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How to Take Attendance with Check-In & Check-Out Forms

Learn how to manage attendance using Check-In and Check-Out forms (CICO) within AfterSchool HQ.

Need to track student attendance while collecting additional information at arrival and departure? This guide will walk you through how to manage attendance using Check-In and Check-Out forms in AfterSchool HQ.

00:05: This article explains how to manage student check-ins and check-outs using AfterSchool HQ.

00:09: school HQ.

00:06: This guide will walk you through how to take attendance using Check-In and Check-Out forms

00:09: within AfterSchool HQ.

00:13: Click Manage Check In/Out to open the attendance management screen.

00:18: Choose the activity where you would like to manage student check-ins and check-outs.

00:21: outs.

00:23: Click Apply to load the selected activity and begin managing attendance.

00:28: Any configured Check-In and Check-Out form questions will

00:30: appear here.

00:32: Students must be checked in or out before

00:35: responses can be entered.

00:37: Click Check In to record the student's arrival and begin the check-in process.

00:43: Enter responses to any required Check-In form questions after completing the student's

00:47: check-in.

00:49: Continue answering any additional Check-In form questions as needed.

00:54: Click Check Out to record the student's departure from the activity.

00:58: Enter responses to any Check-Out form questions after completing the student's check-out.

01:02: out

01:04: Continue answering any additional Check-Out form questions as needed.

01:08: Click Add Note to record any additional information related to the student's

01:12: attendance record.

01:15: You have successfully learned how to manage attendance using Check-In and Check-Out forms in

01:18: AfterSchool HQ.

01:21: Thanks for watching!

 

 

1. Access Check-In/Out Management

Click “Manage Check In/Out” to open the attendance management screen.

💡 Tip: Only activities configured with Check-In and Check-Out forms will display form questions during attendance management.

 

2. Select an Activity

Choose the activity where you would like to manage student check-ins and check-outs.

 

3. Load the Activity

Click “Apply” to load the selected activity and begin managing attendance.

 

4. Review Form Questions

Any configured Check-In and Check-Out form questions will appear here. Responses can be added after a student has been checked in or checked out.

💡 Tip: Questions displayed here are determined by the forms assigned to the activity.

 

5. Check In a Student

Click “Check In” to record the student's arrival and begin the attendance process.

 

6. Complete Check-In Form Responses

Enter responses to any Check-In form questions associated with the student's attendance record.

 

7. Complete Additional Check-In Questions

Continue answering any remaining Check-In form questions as needed.

 

8. Check Out a Student

Click “Check Out” to record the student's departure from the activity.

 

9. Complete Check-Out Form Responses

Enter responses to any Check-Out form questions associated with the student's attendance record.

 

10. Complete Additional Check-Out Questions

Continue answering any remaining Check-Out form questions as needed.

 

11. Add Attendance Notes (Optional)

Click “Add Note” to record any additional information related to the student's attendance record, if needed.

💡 Tip: Attendance notes can be used to document incidents, special circumstances, or other important attendance-related details.

 

Frequently Asked Questions

Q: What are Check-In and Check-Out forms used for?

A: Check-In and Check-Out forms allow organizations to collect additional attendance information when students arrive and leave an activity.

Q: Can I use attendance notes without Check-In or Check-Out forms?

A: Yes. Attendance notes can be added independently to provide additional context for a student's attendance record.

Q: Why don't I see any form questions?

A: Form questions will only appear if Check-In and/or Check-Out forms have been assigned to the activity.

Q: Can I require staff to answer form questions?

A: Required questions can be configured within the Check-In or Check-Out form setup.

Q: Where are form responses stored?

A: Responses are saved as part of the student's attendance record for that activity session.

 

💡If you experience any issues or have further questions with “How to Take Attendance with Check-In & Check-Out Forms”, don't hesitate to get in touch with our support team at support@afterschoolhq.com.