Welcome to the future of attendance management! In this support article, we will go over how to enable Check In and Check Out for activities and where to find the QR code to take advantage of this feature for efficient attendance taking of students.
Please note that this feature is only available to certain subscription plans. To learn if you are eligible for Check In & Check Out, contact us at support@afterschoolhq.com
Enabling Check In/Out for an Activity
Check In/Out is set up on a per-activity basis. If you want to enable Check In/Out on all activities, you will need to turn this setting on for each activity.
Step 1. Login to your AfterSchool HQ account.
Step 2. Hover over Activity Center and click Extracurricular Activities.
Step 3. Click Manage.
Step 4. Click on Setup.
Step 5. In the Settings section next to Require Check In/Out, click toggle to YES.
Step 6. Click Save either at the top or bottom of the screen.
Note: Once you have enabled this feature, your QR code will be activated. This QR code is for your entire organization. A new QR will not be generated every time you enable this feature for an activity.
However, if you want Check In/Out enabled for all of your existing activities, you will need to go into each activity and manually enable it by switching the toggle to YES.
The following section will show you where to locate your organization's Check In & Check Out QR code.
Activity: Attendance Tab
Step 1. Click Attendance within an activity.
Step 2. Click Display QR Code.
A full-screen window will pop up with the QR code to Check In/Out for your organization.
Home Page
The QR Code can also be found in the Home section.
Step 1. Click Home.
The QR code will be located on the right-hand side of the Home page. Below it, you will see additional buttons. Full Screen will display the QR code in a larger form and the Download will download it to your device.
Now that you've enabled Check In & Check Out and have the QR code for attendance taking in your organization, we strongly recommend reviewing the following support articles. This will not only enhance your own knowledge but also assist parents/guardians in case they require any help at the moment of Checking In/Out.
Resources For Providers:
• Provider: Check In & Check Out QR Code Display Ideas
• Provider: Manual Check In/Out
Resources For Parents:
• Parents: Enabling Check In & Check Out
• Parents: Using Check In & Check Out
• Parents: How to Remove and Restore Access to Check In & Check Out
• Parents: How to Rest Your PIN for Check In & Check Out
💡If you have any questions or experience any technical difficulties with Provider: Enabling Check In & Check Out, don't hesitate to get in touch with our support team at support@afterschoolhq.com.