--- title: How to View Attendance Records and Check-In/Out Signatures description: Learn how to filter attendance records, customize report columns, review student check-in and check-out details and signatures, and print or download attendance reports. --- [Skip to content](https://support.afterschoolhq.com/knowledge/how-to-view-attendance-records-and-check-in/out-signatures#main-content) English Show submenu for translations ![ASHQ Logo Vert Flat.png\]](https://support.afterschoolhq.com/hs-fs/hubfs/ASHQ%20Logo%20Vert%20Flat.png?height=40&name=ASHQ%20Logo%20Vert%20Flat.png) Open main navigation Close main navigation - English Show submenu for translations - [Go to afterschoolhq.com](https://go.afterschoolhq.com/) [Go to afterschoolhq.com](https://go.afterschoolhq.com/?hsLang=en) Hi! How can we help you? - There are no suggestions because the search field is empty. 1. [AHQ Help Center](https://support.afterschoolhq.com/knowledge?hsLang=en) 2. [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en) 3. [Reports & Data](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#reports-data) # How to View Attendance Records and Check-In/Out Signatures ## Learn how to filter attendance records, customize report columns, review student check-in and check-out details and signatures, and print or download attendance reports. The ***Attendance Detail Report*** in **AfterSchool HQ** provides a convenient way to review, organize, and export your organization's attendance information. With the updated reporting experience, you can filter records by activity and attendance details, customize which columns appear, organize information by student or date, and review signatures captured during check-in and check-out. 00:00: This article guides you through generating a detailed attendance report in 00:03: AfterSchool HQ. 00:05: You will learn how to apply filters and customize report views to analyze 00:09: extracurricular activity attendance effectively. 00:01: In this tutorial, you'll learn how to use the Attendance Detail Report in AfterSchool 00:04: HQ to review attendance records, apply 00:07: filters, customize your report, and view check-in and check-out signatures. 00:13: Start by navigating to Extracurricular Activities to access your organization's 00:17: attendance reporting tools. 00:20: Select Attendance 00:21: Detail Report to view detailed attendance records across your organization's 00:25: activities. 00:27: Use the available filters to narrow your results and focus on the attendance 00:31: information 00:32: you need, such as specific activities, attendance statuses, or check-in and check-out details. 00:36: out details. 00:39: Once you've selected your preferred filters, click Apply to update the report and 00:43: display the matching attendance records. 00:46: Your Attendance Detail Report will now display the records matching your selected 00:50: filters, 00:50: giving you a clear overview of the attendance information you want to review. 00:56: Use the Columns option to choose which information appears in your report. 00:59: You can also group records by student or date and adjust their order to make the 01:04: information easier to review. 01:07: Select a student's name to review their attendance summary, including attendance 01:11: dates and a breakdown of present and absent records. 01:15: Select an attendance status to review the individual record. Here, you can see the 01:20: student's check-in and check-out times, who completed 01:22: each action, and any signatures captured through the kiosk. 01:26: Each signature appears alongside its corresponding attendance time. 01:31: Once your report is configured, use the available options to print a clean copy or 01:36: download a spreadsheet with the attendance information 01:38: currently displayed, including your selected filters and columns. 01:43: This article explains how to generate and customize the Attendance Detail Report 01:47: within AfterSchool HQ, including filtering options and viewing participant attendance 01:52: details. 01:53: For more information, see related articles on attendance management and reporting.     ### **1. Open Extracurricular Activities** Navigate to **“Activity Center \> Extracurricular Activities”** to access your organization's activities and attendance reporting tools. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FuHCjiDr5QHUYYVz5C3ZfLW%2F6N5vYyh9ZgKL8H4MqpvkrL_doc.png?alt=media&token=111116e4-24b6-45f8-b51b-897f1d0c87c9&time=1792688995196)   ### **2. Access the Attendance Detail Report** Select **“Attendance Detail Report”** to open the reporting page. This report allows you to review detailed attendance records across your organization's activities. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FuHCjiDr5QHUYYVz5C3ZfLW%2F8SrwDXTNevKaHEV8pbBBAA_doc.png?alt=media&token=3242f0ea-1fc3-4588-b3bf-517e7bcde0ad&time=1792688995198)   ### **3. Select Your Attendance Filters** Use the available filters to narrow your results and focus on the attendance information you need. **Depending on your reporting needs, you can filter by:** - **Attendance Date:** The date associated with the attendance record. - **Activities:** Choose the specific activities you want to include. - **Attendance Status:** Focus on records with the applicable attendance status. - **Check-In Information:** Narrow results using available check-in criteria. - **Check-Out Information:** Narrow results using available check-out criteria. - **Signatures:** Use the available signature-related filters to locate relevant attendance records. You can combine multiple filters to create a more specific report. