For providers who want to take their data-collecting to the next level, AfterSchool HQ offers Surveys. Surveys
are similar to forms, but are completely customizable and offer a wider range of question types.
- Sharing Your Survey With Activity Participants
- Adding Participants to Your Open Survey
- Viewing and Downloading Survey Responses
💡 Not sure if this feature is included in your plan? Email support@afterschoolhq.com and a member of our support team can help you find out!
1. Sharing Your Survey With Activity Participants
To share your survey with participants, navigate to the activity for which you want to send the survey and click on the Surveys tab.
To begin setup for accepting survey responses, click on the Send New Survey button.
From there, you can select which survey you want to send and add a title for it. The title is for internal reference and organization, and will not be seen by recipients. You will also have the option to add a due date.
Next, you have the option to either open the survey for all students in the activity (by checking the box next to Students) or select individual students.
You can also include the survey link in the email by selecting send the link to the emails on the file rather than sharing the link and the PIN code manually.
Click Begin Accepting Surveys to send the survey via email right away and for submissions. From the Surveys tab, click View for the survey you just opened.
Click Share in the top right corner. This will open a pop-up window that has the URL for your survey. Copy the URL manually to share if needed and hit 'Done' to close.
When the registrant arrives at the URL, each participant will have to enter a custom PIN number. This ensures security for your survey and allows us to attach the participant's survey answers to their account in AfterSchool HQ.
The email will look like this:
The participants' PIN numbers will be listed on the survey detail page (same page as the Share button). You can find this information here to share with them.
When participants arrive at the URL found by clicking the Share button, they will see an input for their 6-digit pin number.
Each section of the survey will be shown on a different page. Participants will be able to see how far along they are by the bar at the top of the page.
5. Adding Participants to Your Open Survey
If you want to add additional students to the survey, click the Edit button in the top right, and then Select Individual Students. You can select which students to add from there. A student must be registered in that activity for their name to show up.
6. Viewing and Downloading Survey Responses
Once participants have completed their surveys, you can easily view and download their responses for your record. To view responses, navigate to the Surveys tab within the activity and click View for the survey you'd like to see results for.
From there, you will see another View button next to all students who have completed the survey.
When viewing survey results, you can navigate between individual responses by using the arrows in the top right.
To export all the responses as a CSV, click Export Survey Results and the download will start automatically.
We hope this guide has been helpful in creating and using Surveys in AfterSchool HQ. With this feature, you can collect more information than ever by utilizing our many survey question types!
💡If you have any questions or experience any technical difficulties with Creating and Using Surveys, don't hesitate to get in touch with our support team at support@afterschoolhq.com.