will walk you through how to create custom forms, add questions, and attach them to activities within **AfterSchool HQ.**

<iframe width="700px" height="400px" src="https://embed.app.guidde.com/playbooks/58T9YFmQdcjwRuJANWd24o?mode=videoOnly" title="How to Set Up Check-In and Check-Out Forms" frameborder="0" referrerpolicy="unsafe-url" allowfullscreen="true" allow="clipboard-write" sandbox="allow-popups allow-popups-to-escape-sandbox allow-scripts allow-forms allow-same-origin allow-presentation" style="position: absolute; top: 0px; left: 0px; width: 100%; height: 100%; border-width: medium; border-style: none; border-color: currentcolor; border-image: initial;"></iframe>

00:05: This article explains how to create and customize check-in and check-out forms within

00:09: AfterSchool HQ.

00:06: This article explains how to create and customize check-in and check-out forms within

00:10: AfterSchool HQ.

00:13: Click Forms to open the forms management area in AfterSchool HQ.

00:18: Click Add Form to begin

00:20: creating a new form.

00:22: Add a name for your check-in form

00:25: Select Survey as the form type

00:28: Click Create Form to finalize the creation of the check-in form

00:33: Begin editing

00:33: the first section of the form

00:36: Rename Section 1 to match the purpose of your form.

00:40: Click Add New Question to begin adding questions to the form.

00:44: Type the question you would like families or staff to answer.

00:48: Choose the appropriate question type from the available options such as Dropdown,

00:52: Single Line Text, Checkbox, Date, Email, or Number."

00:58: Continue adding additional questions as needed for your check-in or check-out process

01:01: process.

01:03: Click Save

01:04: once you have finished adding all form questions

01:08: Click Settings to access the form configuration options.

01:12: Click Publish to make the form available for use

01:16: You can follow the same steps to create a check-out form if needed.

01:20: Once your forms are created and saved, the next step is attaching them to an

01:24: activity.

01:26: Click Extracurricular Activities to access your activity list.

01:31: Open the activity where you would like to use the check-in and check-out forms.

01:36: Click Setup to configure the selected activity.

01:40: Make sure Require Check In and Check Out is enabled for the activity.

01:45: Select the check-in form you created from the dropdown list

01:49: Select the check-out form

01:50: if you would like to require check-out questions as well.

01:54: Click Save to apply the activity configuration changes.

01:59: You have successfully created, customized, and attached

02:02: check-in and check-out forms within AfterSchool HQ.

02:05: Thanks for watching!

 

 

### **1. Open Forms**

Click **“Forms”** to open the forms management area in AfterSchool HQ.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2FscwLqqU6AWP4S1Je29K5mL_doc.png?alt=media&token=b1b4b166-e167-4f11-9b7d-2eca7b6dfc31&time=1781205456190)

> **💡 Tip:** Forms can be reused across multiple activities once published.

 

### **2. Create a New Form**

Click **“Add Form”** to begin creating a new form.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2F6uwsw4PQnXQpYaqA5ce7Cb_doc.png?alt=media&token=e59ac1f8-c392-44f5-8a96-8d00bfc87150&time=1781205456192)

> **💡 Tip:** Use clear naming conventions so staff can easily identify forms later.

 

### **3. Name Your Form**

Enter a name for your check-in form.

**Examples:**

- Daily Check-In Form
- Student Pick-Up Form
- Snack Attendance Form

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2Fk7zLGSJKBVzwNUsiJ2kRo3_doc.png?alt=media&token=35c2b0bf-48a6-404b-8efa-6cde3a89a982&time=1781205456193)

> **💡 Tip:** Including the purpose of the form in the title makes setup easier later.

 

### **4. Select Form Type**

Select **“Survey”** as the form type.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2FbR5kS8mF29XKq2yreZFiih_doc.png?alt=media&token=aba36a29-c43d-41c7-b7bc-456a5d47c400&time=1781205456195)

> **💡 Tip:** Survey forms allow you to customize questions for attendance workflows.

 

### **5. Create the Form**

Click **“Create Form”** to finalize the form creation process.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2Fb1obdhCCzcuCMqS41pUADD_doc.png?alt=media&token=ae02f96a-b8f0-4270-bbf4-fab701d98554&time=1781205456197)

 

### **6. Open the First Section**

Begin editing the first section of the form.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2F8bjtAmKkRcYgNsX86yDwqZ_doc.png?alt=media&token=41b14598-4855-4f6d-9609-b6f19a35e889&time=1781205456198)

> **💡 Tip:** Sections help organize questions into groups for easier completion.

 

### **7. Rename the Section**

Rename Section 1 to match the purpose of the form.

**Examples:**

- Parent Check-In
- Student Pick-Up Details
- Transportation Questions

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2FgJBqgnqTDU6n1p4ZQQSbJA_doc.png?alt=media&token=26f9e5e2-81fa-4c88-ba87-88c93916e4b0&time=1781205456200)

 

### **8. Add a New Question**

Click **“Add New Question”** to begin adding form questions.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2FfMSVw8x5w59WiaKnMZPJkG_doc.png?alt=media&token=5a3db60b-92f4-4d80-a4ca-7eb54f002763&time=1781205456201)

 

### **9. Enter Your Question**

Type the question you would like families or staff to answer.

**Examples:**

- Who is picking up the student?
- Did the student receive a snack?
- Transportation method for today?

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2F6krSV5DkqF6Pe2RCQ4hDCm_doc.png?alt=media&token=cd114dab-7ac3-4344-947f-4694cd58817b&time=1781205456202)

> **💡 Tip:** Keep attendance questions short and easy to answer for faster check-in/check-out.