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FuHCjiDr5QHUYYVz5C3ZfLW%2FfHSbRcZQs6ezcjkmQKTGTp_doc.png?alt=media&token=8f133821-2432-47ea-b11a-f779e4dbede3&time=1792688995206) > 💡 **Tip:** If you're looking for student pickup documentation, use the relevant check-out and signature filters to narrow your results.   ### **4. Apply Your Selected Filters** Once you've selected your preferred criteria, click **“Apply”**. The report will update to display attendance records matching your selected filters. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FuHCjiDr5QHUYYVz5C3ZfLW%2Fsszh6Vw39DFDeeasWrRbFm_doc.png?alt=media&token=837718d8-f3f6-416d-b73a-954b092d1866&time=1792688995208)   ### **5. Review Your Filtered Attendance Report** After applying your filters, review the results displayed in the Attendance Detail Report. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FuHCjiDr5QHUYYVz5C3ZfLW%2FenMGe53TPXfBJz1TB74c75_doc.png?alt=media&token=0c5f0c8b-bd5a-4da2-af7d-7bc18ced5fd9&time=1792688995210) > 💡 **Tip:** If the results don't include the information you're looking for, review your selected filters and adjust them as needed.   ### **6. Choose Which Columns to Display** Use the **“Columns”** option to customize the information shown in your report. You can choose which available columns to include, helping you focus on the details most relevant to your reporting needs.  ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FuHCjiDr5QHUYYVz5C3ZfLW%2FcTzH6LfM7maerVZvCefEVk_doc.png?alt=media&token=14d42a77-e270-447c-8355-44af0dbc8656&time=1792688995212)   ### **7. Organize and Sort Attendance Records** Use the available **“Group By”** and sorting options to organize your report. You can arrange records by student or date and adjust the order in which attendance information appears. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FuHCjiDr5QHUYYVz5C3ZfLW%2FcTzH6LfM7maerVZvCefEVk_doc.png?alt=media&token=14d42a77-e270-447c-8355-44af0dbc8656&time=1792688995212) > 💡 **Tip:** Grouping records by student can be especially helpful when preparing documentation for a particular participant. Organizing by date can make it easier to review attendance across a specific timeframe.   ### **8. View Detailed Attendance Records and Signatures** Review the details of any individual's attendance record. **Depending on the information recorded, you can review:** - **Attendance Date:** The date associated with the attendance record. - **Attendance Status:** Whether the student was marked Present or Absent. - **Check-In Time:** When the student was checked in. - **Checked In By:** The individual who completed the check-in. - **Check-In Signature:** Any signature captured during check-in. - **Check-Out Time:** When the student was checked out. - **Checked Out By:** The individual who completed the check-out. - **Check-Out Signature:** Any signature captured during check-out. When signatures were captured through the kiosk, they appear alongside their corresponding check-in or check-out times. This makes it easier to verify attendance details and review who completed each action. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FuHCjiDr5QHUYYVz5C3ZfLW%2Fcerudph8DjjrVti6FXQTBJ_doc.png?alt=media&token=b271e7ab-20ef-4c16-8656-5de8791e9280&time=1792688995215) > ⚠️ **Important:** The updated Attendance Detail Report supports both check-in and check-out signatures. Previously captured kiosk signatures can also be displayed in historical attendance records when that signature information is available. > 💡 **Tip:** If your organization needs documentation showing when a student was picked up and the signature associated with that check-out, review the student's individual attendance details before printing the report.   ### **10. Export Your Report** Once you've applied your filters and customized the report layout, use the available options to print or download your attendance information. ### **🖨️ Print Your Report** Use the print option to generate a clean, print-friendly version of your report. **This can be useful for:** - Maintaining attendance documentation. - Reviewing student check-in and check-out records. - Preparing reports for internal recordkeeping. - Providing attendance information to authorized personnel. ### **⬇️ Download Your Report** Use the download option to export a spreadsheet containing the attendance information currently displayed in your report. The spreadsheet reflects your selected filters and columns, allowing you to work with the information you've chosen to include. ![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FuHCjiDr5QHUYYVz5C3ZfLW%2F8F4k9SFu2YNvWRQJ3qoNUA_doc.png?alt=media&token=676eae84-c5d6-490e-8036-06172600d5e8&time=1792688995217) > 💡 **Tip:** Before printing or downloading, review your filters, selected columns, and sorting preferences to make sure the report contains the information you need.   --- #### **Frequently Asked Questions** **Q: What is the Attendance Detail Report used for?** **A:** The **“**Attendance Detail Report allows organizations to review detailed student attendance information, including attendance statuses, check-in and check-out times, and available kiosk signatures. **Q: Where can I find the Attendance Detail Report?** **A:** Navigate to Activity Center \> Extracurricular Activities and select Attendance Detail Report. **Q: Can I filter the report by activity?