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Activity Providers
Learn more about the tools to help you organize activities and run your program seamlessly.
Account Settings
Activity Center
- How to Create An Extracurricular Activity
- How to Create a Field Trip
- How to Create and Share a Permission Slip
- How to Create a Session and Add Activities
- How to Share an Activity or Session Link with Parents
- How to Find Your Activity URL Link or Send an Invitation for Your Activity
- Managing Volunteer Opportunities
Activity Setup & Configuration
- How to Bulk Copy Students to a New Activity in AfterSchool HQ
- Understanding Activity Settings and Restrictions
- How to Create and Manage Activity Tags
- How to Set an Activity to Invite Only
- Enabling Check In & Check Out for Activities
- How to Reopen Registration Sign-Up Period
- How to Set Up a Schedule for Your Activity
- How to Write an Effective Activity Description
- How to Update Your Activity Contact Information
- How to Add a Location for an Activity
- How to Feature an Activity
- How to Copy an Activity
- How to Archive and Restore an Activity
- Creating and Managing Activity Notes
Registration & Enrollment
- Understanding Registration Modes: Register vs Apply
- How to Share Your Organization Profile Link
- How Re-Enrollment Works
- How to Edit a Student Registration
- Inviting a Parent to Create an Account for a Student
- Viewing Student Registrations
- How to Add Session Activities to an Existing Student
- Delete Student Registration
- How to Change a Student's Registration Status in an Activity
- How to Register a Student Manually
- How to Add a Student to Another Activity
Student Roster
Attendance
Check In/Check Out
- How to Correct or Bulk Edit Check-In/Out Times
- How to Enable and Require Wet Signatures for Attendance Tracking
- Using Kiosk Mode
- How to Use Express Mode
- Printable Roster Lists for Check In & Check Out
- How to Use the “Checked Out By” Field in Attendance
- How to Set Up & Customize Check-In and Check-Out Forms
- Monitoring Student Check-Outs: How to Track Who’s Still On-Site
- Check In & Check Out QR Code Display Ideas
Forms & Surveys
- How to Print Registration Forms and Surveys for In-Person Use
- Creating and Using Forms
- How to Disable Form Sections
- How to Create Surveys
- How to Find Your Survey URL
- Sharing Your Survey With Activity Participants
- How to Publish Surveys and View Submissions
- How to Export Survey Submissions
- How to Use AHQ Forms for Meal Tracking
Payments & Accounting
- Coupons for Subscriptions
- How to View and Download Parent Payment Details
- Understanding your 1099-K from Stripe
- How to Access Accounting in AHQ
- How to Connect Your Bank Account to Receive Payments for Your Activities
- How to Manually Track Payments Received Outside of AHQ
- How to Start Collecting Donations
- How to Process a Refund
- Using Coupons for Discounts and Scholarships
- How to Access Stripe Payouts Through AHQ
- AHQ Pricing & Payment Options
- Registration Payment Plans
- How to Enable Attendance-Based Billing
- Billing
- How to Create a Subscription Plan for Your Activity
Contacts
Volunteers & Staffing
Reports & Data
- How to View, Download, and Print Attendance Reports From Your Activity
- Activity Attendance Summary Reports
- Send Registration Reports by Activity
- Advanced Reports Overview
- How to Create Different Views of Submission Reports in AHQ
- How to Create & Use Locked Student Notes
- Where to Find a Student Note
- Creating Student Notes
- Intro to Your AI Reporting Assistant (AiRA)