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Need help setting up a session? No worries — follow the steps below or watch the video tutorial for a quick walkthrough on how to create a session and add activities in AfterSchool HQ.
1. Access Sessions
Navigate to Activity Center, then click “Sessions”.
2. Create a Session
Click “Create Your First Session” to begin.
If you already have sessions created, click “Add Session” instead.
💡Tip: Activities created inside a Session cannot collect payments.
If you need to charge fees or tuition, you must create the activity under Extracurricular Activities instead.
3. Enter Session Name
Enter the Session Name and complete the session details.
4. Select a Registration Form
Choose the registration form participants will complete.
5. Set Invite-Only Access (Optional)
Enable the Invite Only toggle if you want the session to remain private. When enabled, only invited participants will be able to access the session.
💡Tip: Enable the Invite Only toggle if you want the session to be accessible only to invited participants.
Please note, this setting applies to the entire session, not individual activities.
6. Choose a Registration Mode
Select how participants will register for the session.
7. Save Your Session
Click “Save” to store the session settings.
8. Open the Content Tab
Click “Content” to manage messaging for the session.
9. Edit Confirmation Message
Customize the message participants receive after registering or applying.
10. Update Page Content
Edit the confirmation page content that appears after registration.
11. Save Content Changes
Click “Save” to apply your updates.
12. Open Registration Periods
Click “Registration Periods” to manage registration timeframes.
💡Tip: Make sure the registration period is active so families can see and register for the session activities.
13. Create a Registration Period
Click “Create a New Registration Period”.
14. Add an Existing Registration Period (Optional)
If one already exists, click “Add Registration Period”.
15. Select Registration Dates
Set the start and end dates for registration.
16. Save Registration Period
Click “Save Registration Period”.
17. Open the Activities Tab
Click “Activities” to manage activities in the session.
18. Add a New Activity
Click “Add Activity”.
19. Enter Activity Information
Add the Activity Name and configure the participant limit.
20. Select Activity Tags
Choose tags to categorize the activity.
21. Enable Attendance Tracking (Optional)
Turn on the toggle if you want to track attendance with timestamps.
Otherwise, Attendance mode will be Present/Absent.
22. Save and Continue
Click “Save & Next”.
23. Add Participant Restrictions (Optional)
Set participant restrictions such as age, grade, or gender, if applicable.
Click “Save & Next” to continue.
24. Configure Activity Schedule
Enter the activity schedule. You can also add dates when the activity will not meet, such as holidays.
Click “Save & Next”.
25. Add Activity Details
Enter detailed information about the activity.
Click “Save & Next”.
26. Add Contact Information
Enter contact details for the activity.
Click “Save & Next”.
27. Add Activity Location
Enter the location details for the activity.
Click “Save & Next”.
28. Access the Publish Section
From the “Publish” section, you can access your Offerings Page Link.
The Session URL is the Session Link. It will take families directly to the session details for registration when shared.
Frequently Asked Questions
Q: Can activities inside a session accept payments?
A: No. Activities within a Session do not support payment collection. If your program requires payment, create the activity under “Extracurricular Activities” instead.
Q: What is the purpose of a session?
A: Sessions are used to organize multiple activities under a single program or timeframe and allow families to register for them together.
Q: Why should I use sessions instead of individual activities?
A: Sessions allow families to add multiple activities to their cart and complete registration one time, making the process faster and easier.
Q: Can I make a session private?
A: Yes. Enable the Invite Only setting when creating the session to restrict access to invited participants only.
Q: Can sessions be used for adult participants?
A: No. Sessions are designed for student registrations only.
Q: Can I edit a session after creating it?
A: Yes. You can return to Activity Center → Sessions at any time to update the session settings, activities, or registration periods.
💡If you experience any issues or have further questions with “How to Create a Session and Add Activities”, don't hesitate to get in touch with our support team at support@afterschoolhq.com.