--- title: How to Use Coupons for Subscriptions description: You can now apply coupons to subscription-based activities in AfterSchool HQ, giving you more flexibility when offering discounts to families. --- [Skip to content](https://support.afterschoolhq.com/knowledge/how-to-use-coupons-for-subscriptions#main-content) English Show submenu for translations ![ASHQ Logo Vert Flat.png\]](https://support.afterschoolhq.com/hs-fs/hubfs/ASHQ%20Logo%20Vert%20Flat.png?height=40&name=ASHQ%20Logo%20Vert%20Flat.png) Open main navigation Close main navigation - English Show submenu for translations - [Go to afterschoolhq.com](https://go.afterschoolhq.com/) [Go to afterschoolhq.com](https://go.afterschoolhq.com/?hsLang=en) Hi! How can we help you? - There are no suggestions because the search field is empty. 1. [AHQ Help Center](https://support.afterschoolhq.com/knowledge?hsLang=en) 2. [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en) 3. [Activity Billing & Pricing](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#activity-billing-pricing) # How to Use Coupons for Subscriptions ## You can now apply coupons to subscription-based activities in AfterSchool HQ, giving you more flexibility when offering discounts to families. With this update, you’re in control of whether a coupon applies to: - ✅ Registration fees - ✅ Recurring subscription payments - ✅ Or both This ensures discounts behave exactly how you expect—both in checkout and in ongoing billing. --- #### **How to Create or Edit a Coupon in AfterSchool HQ 🧾** To get started, head to your **Accounting** settings. ### **Create a New Coupon** 1. Click **Accounting** in the left-hand sidebar 2. Select the **Coupons** tab 3. Click the green **Add Coupon** button in the top-right corner ### **Edit an Existing Coupon** - Locate the coupon by name - Click the green **Edit** button next to the coupon ![](https://support.afterschoolhq.com/hs-fs/hubfs/undefined-Feb-02-2026-05-17-42-6561-PM.png?width=2048&height=993&name=undefined-Feb-02-2026-05-17-42-6561-PM.png) --- #### **Apply to Subscriptions Toggle Explained 🔄** On the **Add Coupon** screen, you’ll see a toggle labeled **Apply to Subscriptions**. This setting determines whether your coupon can be used with subscription-based activities. ![](https://support.afterschoolhq.com/hs-fs/hubfs/undefined-Feb-02-2026-05-17-41-5287-PM.png?width=896&height=180&name=undefined-Feb-02-2026-05-17-41-5287-PM.png) ### **Apply to Subscriptions: OFF (Default) 🚫** When this toggle is OFF, the coupon behaves exactly as it always has. - You can apply it to activities with **registration fees** - No subscription-related options appear - The discount applies **only to the registration fee** - **Subscription-only activities** are not available for selection --- ### **Apply to Subscriptions: ON ✅** When you turn this toggle ON: - The coupon can be used for **subscription-based activities** - An additional option appears to control how registration fees are handled ![](https://support.afterschoolhq.com/hs-fs/hubfs/undefined-Feb-02-2026-05-17-44-6650-PM.png?width=898&height=230&name=undefined-Feb-02-2026-05-17-44-6650-PM.png) --- #### **Exclude Discount on Registration Fee 🧮** This option appears **only** when **Apply to Subscriptions** is ON. ### **Exclude Discount on Registration Fee: NO (Default)** When set to **No**, the discount applies to: - The **initial registration fee** (if applicable) - **All recurring subscription payments** ### **Exclude Discount on Registration Fee: YES** When set to **Yes**, the discount applies **only** to recurring subscription payments. - For **subscription activities**, the registration fee remains full price - For **registration-only activities**, the registration fee will still be discounted ![](https://support.afterschoolhq.com/hs-fs/hubfs/undefined-Feb-02-2026-05-17-41-7962-PM.png?width=892&height=228&name=undefined-Feb-02-2026-05-17-41-7962-PM.png) --- #### **How to Select Activities for a Coupon 📋** The activities you can select depend on whether **Apply to Subscriptions** is turned ON or OFF. ![](https://support.afterschoolhq.com/hs-fs/hubfs/undefined-Feb-02-2026-05-17-43-1997-PM.png?width=934&height=1106&name=undefined-Feb-02-2026-05-17-43-1997-PM.png) ### **When Apply to Subscriptions is OFF 🚫** You can select: - Activities with **registration fees** - Activities that include both **registration fees and subscriptions** In this case: - The discount applies **only to the registration fee** - **Subscription-only activities** are not available --- ### **When Apply to Subscriptions is ON ✅** You can select: - Activities with **registration fees** - Activities with **subscriptions** You can also: - Search for eligible activities - Select any activity that supports registration fees or subscriptions 🚫 Activities with **no registration fee and no subscription** (such as Attendance Based Billing activities or payment plans) cannot be selected. --- #### **Saving a Coupon ✅** To save a coupon, you must select **at least one activity**. - The **Save** button stays disabled until an activity is selected - Hovering over the disabled Save button (or tapping it on mobile) shows: “Please select at least one activity.