--- title: How to Use AiRA, Your AI Reporting Assistant description: Curious how your data can work for you? Use AIRA to quickly transform your data into clear, easy-to-understand insights. --- [Skip to content](https://support.afterschoolhq.com/knowledge/intro-to-your-ai-reporting-assistant-aira#main-content) English Show submenu for translations ![ASHQ Logo Vert Flat.png\]](https://support.afterschoolhq.com/hs-fs/hubfs/ASHQ%20Logo%20Vert%20Flat.png?height=40&name=ASHQ%20Logo%20Vert%20Flat.png) Open main navigation Close main navigation - English Show submenu for translations - [Go to afterschoolhq.com](https://go.afterschoolhq.com/) [Go to afterschoolhq.com](https://go.afterschoolhq.com/?hsLang=en) Hi! How can we help you? - There are no suggestions because the search field is empty. 1. [AHQ Help Center](https://support.afterschoolhq.com/knowledge?hsLang=en) 2. [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en) 3. [Reports & Data](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#reports-data) # How to Use AiRA, Your AI Reporting Assistant ## Learn how to use AiRA to explore your organization’s data, ask questions, and generate reports and insights using conversational AI. Curious how your data can work for you? **AiRA** makes it easier to explore and understand your organization’s data by letting you ask questions in everyday language. You can select a data source, ask questions about your data, generate charts and insights, and continue the conversation with follow-up questions to refine your results. 00:05: In this guide, you'll learn how to use the AI Reporting Assistant in AfterSchool 00:08: HQ to explore your registration and attendance data. 00:13: We'll walk through how to select a data source and ask questions to quickly find the 00:17: information you need. 00:20: Click "AI Reporting Assistant (AIRA)" to open the reporting tool in AfterSchool HQ. 00:26: Click "Select a data source" to choose the dataset 00:29: you want to analyze. 00:27: Select "Registration Data" if you want to analyze student sign-ups and enrollment 00:32: information. 00:34: Select "Attendance Data" to explore check-ins, absences, and attendance trends. 00:40: Click the "Type your message…" field to start entering your question. 00:45: Type a question like, "How many students registered this month?" to generate 00:49: registration insights. 00:52: Press enter and review AIRA's response. 00:55: You can continue asking follow-up questions to refine your results. 01:00: You've now learned how to use the AI Reporting Assistant in AfterSchool HQ. 01:05: Thanks for watching!     ### **1. What is AIRA?** Meet **AiRA *(AI Reporting Assistant)*,** your built-in tool for understanding data in AfterSchool HQ. **AiRA** allows you to ask questions in plain language and have a natural conversation about your data. It analyzes the selected data source and returns easy-to-understand reports, summaries, and visualizations—no spreadsheets required. **For Example:** - “How many students registered this month?” - “Which programs had the most absences last week?” - “Show attendance trends over the last 3 months” AiRA will analyze your selected data and return clear, easy-to-read insights, no spreadsheets required.   ### **2. Who Can Access AiRA?** Currently, AiRA is available to: - **Owner users** - **Admin users** **![Open AI Reporting Assistant](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FaFkzVbKeJ4rni8pgG5yWMW%2FjfHGME6EwKmBe1vJtvHXBm_doc.png?alt=media&token=659f4dd3-c1bd-4971-8505-15e7ae486003&time=1774382805765)**     ### **3. Ask Questions Naturally** You can ask AiRA questions just like you would ask a person. There is no limit to the number of questions you can ask. ![Ask a Registration Question](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FaFkzVbKeJ4rni8pgG5yWMW%2FeGwWL1kb7o9H2NVWoV7pa3_doc.png?alt=media&token=cce87bdf-c1ad-4860-ad8b-868adbbcb489&time=1774382805770) ![Review Results](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FaFkzVbKeJ4rni8pgG5yWMW%2FjjX4nzkpPtpkkAMaLaUDKS_doc.png?alt=media&token=af752d87-a011-4309-8624-9d5ab05dd875&time=1774382805771) > 💡 **Tip:** AiRA may take a few moments to process your data and generate responses.   ### **4. Select a Data Source First** Before asking a question, you must choose a ***data source***. This tells AiRA where to pull information from. #### **Available data sources include:** - **Attendance Data** Student check-ins, absences, and attendance trends - **Registration Data** Student enrollments, sign-ups, and capacity - **Survey Data** Responses from forms and surveys - **Custom CSV Upload** Your own uploaded data (e.g., rosters, program lists, custom metrics) ![Select a Data Source](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FaFkzVbKeJ4rni8pgG5yWMW%2Frb8BbvPrG22ZuhbkT7hgNk_doc.png?alt=media&token=f7688e46-e62e-485b-863f-d83ef01b05f4&time=1774382805766) > 💡**Tip:** AiRA will only use the selected data source for that conversation. You can switch sources at any time. Always Select the Right Data Source First.   ### **5. Using Survey Data** When using a ***survey*** as your data source: - AiRA pulls the***latest available data at the time of selection*** - It does ***not automatically refresh*** as new responses come in - To analyze newly submitted responses, simply ***reselect the survey data source*** to load the latest available data.   ### **6. Why AiRA Needs Training & How it Learns** AIRA improves over time as it learns from how you interact with it. Think of AiRA like a new team member who's great at identifying patterns and answering questions but is still learning your organization's data and reporting preferences. **AiRA improves over time by:** - Learning from the types of questions you ask. - Adapting to your organization's data structure and naming conventions. - Improving based on your feedback and follow-up questions. - Becoming more effective as it analyzes real-world data and interactions. ***![](https://storage.app.guidde.com/v0/b/guidde-production.appspot.com/o/quickguiddeScreenshots%2FqYRUAwYcU3bXLuW84uJ30yacbVS2%2FaFkzVbKeJ4rni8pgG5yWMW%2FeGwWL1kb7o9H2NVWoV7pa3_doc.png?alt=media&token=cce87bdf-c1ad-4860-ad8b-868adbbcb489&time=1774382805770)*** > 💡 **Tip:** If a response isn't quite what you expected, let **AiRA** know by rephrasing your request or providing additional context. Every interaction helps improve future responses.   ### **7. How You Can Improve Results** - ***Be specific*** Clear questions lead to better answers - ***Try different phrasing*** Reword your question if needed - ***Ask follow-up questions*** Example: “Can you show this as a pie chart?” - ***Give feedback*** Let **AIRA** know if something isn’t correct > **💡Tip:** Use specific dates instead of vague terms like ***“recent.”*** AiRA supports conversational follow-up questions. For example, after generating a report or chart. #### **You can ask:** - "Can you show this as a pie chart?" - "Can you re-run the data?" - "Break this down by grade level." - "Add totals to the top of each column." - "Group the results by school." > 💡 **Tip:** You don't need to start over each time. AiRA remembers the current conversation and can build upon previous responses.   ### **8. Troubleshooting** If AiRA’s response isn’t accurate, try the following: #### **Check Your Data Source** Make sure you selected the correct data source. **If using a CSV:** - Ensure headers are clear - Use consistent naming #### **Be Specific** - ✅ “How many new students registered in March 2025?” 🚫 “How’s registration?” - ✅ “How many male students enrolled between September 2024 and May 2025?” 🚫 “How many this school year?” **Avoid vague terms like:** - “recent” - “a lot” - “good”   ### **9. Rephrase Your Question** If AiRA doesn't return the information you're looking for, try asking the same question differently. **For example:** - Use complete words instead of abbreviations (write ***January*** instead of ***Jan***, or ***Wednesday*** instead of ***Wed***). - Add more detail or context. - Tell **AiRA** what wasn't correct and ask it to try again. **Examples:** - "That isn't what I was looking for. Show registrations by school instead." - "Can you group these results by grade level?" - "Re-run the report using attendance data." > 💡 **Tip:** Small wording changes often produce better results.   ### **10. Ask Follow-Up Questions** You can refine AiRA's responses based on what you ask. **For Example:** - “Can you show this as a pie chart?” - “Can you re-run the data with totals?” - “Can you break this down by grade level?”   --- ### **New AiRA Updates ⭐** AiRA continues to improve with new capabilities designed to make it easier to explore your data, ask follow-up questions, and get more useful insights from your reports. **⏱️ Ask About Time Spent in Programs** You can now use AiRA to understand ***how much time students spend in programs***, not just whether they were present or absent. **You can ask questions about:** - Total time spent in a program - Average time per visit - Check-in and check-out times - Who checked a student in or out **For example:** > “How many total hours did students spend in the program last month?” > “What was the average time each student spent in the program?” > “Who checked this student in?” > “What time did this student check out?” This feature is available for programs that use **Check-In/Check-Out**. --- #### **Missing Check-Outs** If some visits do not have a recorded check-out time, AiRA will distinguish between **confirmed** and **estimated** information. **AiRA will:** 1. Provide the confirmed total based on visits with recorded check-in and check-out times. 