** **A:** Yes. Use the **“**Activities filter to select the activities you want to include in your report. **Q: Can I apply multiple filters at the same time?** **A:** Yes. You can combine available filters to narrow your report to the attendance records that meet your selected criteria. **Q: Can I see who checked a student in or out?** **A:** Yes. Individual attendance records can display the person who completed the check-in or check-out, along with the corresponding attendance time. **Q: Can I view signatures collected during check-in and check-out?** **A:** Yes. The updated Attendance Detail Report displays available signatures captured through the kiosk for both check-in and check-out. Each signature appears alongside its corresponding attendance time. **Q: Can I view signatures from attendance records created before this update?** **A:** Yes. Signatures previously captured through the kiosk can also appear in historical attendance records, provided the signature information was recorded and is available. **Q: What if a student's attendance record doesn't show a signature?** **A:** Signatures appear when signature information is available for the corresponding attendance action. If no signature was captured or stored for that record, there may not be a signature to display. **Q: Can I customize which columns appear in my report?** **A:** Yes. Use the Columns option to choose which available information you want displayed. **Q: Can I organize attendance records by student or date?** **A:** Yes. The report includes grouping and sorting options that allow you to organize records by student or date and adjust their display order. **Q: Can I review an individual student's attendance history?** **A:** Yes. Select a student's name to review their attendance summary, including attendance dates and recorded attendance statuses. You can then open individual records to review additional details. **Q: Can I print the Attendance Detail Report?** **A:** Yes. The report includes a print option that allows you to generate a clean, print-friendly copy of the displayed information. **Q: Can I download the report as a spreadsheet?** **A:** Yes. You can download a spreadsheet containing the attendance information currently displayed, based on your selected filters and columns. **Q: Will my selected filters and columns be reflected in the downloaded report?** **A:** Yes. The spreadsheet export reflects the information currently displayed in your report, including your selected filters and columns. **Q: Can I use this report to review student pickup signatures?** **A:** Yes. If a signature was captured during check-out, you can review it alongside the corresponding check-out information. This can be useful when your organization needs to verify or document student pickup records.   💡If you experience any issues or have further questions with **“How to View Attendance Records and Check-In/Out Signatures”**, don't hesitate to get in touch with our support team at [**support@afterschoolhq.com**](mailto:support@afterschoolhq.com)***.*** - [Welcome to AfterSchool HQ!](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#main-content) - [Getting Started](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#getting-started) - [Parents & Registrants](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#main-content) - [Your Account](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#your-account) - [Registration](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#registration) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#check-in-check-out) - [Billing & Payments](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#billing-payments) - [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#main-content) - [Account & Settings](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#account-settings) - [Creating & Managing Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#creating-managing-activities) - [Activity Billing & Pricing](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#activity-billing-pricing) - [Sharing & Promoting Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#sharing-promoting-activities) - [Registration & Enrollment](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#registration-enrollment) - [Student Roster & Communication](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#student-roster-communication) - [Attendance](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#attendance) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#check-in-check-out) - [Forms & Surveys](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#forms-surveys) - [Payments & Accounting](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#payments-accounting) - [Staff & Volunteers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#staff-volunteers) - [Reports & Data](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#reports-data) - [Integrations](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#integrations) - [Referral Partners](https://support.afterschoolhq.com/knowledge/referral-partners?hsLang=en) - [FAQs](https://support.afterschoolhq.com/knowledge/faqs?hsLang=en) - [Contact Us](https://support.afterschoolhq.com/knowledge/contact-us?hsLang=en) [![Chill listening crop-3](https://support.afterschoolhq.com/hs-fs/hubfs/ahq-flight-logo@0-75x-3.png?width=21&height=24&name=ahq-flight-logo@0-75x-3.png "Chill listening crop-3")](https://go.afterschoolhq.com/?hsLang=en) AfterSchool HQ Help Center Copyright © 2026, AfterSchool HQ