How to Create An Activity

Creating activities in AfterSchool HQ helps you organize your programs and make them available for registration.

You’ll learn how to create and publish a new activity, including setting schedules, enrollment options, and activity details.

00:05: Creating and publishing activities in AfterSchool HQ is simple. Follow these steps to create a new activity.

00:11: Click on Activity Center.

00:14: Navigate to extracurricular activities.

00:17: Click "Add Activity"

00:19: Type the name or title of your activity.

00:23: Write the number of seats available for this activity.

00:26: To see all of the available options you have, click on "Show Advanced Settings"

00:32: Click "Save & Next" once you've finished with all the settings in this section.

00:37: Review the available options to limit your activity to a specific gender,age group or grade level.

00:43: Click on Save and next.

00:46: Select the beginning of the enrollment period.

00:49: Select the end of the enrollment period.

00:52: Find and choose the schedule information that matches your activity.

00:57: You can also enter any dates that you will not meet to mantain parents informed.

01:02: Remember to click "Save and Next" once you are finished.

01:06: Enter the description of your activity here. You can format the text or add an image, such as a flyer.

01:13: Select the save. And next option, once you are finished.

01:17: Enter the contact details for the person managing the activity. This information will appear on your public offerings page.

01:24: Remember to click on the "Show Advanced Settings" button to add more details

01:29: Hit save and next.

01:32: Select the type of location.

01:34: If your activity is in person, you can add the address along with any specific instructions here

01:41: If your activity is virtual, enter the details here, such as the video call link.

01:46: Click Save and Next.

01:49: Select. If there is a cost depending on whether there is a cost or not, you

01:53: will see options regarding pricing.

01:56: Click on the show advanced settings field and review.

01:58: If any of these options apply to your activity.

02:02: Click save and next after finishing with the payment options,

02:07: Here you can write an email to thank them for registering or applying It

02:11: can also be used to share more information.

02:14: Write the content of the page. They will see after registering,

02:18: Click on Save and review.

02:20: If you are ready to publish it, click publish activity.

02:23: This will make your activity visible to the public.

02:27: And just like that, you have finished the setup, your activity.

1. Go to AfterSchool HQ

Navigate to AfterSchool HQ and log in to your provider account.

2. Open the Activity Center

From your dashboard, click “Activity Center”, then select Extracurricular Activities to view your existing activities.

3. Add a New Activity

Click “Add Activity” to begin.

5. Enter Activity Details

Type the name or title of your activity and enter the number of available seats. If needed, click “Show Advanced Settings” to review additional options, then click “Save & Next”.

💡 Tip: Always click “Save & Next” after completing each section to avoid losing your progress.

Choose an activity name that includes the grade level, session, or subject to help parents quickly understand what they’re registering for.

8. Set Activity Restrictions

Review the available restriction options to limit your activity by grade level, age group, or gender, if applicable. When finished, click “Save & Next”.

💡 Tip: Grade, age, and gender restrictions help ensure students are placed in the correct activity and prevent registration errors.

9. Set Enrollment Period

Select the start and end dates for when families can register for the activity, then click “Save & Next.”

💡 Tip: If the enrollment period has ended or hasn’t started yet, parents won’t be able to register.

10. Add Activity Schedule

Enter the schedule details for your activity, including meeting days and times. If there are dates when the activity will not meet, add them to keep families informed. Click “Save & Next” when finished.

11. Add Activity Description

Write a description of your activity. You can format the text or upload an image, such as a flyer, to provide additional details. Click “Save & Next”.

12. Add Contact Information

Enter the contact details for the person managing the activity. This information will be visible on your public activity page. Click “Save & Next” to continue.

💡 Tip: The contact details you enter are visible to parents, so make sure they point to the best person for questions.

Use “Save & Review” to confirm schedules, pricing, and descriptions before publishing your activity.

13. Review Advanced Settings (Optional)

Click “Show Advanced Settings” if additional details apply. Click “Save & Next” to continue.

14. Choose Location Type

Select whether the activity is in-person or virtual.

15. Add Location Details

For in-person activities, enter the address and any special instructions. For virtual activities, add the meeting link or access details. Click “Save & Next” when done.

16. Set Pricing

Indicate whether the activity has a cost. If applicable, review pricing, payment plans, and any advanced payment settings. Click “Save & Next” to continue.

17. Customize the Registration Thank You Email

Add a Thank You email message and customize the content participants will see after completing registration. Click “Save & Review” once finished.

27. Publish the Activity

Review all activity details, then click “Publish Activity” to make your activity visible and available for registration.

Tip: Use Save & Review to confirm schedules, pricing, and descriptions before publishing your activity.

Frequently Asked Questions

Q: Can I edit an activity after publishing it?

A: Yes. You can edit most activity details at any time, even after publishing. Changes will apply moving forward.

Q: Can I unpublish or archive an activity?

A: Yes. You can archive an activity if it’s no longer accepting registrations and restore it later if needed.

Q: What’s the difference between “Register” and “Apply”?

A: Register allows families to enroll immediately, while Apply requires provider approval before the registration is finalized.

Q: Why can’t parents register for my activity?

A: This usually happens if the enrollment period hasn’t started or has ended, the activity has reached capacity, or required settings such as pricing, schedule, or location are incomplete.

Q: Can I create activities with no cost?

A: Yes. When setting pricing, simply select No cost to allow free registration.

Q: Can I reuse an activity instead of creating a new one?

A: Yes. You can copy an existing activity to save time and update details for a new session.

Q: Will parents receive a confirmation after registering?

A: Yes. Families receive a confirmation email and see a confirmation page after completing registration.

Q: How can people apply or register for my activity?

A: You can invite people by sharing the link to your activity. To invite parents, visit How to Find Your Activity URL Link or Send an Invitation for Your Activity.

💡If you experience any issues or have further questions with “How to Create an Activity”, don't hesitate to get in touch with our support team at support@afterschoolhq.com.