2. Tell you how many visits are missing a check-out time. 3. Provide an estimate for the missing time when possible. 4. Clearly label which information is **confirmed** and which is **estimated**. > 💡 **Tip:** When reviewing time-based attendance results, pay attention to whether AiRA identifies any estimated data. Estimated totals should not be treated as confirmed attendance time. --- #### **🔄 Query Registration and Attendance Data Together** AiRA can now analyze **Registration and Attendance data together**. This allows you to ask questions that compare who is registered with who is actually attending without switching between data sources. **For example:** > “How many students are registered for the program, and how many of them attended last week?” > > “Which students are registered but have not attended?” > > “Compare enrollment with attendance for this program.” > 💡 **Tip:** Be specific about the program, date range, and information you want to compare. Clear questions help AiRA return more useful results. --- #### **💬 Continue the Conversation** AiRA can now maintain context throughout a conversation, allowing you to ask follow-up questions without starting over. **You can:** - Ask a follow-up question. - Ask AiRA to refine a previous result. - Request a different chart or format. - Ask AiRA to explain how it reached an answer. - Agree to or modify a suggested next step. **For example:** > “Show that as a pie chart.” **Then:** > “Now break it down by grade level.” AiRA carries the context from the previous question into the next response. AiRA may also explain the **assumptions it made, how it interpreted your question, and which data source it used**. This can help you understand and correct a result if it doesn't match what you expected. --- #### **🕘 Access Your Chat History** Your previous AiRA conversations are now saved and will reload when you reopen the assistant. Instead of starting with a blank conversation, you can return to previous questions and answers. **You can:** - Scroll up to load older messages. - Click a previous chat bubble to return to an earlier question. - Reload the data table associated with a previous answer. > 💡 **Tip:** Chat history makes it easier to continue working with a report or analysis without having to ask the same questions again. --- #### **👤 Real Participant Names When Reloading Answers** When reopening previous AiRA answers, participant names will now display correctly instead of showing placeholders such as `name_1` or `name_2`. This applies to questions asked **from this release onward**. > **🗒️Note:** Answers saved before this update may still display placeholder names when reopened. --- #### **📊 Better Charts and Visualizations** AiRA now supports additional chart options to help you visualize your data. **You can create:** - Grouped bar charts - Multi-series bar charts - Multi-series line charts - Combination bar and line charts You can also **copy a chart directly to your clipboard** so you can paste it into a document, email, Slack message, or other location. > 💡 **Tip:** If you're not sure which chart type would best represent your data, ask AiRA to recommend or create a chart based on the information you're reviewing. --- #### **⚡ Faster Responses** AiRA has been rebuilt to provide faster responses. Answers that previously took approximately **30–60 seconds** can now return in approximately **10–20 seconds**, depending on the request and dataset. > 💡 **Tip:** AiRA may still take some time to process larger or more complex questions. --- #### **📖 Create Your Own Glossary** You can now create a **custom glossary of terms** for your account. This allows you to teach AiRA the terminology your organization uses. For example, if your organization refers to students as **“wizards,”** AiRA may not know what that term means automatically. You can add a glossary definition such as: > **Students = Wizards** Once saved, you can use **“wizards”** in future questions and AiRA will understand that you're referring to students. > 💡 **Tip:** Use your glossary to define organization-specific names, terminology, or abbreviations that AiRA may not understand automatically. --- #### **🔐 Security, Privacy, and Accessibility** AiRA also includes ongoing improvements to **security, privacy, and accessibility** across the platform's backend and frontend. These improvements help provide a more secure, reliable, and accessible experience when working with your data. --- #### **Frequently Asked Questions** **Q: Is there a limit to how many questions I can ask?