Check In/Out
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      1. AHQ Help Center
      2. Activity Providers
      3. Check In/Out

      Manual Check In & Check Out & Adding Notes

      This article will cover the manual process of Checking In & Checking Out Students as well as editing the student notes.

       

      Go to afterschoolhq.com

      1. Click "Activity Center"

      Navigate to the Activity Center.
      Click 'Activity Center'

      2. Click "Extracurricular Activities"

      Access the Extracurricular Activities section.
      Click 'Extracurricular Activities'

      3. Click "Search for activity"

      Search for a specific activity.
      Click 'Search for activity'

      4. Write the name

      Write the name of the activity you are looking for.
      Write the name

      5. Click on the activity

      Select the activity you are looking for
      Click on the activity

      6. Click "Attendance"

      Access the Attendance feature.
      Click 'Attendance'

      7. Click "Manage Check In/Out"

      Open the Manage Check In/Out section.
      Click 'Manage Check In/Out'

      8. Click "Check In"

      Initiate the Check In process. This will input the time on the clock automatically
      Click 'Check In'

      9. Click "Check Out"

      When the time comes, nitiate the Check Out process.
      Click 'Check Out'

      10. Click on the time to edit

      Click on the time to edit it. You can write the correct time and click somewhere else to save.
      Click on the time to edit

      11. Type the date

      Write the correct time
      Type the date

      12. Fill in with the time

      Enter the time as 10:00.
      Fill in with the time

      13. Edit the check out time

      The same can be done with the check out time, click on it and write the correct time.
      Edit the check out time

      14. Click "+ Add Note"

      Click on the "Add Note" option.
      Click '+ Add Note'

      15. Add a title

      Click here to add a title
      Add a title

      16. Click "Note"

      Click here to add a note.
      Click 'Note'

      17. Fill with the text

      Enter the content of the note.
      Fill with the text

      18. Fill here

      Click here to avoid someone else from editing the note.
      Fill here

      19. Click here

      Click Grant Access to allow someone in your organization to modify the note.
      Click here

      20. Click "Save"

      Save the changes made.
      Click 'Save'

      21. Click "Close Window"

      Close the current window.
      Click 'Close Window'

      22. Click "View Details"

      Access the detailed view to edit the attendance.
      Click 'View Details'

      23. Edit the attendance record

      Now you can edit the attendance information.
      Edit the attendance record

      24. Click "Close Window"

      Close the current window.
      Click 'Close Window'

      25. Click "View Attendance Report"

      Access the Attendance Report.
      Click 'View Attendance Report'

      26. Click group by

      Select the required grouping.
      Click group by

      27. Click "Print"

      You can print the attendance record.
      Click 'Print'

      28. Click "Download"

      You can also download the attendance record in a .csv file.
      Click 'Download'



      FREQUENTLY ASKED QUESTIONS

       

      1. Why don't I have the Check-In/out options available?

      First, you have to enable Check In & Check Out for activities. Please read this article to know how to.


      Please note that this feature is only available to certain subscription plans. To learn if you are eligible for Check In & Check Out, contact us at support@afterschoolhq.com

      1. Is there an easy way for my students to check themselves in and out?

      Yes, you can use the Kiosk mode to have them easily check in or out. Read this article to know how to.

      💡If you have any questions or experience any technical difficulties, don't hesitate to get in touch with our support team at support@afterschoolhq.com.