 

### **10. Select a Question Type**

Choose the appropriate question type.

**Such as:**

- Dropdown
- Single Line Text
- Checkbox
- Date
- Email
- Number

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2F8MBQ8VyVkipqxfrPUGjWRk_doc.png?alt=media&token=05bd9cfc-85b0-4ce0-be94-dfe64fdb5924&time=1781205456204)

> **💡 Tip:** Dropdown and Checkbox fields are usually the fastest options during attendance.

 

### **11. Add Additional Questions**

Continue adding additional questions as needed for your attendance workflow.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2Fg9CGfn6PUmreYQ2s8vSdZL_doc.png?alt=media&token=5742f62f-9a11-441d-b542-d2cdfab795e2&time=1781205456205)

> **💡 Tip:** Avoid adding unnecessary questions that could slow down check-in or dismissal.

 

### **12. Save Question Settings**

Click “**Save”** once you have finished adding all form questions.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2Fakb9jdv7iVZx6aKnZDSxBC_doc.png?alt=media&token=3e876b1f-2130-400a-a0df-914c68a070c1&time=1781205456206)

 

### **13. Open Form Settings**

Click **“Settings”** to access the form configuration options.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2F7QZ22jjVtGfgBBaiZixSf5_doc.png?alt=media&token=71fa0914-8146-450f-b3d7-c4620a1326a8&time=1781205456208)

> **💡 Tip:** Review settings carefully before publishing to ensure the form is ready for staff and families.

 

### **14. Publish the Form**

Click **“Publish”** to make the form available for use.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2FkmJSvXYEQcJUY5UWXHovL2_doc.png?alt=media&token=aa02589c-6072-4d07-a2a8-4189afe1e85f&time=1781205456209)

> **💡 Tip:** Only published forms can be attached to activities.

 

### **15. Create a Check-Out Form (Optional)**

Repeat the same process if you would also like to create a separate check-out form.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2FsVeynu17vwuH4mZibagJfp_doc.png?alt=media&token=d92077db-68a4-449f-996f-a8c9fcec620b&time=1781205456211)

> **💡Tip:** Many organizations use check-out forms for transportation or authorized pick-up tracking.

 

 

### **16. Open Extracurricular Activities**

Click **“Extracurricular Activities”** to access your activity list.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2FrhK2zUhm7rnEgc7feG4YXE_doc.png?alt=media&token=df3400b4-5eaa-4d9b-aaaa-f44101ed29d7&time=1781205456213)

 

### **17. Select an Activity**

Open the activity where you would like to use the forms.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2F59JHXMunQM1m4FuUj2gpB6_doc.png?alt=media&token=a12fd5d8-1444-4117-aa57-5086cf4674e1&time=1781205566762)

 

### **18. Open Activity Setup**

Click **“Setup”** to configure the selected activity.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2FnXQrNnVoSc5LjymhyUa6Bz_doc.png?alt=media&token=f28f34b1-6200-4ea4-9813-46ef9f22aab2&time=1781205566836)

 

### **19. Enable Check-In & Check-Out**

Turn on **“Require Check In and Check Out.”**

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2F5yvRBMeacLK5qpr3RyCF8X_doc.png?alt=media&token=7a3f9f82-756f-4d7d-b015-85a766efadd8&time=1781205570333)

> **💡 Tip:** Additional form selection fields will appear once this setting is enabled.

 

### **20. Select the Check-In Form**

Choose the check-in form you created from the dropdown menu.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2F6MJ7JLTgzx9QyVEZ13TYrJ_doc.png?alt=media&token=4ce8e8a9-af9e-49cc-84c3-7552c2b1e697&time=1781205573305)

 

### **21. Select the Check-Out Form (Optional)**

Choose a check-out form if you would like to require dismissal questions as well.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2FspRPY4DZ2dVcWFZ1yrWMfs_doc.png?alt=media&token=0c6070e9-276d-472f-8f13-103092160454&time=1781205578065)

 

### **22. Save Activity Settings**

Click **“Save”** to apply the activity configuration changes.

![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2F58T9YFmQdcjwRuJANWd24o%2FcPDQHLukunoV7pUHDZBpEE_doc.png?alt=media&token=74df8a5a-700a-4d52-b87e-5c96345225b4&time=1781205585282)

> **💡 Tip:** Test the activity afterward to confirm the forms appear correctly during attendance.

---

#### **Frequently Asked Questions**

**Q: What types of questions can I add to check-in forms?**  
**A:** You can add different question types, including ***Dropdown, Single Line Text, Checkbox, Date, Email, and Number*** fields.

**Q: Can I create both check-in and check-out forms?**  
**A:** Yes. You can create separate forms for ***Check-In*** and ***Check-Out*** using the same process.

**Q: Do forms need to be published before use?**  
**A:** Yes. Forms must be ***published*** before they can be attached to activities and used during the check-in or check-out process.

**Q: Can I edit a form after publishing it?**  
**A:** Yes. You can return to the form and make updates after it has been published.

**Q: Are check-out forms required?**  
**A:** No. Check-out forms are optional and can be used based on your organization’s attendance and check-out workflow.

**Q: How do I attach a check-in or check-out form to an activity?**  
**A:** From the activity’s ***Setup*** section, enable ***Require Check In and Check Out***. You can then select the appropriate forms for the activity.

**Q: Can I reuse the same form across multiple activities?**  
**A:** Yes. Published forms can be reused and attached to multiple activities when needed.

 

💡If you experience any issues or have further questions with **“How to Set Up Check-In and Check-Out Forms”**, don't hesitate to get in touch with our support team at [**support@afterschoolhq.com**](mailto:support@afterschoolhq.com)***.***

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