** **A:** No. You can ask AiRA as many questions as needed while exploring your data. **Q: Can I ask follow-up questions?** **A:** Yes. AiRA supports conversational reporting, so you can continue asking questions about the same data without starting over. For example, you can ask AiRA to change a chart type, regroup the data, or provide additional details based on a previous response. **Q: Why is AiRA taking time to respond?** **A:** AiRA processes and analyzes your selected data before responding. Depending on the dataset and your question, it may take a few moments to generate a response. **Q: Can I switch data sources?** **A:** Yes. You can change the selected data source at any time to ask questions about different information. **Q: Does AiRA automatically update survey data?** **A:** No. Survey data reflects the latest available information at the time it is selected and does not automatically refresh. **Q: Can I upload my own data?** **A:** Yes. You can upload a **CSV file** to AiRA to analyze your own custom data. **Q: What should I do if AiRA gives me incorrect or unexpected results?** **A:** First, confirm that you have the correct data source selected. You can also try ***rephrasing*** your question, adding more specific ***details***, or asking a ***follow-up*** question to help AiRA better understand the information you’re looking for.   💡If you experience any issues or have further questions with **“Intro to Your AI Reporting Assistant (AiRA)”**, don't hesitate to get in touch with our support team at [***support@afterschoolhq.com.***](mailto:support@afterschoolhq.com) - [Welcome to AfterSchool HQ!](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#main-content) - [Getting Started](https://support.afterschoolhq.com/knowledge/welcome-to-afterschool-hq?hsLang=en#getting-started) - [Parents & Registrants](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#main-content) - [Your Account](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#your-account) - [Registration](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#registration) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#check-in-check-out) - [Billing & Payments](https://support.afterschoolhq.com/knowledge/parents-registrants?hsLang=en#billing-payments) - [Activity Providers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#main-content) - [Account & Settings](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#account-settings) - [Creating & Managing Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#creating-managing-activities) - [Activity Billing & Pricing](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#activity-billing-pricing) - [Sharing & Promoting Activities](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#sharing-promoting-activities) - [Registration & Enrollment](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#registration-enrollment) - [Student Roster & Communication](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#student-roster-communication) - [Attendance](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#attendance) - [Check In & Check Out](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#check-in-check-out) - [Forms & Surveys](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#forms-surveys) - [Payments & Accounting](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#payments-accounting) - [Staff & Volunteers](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#staff-volunteers) - [Reports & Data](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#reports-data) - [Integrations](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#integrations) - [Referral Partners](https://support.afterschoolhq.com/knowledge/referral-partners?hsLang=en) - [FAQs](https://support.afterschoolhq.com/knowledge/faqs?hsLang=en) - [Contact Us](https://support.afterschoolhq.com/knowledge/contact-us?hsLang=en) [![Chill listening crop-3](https://support.afterschoolhq.com/hs-fs/hubfs/ahq-flight-logo@0-75x-3.png?width=21&height=24&name=ahq-flight-logo@0-75x-3.png "Chill listening crop-3")](https://go.afterschoolhq.com/?hsLang=en) AfterSchool HQ Help Center Copyright © 2026, AfterSchool HQ