--- title: How to Use the AfterSchool HQ Attendance App description: Learn how to use the AfterSchool HQ Attendance App to find participants, access their activities, and quickly check them in or out. --- [Skip to content](https://support.afterschoolhq.com/knowledge/how-to-use-the-afterschool-hq-attendance-app#main-content) English Show submenu for translations ![ASHQ Logo Vert Flat.png\]](https://support.afterschoolhq.com/hs-fs/hubfs/ASHQ%20Logo%20Vert%20Flat.png?height=40&name=ASHQ%20Logo%20Vert%20Flat.png) Open main navigation Close main navigation - English Show submenu for translations - [Go to afterschoolhq.com](https://go.afterschoolhq.com/) [Go to afterschoolhq.com](https://go.afterschoolhq.com/?hsLang=en) Hi! How can we help you? - There are no suggestions because the search field is empty. 1. [AHQ Help Center](https://support.afterschoolhq.com/knowledge?hsLang=en) 2. [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en) 3. [Check In & Check Out](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#check-in-check-out) # How to Use the AfterSchool HQ Attendance App ## Learn how to use the AfterSchool HQ Attendance App to find participants, access their activities, and quickly check them in or out. The **AfterSchool HQ *Attendance App*** gives staff a quick and convenient way to manage participant attendance. Staff can sign in to their provider account, locate a participant, view their available activities, and record check-in or check-out times directly from the app. 00:05: This article explains how to navigate and interact with content in the Clickup-attachments 00:09: application. 00:11: You will learn how to access links and complete required actions to progress through 00:15: the workflow. 00:06: This guide will show you how to use the AfterSchool HQ Attendance App to access 00:10: activities and quickly check students in and out. 00:14: Start by tapping Sign In to access your AfterSchool HQ account. 00:19: Enter your AfterSchool HQ email address and password, then tap Log In to continue. 00:25: Once you're logged in, you'll be taken to the Attendance App where you can begin 00:29: managing attendance 00:31: Select the account 00:32: you'd like to use to manage attendance 00:35: Next, choose how you'd like to track attendance. You can select by activity or a 00:40: participant. 00:41: For this example, we'll choose Select Per Participant. 00:45: If you choose to scan a QR code, make sure you allow the Attendance App to access 00:49: your device's camera. 00:52: If you're unable to scan the QR code, you can also enter the barcode manually 00:56: instead. 00:58: When entering a code manually, enter the code associated with the student to 01:02: continue. 01:04: To use your camera 01:05: instead, return to the scanner and point your device at the QR code 01:10: Scan the provider's QR code to access the activities available for attendance 01:16: Select the activity you need, or use the search option to quickly find it. 01:21: You'll see the available Check In and Check Out options for activities that have attendance 01:25: enabled 01:27: Tap Check In or Check Out for the appropriate activity. The attendance time will be 01:31: recorded based on the option you select. 01:35: You've now learned how to use the AfterSchool HQ Attendance App to access 01:39: activities and check students in and out. 01:41: Thanks for watching!   ### **❗Before You Begin** Make sure you have access to your AfterSchool HQ provider account and that the activities you’ll be managing are configured for ***Check-In and Check-Out attendance***. > 💡 **Tip:** If an activity does not have Check-In and Check-Out enabled, those attendance options may not be available in the app.   ### **1. Sign In to AfterSchool HQ** Open the AfterSchool HQ Attendance App and tap **“Sign In”** to access your account. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FpprcczfzKuvokKSosDTURe%2Fice5UWoCp3eJNV9W1SAtai_doc.png?alt=media&token=ad7d9be1-d363-431b-bb46-8b492626ba0f&time=1788463087360)   ### **2. Enter Your Login Information** Enter your AfterSchool HQ email address and password, then tap **“Log In”** to continue. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FpprcczfzKuvokKSosDTURe%2Fd98YQ8ggoKhuTKgMbTnbph_doc.png?alt=media&token=7e40b38f-f191-45cb-b766-95d3d3125ee1&time=1788463087362) > 💡 **Tip:** Use the same login credentials you normally use to access your AfterSchool HQ provider account.   ### **4. Select Your Account** Once you’re logged in, you’ll be taken to the Attendance App where you can begin managing attendance. Next, select the account you’d like to use to manage attendance. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FpprcczfzKuvokKSosDTURe%2F18LPTYDXi2SyfAGLrX9diT_doc.png?alt=media&token=87fa85da-8247-46de-ade4-be169602621e&time=1788463087365) > 💡 **Tip:** If you don't see the activities you're expecting later in the process, confirm that you selected the correct account.   ### **5. Choose How to Track Attendance** Choose how you'd like to manage attendance. You can select attendance ***per activity*** or ***per participant***, depending on the workflow you need.  ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FpprcczfzKuvokKSosDTURe%2Fc8RURJxaTtmyuRTxKovPAh_doc.png?alt=media&token=ec73fd7c-c373-46e4-98a1-d87f951f4707&time=1788463087367)   ### **6. Select Per Participant** For this guide, we'll use **“Select Per Participant”**. This option is helpful when you are checking a specific participant in or out rather than managing an entire activity roster. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FpprcczfzKuvokKSosDTURe%2F4YtGmRQxTgqXRApuMX1Pgf_doc.png?alt=media&token=f42ff648-13de-4290-acfb-4615e764bfac&time=1788463087368)   ### **7. Allow Camera Access** If you want to scan a participant's QR code, allow the AfterSchool HQ Attendance App to access your device's camera when prompted. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FpprcczfzKuvokKSosDTURe%2F6WjZ6zyc2Cby3Ff4SnjTJ1_doc.png?alt=media&token=ac39c01f-ce44-464a-a2d4-4e5292a39260&time=1788463087370) > 💡 **Tip:** Camera access is only needed when using the QR code scanner. If you prefer, you can enter the participant's Student ID manually instead.   ### **8. Enter a Student ID Manually** If you’re unable to scan the participant's QR code, you can enter their ***Student ID*** manually. This provides another way to locate the participant without using your device's camera. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FpprcczfzKuvokKSosDTURe%2F8znxdoUAbeabNHKdn65B6z_doc.png?alt=media&token=da922e20-1c7e-4ced-a274-c163fa3c924b&time=1788463087372)   ### **9. Enter the Student ID** Enter the ***Student ID*** associated with the participant to locate their attendance information. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FpprcczfzKuvokKSosDTURe%2F7Y9LXjSknEdv2uYdpXap5H_doc.png?alt=media&token=b125da73-d938-4d2e-bc1d-dcd3c3e03406&time=1788463087374) > 💡 **Tip:** Double-check the Student ID before continuing to make sure you're accessing the correct participant.   ### **10. Scan a QR Code** If you prefer to use the scanner, return to the camera option and position the participant's QR code within the scanner. The app will read the QR code and locate the associated participant. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FpprcczfzKuvokKSosDTURe%2F6FWCw25ZPBRxtgLjZR8QZu_doc.png?alt=media&token=10a6774f-20c2-4011-94ba-d271b2560b4b&time=1788463087375)   ### **11. Scan the QR Code** Point your device's camera at the QR code and allow the app to scan it. Once recognized, the participant's available activities will appear. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FpprcczfzKuvokKSosDTURe%2Ft1x9sRuEQoZXXTMnzz9ZjX_doc.png?alt=media&token=55bf5638-1a52-4962-bca7-2f5d41425866&time=1788463087377) > 💡 **Tip:** If the QR code isn't scanning, make sure the entire code is visible on the screen and that your camera has permission to access it. You can always use the Student ID option instead.   ### **12. Select or Search for an Activity** After locating the participant, select the activity where you need to record attendance. If the participant is associated with multiple activities, use the **“Search”** option to quickly locate the correct one. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FpprcczfzKuvokKSosDTURe%2FwsJJXKY9X5P8JtZXPW16Hd_doc.png?alt=media&token=15c94eb9-64ce-439c-81b7-5707b4c4a22d&time=1788463087378) > 💡**Tip:** Always confirm that you're selecting the correct activity before recording attendance, especially when a participant is registered for multiple programs. An activity does ***not*** need to be published to appear in the Attendance App. If you're working with an unpublished activity, you can still select it and manage attendance as long as the participant and activity are properly configured. ### **13. Review Attendance Options** The participant's eligible activities will display the available ***Check In*** and ***Check Out*** options.  Review the activity and attendance option before continuing. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FpprcczfzKuvokKSosDTURe%2F68ysBAKzKBnADQggWTf6iX_doc.png?alt=media&token=dce99083-2f19-438d-a498-0dbeee8096b8&time=1788463087380) ### **14. Check the Participant In or Out** Tap **“Check In”** or **“Check Out”** next to the appropriate activity. After making your selection, AfterSchool HQ will record the participant's attendance time. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FpprcczfzKuvokKSosDTURe%2F4EJtXQUeGX1H95SdtPHVX5_doc.png?alt=media&token=db58307c-23b1-45a7-b0ed-b712e68991cf&time=1788463087381) > 💡 **Tip:** Select ***Check-In*** when the participant arrives and ***Check-Out*** when they leave so the attendance record accurately reflects their participation. --- #### **Frequently Asked Questions** **Q: What is the AfterSchool HQ Attendance App used for?** **A:** The Attendance App allows staff to quickly manage participant attendance, including recording check-in and check-out times. **Q: Can I manage attendance by participant or by activity?** **A:** Yes. The Attendance App provides options for managing attendance **per participant** or **per activity**. This guide demonstrates the **Per Participant** workflow. **Q: How can I find a participant?** **A:** When using the Per Participant workflow, you can locate the participant by **scanning their QR code** or **entering their Student ID manually**. **Q: Do I have to use the camera?** **A:** No. If you don't want to use the camera or are unable to scan the QR code, you can enter the participant's Student ID manually. **Q: Why is the app asking for camera permission?** **A:** Camera permission allows the Attendance App to scan QR codes. If you plan to use QR codes to locate participants, you'll need to allow camera access. **Q: What if a participant is registered for multiple activities?** **A:** After locating the participant, you'll be able to review their available activities. Select or search for the appropriate activity before recording attendance. **Q: Why don't I see Check In or Check Out for an activity?** **A:** The activity must be configured to use the applicable attendance workflow. If the expected attendance options aren't available, review the activity's attendance settings in AfterSchool HQ. **Q: Does the app record the check-in or check-out time?** **A:** Yes. When you select **Check In** or **Check Out**, the attendance record reflects the corresponding attendance time. **Q: What if the QR code doesn't scan?** **A:** Make sure the QR code is fully visible to your camera and that you've granted the app permission to use the camera. If you're still unable to scan it, use the option to manually enter the participant's **Student ID** instead.   💡If you experience any issues or have further questions with **“How to Use the AfterSchool HQ Attendance App”**, don't hesitate to get in touch with our support team at [**support@afterschoolhq.com**](mailto:support@afterschoolhq.com)***.*** - [Welcome to AfterSchool HQ!](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#main-content) - [Getting Started](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#getting-started) - [Parents & Registrants](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#main-content) - [Your Account](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#your-account) - [Registration](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#registration) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#check-in-check-out) - [Billing & Payments](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#billing-payments) - [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#main-content) - [Account & Settings](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#account-settings) - [Creating & Managing Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#creating-managing-activities) - [Activity Billing & Pricing](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#activity-billing-pricing) - [Sharing & Promoting Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#sharing-promoting-activities) - [Registration & Enrollment](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#registration-enrollment) - [Student Roster & Communication](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#student-roster-communication) - [Attendance](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#attendance) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#check-in-check-out) - [Forms & Surveys](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#forms-surveys) - [Payments & Accounting](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#payments-accounting) - [Staff & Volunteers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#staff-volunteers) - [Reports & Data](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#reports-data) - [Integrations](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#integrations) - [Referral Partners](https://support.afterschoolhq.com/knowledge/referral-partners?hsLang=en) - [FAQs](https://support.afterschoolhq.com/knowledge/faqs?hsLang=en) - [Contact Us](https://support.afterschoolhq.com/knowledge/contact-us?hsLang=en) [![Chill listening crop-3](https://support.afterschoolhq.com/hs-fs/hubfs/ahq-flight-logo@0-75x-3.png?width=21&height=24&name=ahq-flight-logo@0-75x-3.png "Chill listening crop-3")](https://go.afterschoolhq.com/?hsLang=en) AfterSchool HQ Help Center Copyright © 2026, AfterSchool HQ