Check In/Out
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      1. AHQ Help Center
      2. Activity Providers
      3. Check In/Out

      Enabling Check In & Check Out for Activities

      Welcome to the future of attendance management! In this support article, we will go over how to enable Check In and Check Out for activities and where to find the QR code to take advantage of this feature for efficient attendance taking of students.

      Enabling Check In/Out for an Activity

      Please note that this feature is only available to certain subscription plans. To learn if you are eligible for Check In & Check Out, contact us at support@afterschoolhq.com

      Check In/Out is set up on a per-activity basis. If you want to enable Check In/Out on all activities, you will need to turn this setting on for each activity.

       

      This guide will walk you through enabling Check In & Check Out for Activities in Afterschoolhq

      Go to afterschoolhq.com

      1. Enabling Check In/Out for an Activity

      Check In and Check Out is set up on a per-activity basis. To enable Check In and Check Out for all activities, you must turn this setting on for each individual activity.
      Enabling Check In/Out for an Activity

      2. Hover over "Activity Center"

      Hover over activity center.
      Hover over 'Activity Center'

      3. Click "Extracurricular Activities"

      Navigate to "Extracurricular Activities" section.
      Click 'Extracurricular Activities'

      4. Search for the activity or select it.

      Use the search box or directly select the activity from the list.
      Search for the activity or select it.

      5. Click "Setup"

      Access the "Setup" menu.
      Click 'Setup'

      6. Click "Require Check In/Out

      Activate the button to enable check-in or check-out for this specific activity.
      Click 'Require Check In/Out

      7. It will switch to "Yes"

      Enter the number "1" as required.
      It will switch to 'Yes'

      8. Select a form

      In case you require it, select a Check In or Check Out form. You will need to have the form created already, you can review this in the "Forms" button on the left side menu.
      Select a form

      9. Click "Save"

      Click on "Save" to apply changes.
      Click 'Save'

      10. Ready. Time to test.

      Your activity has Check in and out activated. If your activity is scheduled for today, you can return to the "Home" screen and start checking students in.
      Ready. Time to test.

      11. Use the "Check In/Out" QR code

      You can now use the "Check In/Out" QR code.
      Use the 'Check In/Out' QR code

      12. Try "Kiosk Mode"

      You can also try the Kiosk mode, which will let students or parents check in on their own. You can leave a laptop, TV, or tablet in a specific location at the entrance and request attendees to check themselves in and out.
      Try 'Kiosk Mode'
      Contact us at support@afterschoolhq.com if you need any assistance.

       

      FREQUENTLY ASKED QUESTIONS

       

      1. Can I enable Check in and out for all my activities at once?

      No, you will need to enable it one by one and make sure this is enabled when you create an activity. Always make sure to review all the options you need from the beginning, in this case, you can go back and change it later.

      2. Why is in and out not working even though I enabled it as the guide says?
      Make sure your activity is scheduled to take place today, this is something that you will be able to start from your home page as long as there is an activity that's going to take place the day you use it.

      3. I don't see the option available for me. What can I do about it?

      Only some subscription plans have this option available. Please get in touch with us at support@afterschoolhq.com in order to learn about the possible options we havefor you.

       

      Resources For Providers:

      • Provider: Check In & Check Out QR Code Display Ideas

      • Provider: Manual Check In/Out

      Resources For Parents:

      • Parents: Enabling Check In & Check Out

      • Parents: Using Check In & Check Out

      • Parents: How to Remove and Restore Access to Check In & Check Out

      • Parents: How to Rest Your PIN for Check In & Check Out

       

      💡If you have any questions or experience any technical difficulties with Provider: Enabling Check In & Check Out, don't hesitate to get in touch with our support team at support@afterschoolhq.com.