---
title: How to Set Up and Customize Check-In and Check-Out Forms
description: "(keywords: check, in, out, tracking, student, child, information, activities) The Check In & Check Out Forms feature is designed to improve the efficiency and accuracy of the check-in and check-out pr"
---

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3. [Check In & Check Out](https://support.afterschoolhq.com/knowledge/activity-providers?hsLang=en#check-in-check-out)

# How to Set Up and Customize Check-In and Check-Out Forms

*(keywords: check, in, out, tracking, student, child, information, activities)*

The Check In & Check Out Forms feature is designed to improve the efficiency and accuracy of the check-in and check-out processes in your afterschool program. These customizable forms allow ***staff*** to gather essential information about each child, ensuring better communication and tracking.

In this guide, we will cover how to set up these forms, provide example questions for check in and check out, and explain how to use them.

 

**Setting Up the Forms**

**● Step 1.** After [logging in](https://afterschoolhq.com/login), click ***Forms***:

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27493203779469.png)

 

**● Step 2.** Click ***Add Form*** located on the upper right hand side of the screen:

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27493604816909.png)

**● Step 3.** A pop-up window will appear. Under **Form Name**, name the form. Next, click on the **Form Type** **dropdown** **menu** and select **Survey**.

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27493604827789.png)

 

 

**• Note:** If you need to gather different information for Check-Ins and Check-Outs, you must create **two** **separate** **forms**.

 

**● Step 4.** Once you have **named the form** and selected the correct **Form Type**, click ***Create** **Form***:

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27493604835341.png)

 

**● Step 5.** Click ***+Add New Section*** located on the right hand side of the screen:

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27493711330573.png)

 

**● Step 6.** **Enter a name** for the section and click on the **green check mark**:

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27493711336205.png)

 

**● Step 7.** Click on the **section name** you entered:

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27493772814989.png)

 

**● Step 8.** Here, you can tailor these forms to include any questions that are pertinent to your program's operations. Click ***+Add New Question*** to begin:

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27494092400909.png)

 

![:marca\_de\_verificación\_blanca:](https://a.slack-edge.com/production-standard-emoji-assets/14.0/apple-medium/2705.png)  Supported question types:

- Dropdown
- Single line Text
- Checkbox
- Date
- Email
- Number

 

**⭐ Add the specific questions you want staff to answer during the check-in or check-out process ⭐**

**Check-In Examples:**

- Dropped off by:
- Brought their own lunch:
- Reason for arriving tardy:

 

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27494725266701.png)

 

 

**Check-Out Examples:**

- Picked up by:
- Did the child eat lunch today:
- Why is the child being checked out early:
- Were there any behavioral issues today:

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27494750383501.png)

 

**❗Please make sure to click *Save* before leaving this page ❗**

 

 

**Attaching the Forms to Activities**

Now that you have created your Check In & Check Out forms, you will need to **attach them** to the desired activity for the questions to appear when it comes time to take attendance. 

 

**● Step 1.** In the **Activity** **Center**, click ***Extracurricular Activities***:

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27495424488461.png)

**● Step 2.** Click ***Manage*** next to the Activity name:

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27495381986957.png)

**● Step 3.** At the top of the page, click ***Setup***:

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27495382017165.png)

**● Step 4.** Toggle "*Requires Check In/Out*" to **YES**

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27495668507277.png)

**● Step 5.** Click on the dropdown menus to select your **Check In Form** and **Check Out Form:**

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27495668528781.png)

 

**⭐ You can have different sets of questions for Check Ins and Check Outs ⭐**

 

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27495709815949.png)

 

**● Step 6.** Click ***Save***:

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27495709818765.png)

 

 

**Taking Attendance with Check In & Check Out Forms**

Now that everything is set up, let's see how we can take attendance and put these forms into use.

 

**● Step 1.** Within an Activity, click ***Attendance***:  
![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27496156565645.png)

**● Step 2.** Click ***Take Attendance***:  
![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27496148560013.png)

**● Step 3.** Click in the text areas to answer the questions for the respective student:

 

![](https://support.afterschoolhq.com/hubfs/Knowledge%20Base%20Import/afterschoolhq.zendesk.comhcarticle_attachments27496156575501.png)

 

**⭐ Your inputs are saved automatically ⭐**

 

 

**💡If you have any questions or experience any technical difficulties with Check In & Check Out Forms, don't hesitate to get in touch with our support team at [support@afterschoolhq.com](mailto:support@afterschoolhq.com).**

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