--- title: How to use Attendance Based Billing description: Attendance-based billing allows parents to pay based on how many days their student actually attends, rather than a flat recurring fee. This guide walks you through how to enable and configure it. --- [Skip to content](https://support.afterschoolhq.com/knowledge/how-to-use-attendance-based-billing#main-content) English Show submenu for translations ![ASHQ Logo Vert Flat.png\]](https://support.afterschoolhq.com/hs-fs/hubfs/ASHQ%20Logo%20Vert%20Flat.png?height=40&name=ASHQ%20Logo%20Vert%20Flat.png) Open main navigation Close main navigation - English Show submenu for translations - [Go to afterschoolhq.com](https://go.afterschoolhq.com/) [Go to afterschoolhq.com](https://go.afterschoolhq.com/?hsLang=en) Hi! How can we help you? - There are no suggestions because the search field is empty. 1. [AHQ Help Center](https://support.afterschoolhq.com/knowledge?hsLang=en) 2. [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en) 3. [Activity Billing & Pricing](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#activity-billing-pricing) # How to use Attendance Based Billing ## Learn how to use Attendance-Based Billing to charge families based on a student’s recorded attendance. Attendance-Based Billing makes it easy to manage charges based on a student’s actual attendance. Follow the steps below to learn how the feature works, how to set it up, and how to use it to manage attendance and billing in AfterSchool HQ.   00:07: This article explains how to set up attendance-based billing in AfterSchool HQ so you can 00:11: easily charge parents based on their student's attendance. 00:16: First, head over to your activity's pricing settings and flip the attendance-based 00:20: billing toggle to YES to activate it. 00:24: Next, enter the amount you'd like to charge per day attended. 00:27: You'll see a quick summary below showing exactly how much you'll receive after the 00:31: processing fee. 00:33: If you'd like to collect payment upfront, enter the number of days you 00:36: want parents to pre-pay at checkout. Not doing pre-pay? Just leave this set to zero. 00:43: Now choose how often you'd like to charge for attendance — either every day 00:47: or every week, depending on what works best for your program. 00:51: Once everything looks good, click Save to store your attendance billing settings. 00:56: You'll be prompted to confirm 00:58: — go ahead and click Save one more time to apply your changes. 01:03: Now that billing is configured, click on the Attendance tab to start managing 01:06: attendance for your activity. 01:09: Check the boxes next to the dates or weeks you want to charge parents for. 01:14: Click Charge Attendance Fee at the top of the page to kick off the billing 01:18: process. 01:20: Take a moment to review the breakdown 01:21: — you'll see each student's unpaid 01:24: days, any coupon discounts, and the final amount to be charged. 01:28: When everything looks correct, confirm to send the charges to parents. 01:33: Click "Confirm and Charge Fees to Parents" to finalize and charge attendance fees. 01:39: You have successfully configured attendance settings and charged attendance fees to 01:43: parents using AfterSchool 01:44: HQ. 01:45: Thanks for watching ### **1. Enable Attendance-Based Billing** Navigate to your billing settings and locate the ***Attendance-Based Billing*** Option toggle. Switch it to ***YES*** to enable it. This will reveal the configuration fields below. ![Select Attendance Fee](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Fs7qQ5ZX69R3mhh3LKdwnMY%2FmAzHuVDXcyvfhU51UnQ1dM_doc.png?alt=media&token=bbdf182b-21f0-40a3-aee0-3ffa902d333f&time=1775753931268) ![Select Attendance Fee](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Fs7qQ5ZX69R3mhh3LKdwnMY%2Fp5PnUzzckUYGvA4VHT61Qe_doc.png?alt=media&token=ce7380b6-8829-487f-914e-242b08e55701&time=1775754128864)   ### **2. Set Your Payment Amount** In the ***Payment Amt $*** field, enter the amount you want to charge per day attended. A summary will appear below the field confirming how much the parent will be charged per day, and how much you will receive after the processing fee. ![Select Attendance Fee](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Fs7qQ5ZX69R3mhh3LKdwnMY%2Fp5PnUzzckUYGvA4VHT61Qe_doc.png?alt=media&token=ce7380b6-8829-487f-914e-242b08e55701&time=1775754311626) > 💡**Tip:** Factor the processing fee into your rate if you want your net payout to match a specific target amount.   ### **3. Set the Number of Days to Pre-pay (Optional)** In the ***# of Days to Pre-pay*** field, enter the number of days you'd like to collect payment for upfront at checkout. If you prefer to charge after attendance is recorded, leave this set to **0**. The summary below the field will show the total amount charged at checkout and your net amount after fees. ![Set Attendance Count](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Fs7qQ5ZX69R3mhh3LKdwnMY%2F4RNbaqU8rh94HhSZCGgWyW_doc.png?alt=media&token=f229aba1-ea36-48d2-872f-bf83c60c4fe4&time=1775754311628)   ### **4. Choose Your Billing Frequency** Use the **“*****How do you want to charge for attendance?”*** dropdown to select how often parents are charged. You have two options: - **Every Day** — the parent is charged each day their student attends - **Every Week** — attendance is totaled for the week and the parent is charged once weekly ![Choose Attendance Type](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Fs7qQ5ZX69R3mhh3LKdwnMY%2F8y7kYiQm5hPDA3dRCrVPDM_doc.png?alt=media&token=5e3645b9-2e3e-4893-a089-99ec84d63187&time=1775754311629) > 💡**Tip:** Weekly billing tends to feel less disruptive for parents since they see fewer individual charges on their account.   ### **5. Save Attendance Settings** Click **"Save"** to save the attendance settings you configured. ![Save Attendance Settings](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Fs7qQ5ZX69R3mhh3LKdwnMY%2Fu1W9dFVtusHTmkLRQmqXS8_doc.png?alt=media&token=ae0f5a1c-0c5e-4f41-8cea-0e5dd8ee83b0&time=1775754311631)   ### **6. Confirm Settings Save** Click **"Save"** again to confirm and apply the changes. ![Confirm Settings Save](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Fs7qQ5ZX69R3mhh3LKdwnMY%2F8n6jEJjVZbmePZCEHCr2zf_doc.png?alt=media&token=0ec090cb-7a17-4e1d-86cd-ae72f2edc4d3&time=1775754311632)   ### **6. Charging Attendance Fees from the Attendance Tab** Once attendance has been recorded for an activity, you can charge parents directly from the **“Attendance”** tab.  ![Open Attendance Section](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Fs7qQ5ZX69R3mhh3LKdwnMY%2F6SBh6RZSQZeAdkvu1gJCmB_doc.png?alt=media&token=b602d89e-a5f8-4518-9856-d1a5491fece2&time=1775754311633)   Check the box next to each date you want to charge for. ![Access Attendance Options](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Fs7qQ5ZX69R3mhh3LKdwnMY%2FeTEm6AiDKY1bHEYo5o64LU_doc.png?alt=media&token=ac28500f-1493-4327-bf83-ac7c1c4e4891&time=1775754311634) Click **“Charge Attendance Fee”** at the top of the page to process the charges for the selected dates ![Select Charge Attendance Fee](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Fs7qQ5ZX69R3mhh3LKdwnMY%2F44oQEobDEthQj2GWo9fpM7_doc.png?alt=media&token=e74467c0-67a6-404c-a65e-4ec55f2af780&time=1775754311635) A preview screen will appear showing a breakdown of all pending charges, including each student's unpaid days attended, total amount, any coupon discounts applied, and the final total amount to charge. ![Review Attendance Fee Details](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Fs7qQ5ZX69R3mhh3LKdwnMY%2F7j2oNDa5M7TG7v8JrP4unG_doc.png?alt=media&token=a12e9037-3d2e-4417-94a5-8f171925f581&time=1775754311636) Review the list to make sure everything looks correct, then click **“Confirm and Charge Fees to Parents”** to process the payments. ![Confirm and Charge Fees](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2Fs7qQ5ZX69R3mhh3LKdwnMY%2F5Q3rz74tDn243YMLnU5wsz_doc.png?alt=media&token=96a5099b-0942-4f14-b0e2-7b486a9cfbe2&time=1775754311637) If anything looks off, click **“Cancel”** to go back. > 💡**Tip:** You can select multiple dates at once to batch-charge several sessions in one click. --- #### **Frequently Asked Questions** **Q: What is the processing fee and how does it affect my payout?** A processing fee is deducted from each payment collected. When you enter your per-day rate, you'll see your estimated net payout displayed directly below the Payment Amt field. **Q: Should I charge every day or every week?** It depends on your program. Daily billing gives you faster, more granular payment collection. Weekly billing consolidates charges into a single weekly transaction, which many families prefer. **Q: Can I use a pre-pay amount and a billing frequency at the same time?** Yes. You can collect a pre-pay amount at checkout and still charge for ongoing attendance on a daily or weekly basis. **Q: Can I turn attendance-based billing off after enabling it?** No. Once attendance-based billing is enabled on an activity, it cannot be turned off. This is to maintain data integrity and prevent modifications to an activity that already has payments associated with it. **Q: What happens if a student doesn't attend on a given day or week?** Parents are only charged for days their student is marked as attended. If no attendance is recorded, no charge is applied for that period.   💡If you experience any issues or have further questions about **“How to use Attendance Based Billing”**, don't hesitate to get in touch with our support team at [support@afterschoolhq.com](mailto:support@afterschoolhq.com). - [Welcome to AfterSchool HQ!](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#main-content) - [Getting Started](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#getting-started) - [Parents & Registrants](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#main-content) - [Your Account](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#your-account) - [Registration](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#registration) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#check-in-check-out) - [Billing & Payments](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#billing-payments) - [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#main-content) - [Account & Settings](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#account-settings) - [Creating & Managing Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#creating-managing-activities) - [Activity Billing & Pricing](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#activity-billing-pricing) - [Sharing & Promoting Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#sharing-promoting-activities) - [Registration & Enrollment](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#registration-enrollment) - [Student Roster & Communication](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#student-roster-communication) - [Attendance](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#attendance) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#check-in-check-out) - [Forms & Surveys](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#forms-surveys) - [Payments & Accounting](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#payments-accounting) - [Staff & Volunteers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#staff-volunteers) - [Reports & Data](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#reports-data) - [Integrations](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#integrations) - [Referral Partners](https://support.afterschoolhq.com/knowledge/referral-partners?hsLang=en) - [FAQs](https://support.afterschoolhq.com/knowledge/faqs?hsLang=en) - [Contact Us](https://support.afterschoolhq.com/knowledge/contact-us?hsLang=en) [![Chill listening crop-3](https://support.afterschoolhq.com/hs-fs/hubfs/ahq-flight-logo@0-75x-3.png?width=21&height=24&name=ahq-flight-logo@0-75x-3.png "Chill listening crop-3")](https://go.afterschoolhq.com/?hsLang=en) AfterSchool HQ Help Center Copyright © 2026, AfterSchool HQ