How to Use the “Checked Out By” Field in Attendance

In this guide, we’ll walk you step-by-step through how to use the Checked Out By field when checking students out. This helps you clearly track who picked up each student, whether it was a parent, an authorized person, or a staff member.

Step-by-Step: How to Use the “Checked Out By” Field

1. Log in to your AfterSchool HQ account.

2. Click Manage Check In/Check out shortcut from the Homepage.
   
   

 3. Select the activity you are taking attendance for.

4. Check students in. 

5. Add check out time then find the Checked Out By field.

You will see the following options:

• Parent / Guardian / Participant
  (Automatically pulled from the student’s household)

• Authorized Personnel
  (Automatically pulled from the student’s authorized pickup list)

• Staff
  (Manually selectable if staff is doing sign out)
  

6. Click the dropdown under Checked Out By and select the correct person or choose Staff if no parent or authorized person is present.

✅ Best Practice

Keep parent and authorized person information up to date on student profiles so the correct names appear during check-out.

💡 Need Help?
If you have any questions or experience any technical difficulties with using the Checked Out By feature, don't hesitate to get in touch with our support team at support@afterschoolhq.com.