How To Take, View, & Edit Attendance
With AfterSchool HQ, tracking attendance is simple. This article walks you through checking students in and out, making edits, and viewing attendance reports so you always know who’s participating.
This guide will show you how to take, view, and edit attendance in the Afterschoolhq application
1. Introduction
You will learn how to manage check-in and check-out times, add notes, and access attendance reports efficiently.
2. Click "Extracurricular Activities"
Go to the activity center and then click on Extracurricular Activities.
3. Select the activity
Select the activity where you want to take attendance by clicking on it.
4. Click "Attendance"
Click on the Attendance tab to proceed.
5. Click "Manage Check In/Out"
Click on Manage Check In/Out to take attendance
6. Click on the attendance date dropdown menu to select the date.
Select the date and time you want to manage attendance for.
7. Click here
You can check in or out multiple students at the same time by selecting the students and then clicking 'Check In Selected' or 'Check Out Selected.
8. Click "Check In"
To check in individual students, you can also click the 'Check In' button to record the check-in time. The same applies for checking out.
9. Edit Check-In/Out Times
To edit the check-in or check-out times, click on the currently displayed time to modify it.
10. Update Check-In/Out Time
Enter the new check-in/out time as needed.
11. Add Attendance Notes
You can add individual notes to each student's attendance by clicking 'Add Note.' This step is optional.
12. How to View Attendance Reports
Select the activity where you want to view the attendance reports by clicking on it.
13. Click "Attendance"
Navigate to the Attendance tab to access attendance information for the selected activity.
14. Click "View Details"
Click 'View Details' for the attendance record you want to see to review detailed attendance information. You can also edit check-in/out times here.
This guide explains how to take attendance, edit check-in and check-out times, add notes, and view detailed attendance reports within the Afterschoolhq platform.
Frequently Asked Questions
1. Can I check in or out multiple students at the same time?
Yes! Select the students you want to check in or out, then click “Check In Selected” or “Check Out Selected.”
2. Can I check in/out individual students?
Yes, click the “Check In” or “Check Out” button next to the student to record their attendance individually.
3. Can I edit check-in/out times?
Yes, click on the currently displayed check-in/out time to modify it.
4. How do I view attendance reports for a specific activity?
Select the activity from the list of activities to view its attendance reports. Then click “View Details” to see detailed information.
5. Can I edit attendance from the reports page?
Yes, when viewing detailed attendance in “View Details,” you can edit check-in and check-out times directly.
6. Will parents see the notes I add to attendance?
No, attendance notes are internal and for staff reference only.
7. What if a student is not showing in the attendance list?
Ensure the student is registered for the activity. Only students with a reserved or active status will appear in the attendance list.
💡If you have any questions or technical difficulties with Viewing and Editing Attendance, we want to hear from you. Contact us at support@afterschoolhq.com.