**”** **![](https://support.afterschoolhq.com/hs-fs/hubfs/undefined-Feb-02-2026-05-17-44-0008-PM.png?width=2048&height=1441&name=undefined-Feb-02-2026-05-17-44-0008-PM.png)** ### **Saving with Apply to Subscriptions OFF** If **Apply to Subscriptions** is OFF when you save: - The system automatically: - Turns **Apply discount to registration fee** OFF - Removes any previously selected **subscription activities** --- #### **Turning Off “Apply to Subscriptions” for an Existing Coupon 🔄** If you turn **Apply to Subscriptions** OFF on a coupon that already includes subscription activities: - All subscription activities are automatically unselected - You’ll see a toast message: **“The selected subscription activities will be removed once you save this coupon.”** After saving, the coupon will no longer apply to subscription-based activities. --- #### **Coupon Restrictions After First Use 🔒** Once a coupon has been used **at least once**, certain fields and actions become locked to protect existing payments. If you want to prevent the coupon from being used again, you can update the **Number of Uses** to **0**, which will stop any future use while preserving existing payments. ![](https://support.afterschoolhq.com/hs-fs/hubfs/undefined-Feb-02-2026-05-17-43-5729-PM.png?width=1142&height=1126&name=undefined-Feb-02-2026-05-17-43-5729-PM.png) ### **Locked Fields (Add Coupon Screen)** You can no longer edit: - Coupon name - Coupon code - Expiry date - Discount amount - Apply to Subscriptions toggle These fields appear disabled, with tooltips explaining why changes aren’t allowed. ### **Disabled Actions (Coupon List Screen)** On the coupon list: - **Delete** and **Disable** buttons are grayed out - The coupon **cannot be deleted or disabled** --- #### **How Coupons Work During Checkout 🛒** ### **General Coupon Validation** When a family enters a coupon, AfterSchool HQ checks that: - The coupon exists - It is active - It is valid and not expired ![](https://support.afterschoolhq.com/hs-fs/hubfs/undefined-Feb-02-2026-05-17-42-0320-PM.png?width=2048&height=1219&name=undefined-Feb-02-2026-05-17-42-0320-PM.png) --- ### **Checkout Behavior: Apply to Subscriptions OFF** The coupon: - Applies only to: - Activities with registration fees - Activities you explicitly selected - Does **not** apply to: - Subscription-only activities - Attendance Based Billing activities --- ### **Checkout Behavior: Apply to Subscriptions ON** The coupon: - Can apply to: - Activities with registration fees - Activities with subscriptions - Applies **only** to activities you selected - Does **not** apply to: - Activities with neither registration fees nor subscriptions (such as Attendance Based Billing activities) --- #### **Registration Fee Discount Rules 💡** - If **Exclude Discount on Registration Fee** is ON → the registration fee stays full price - **If it is OFF →** the discount applies to both the registration fee and the subscription **(unless the activity is registration-only; in that case, the discount applies to the registration fee only).** --- #### **Subscription Payments & Stripe Integration 💳** After checkout: - The coupon is attached to the subscription in Stripe - All future subscription payments automatically include the discount Additional notes: - If a coupon is removed and re-applied during registration, validation runs again - If a subscription is canceled due to a student withdrawal (not canceled directly in Stripe) and later restarted, the system verifies that the coupon is still valid before applying it. --- #### **ACH Payments with Coupons 🏦** If a subscription activity is linked to an active coupon: - **ACH payments remain available** at checkout --- #### **Accounting & Reporting for Subscription Coupons 📊** In **Accounting \> Subscriptions & Plans**: - A tooltip appears next to the **Payment number** - The tooltip displays the coupon discount applied - This matches the behavior already available in the **Payments** tab --- #### **Need Help? 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