Activity Settings
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      How to Create An Activity

      Creating an activity is an essential part of Afterschool HQ. This will enable you to start using AHQ's full potential (like Check In and Check Out, track attendance, etc.). By following the steps below you will be able to create your first activity

       

      This guide will walk you through creating an activity in Afterschoolhq

      Go to afterschoolhq.com

      1. Introduction

      Creating and publishing your activities is easy on AfterSchool HQ! Follow these steps to make a new activity.
      Introduction

      2. Click "Activity Center"

      Click on "Activity Center"
      Click 'Activity Center'

      3. Click "Extracurricular Activities"

      Navigate to "Extracurricular Activities"
      Click 'Extracurricular Activities'

      4. Click "Add Activity"

      Select the "Add Activity" option
      Click 'Add Activity'

      5. Write the name/title of your activity.

      Here you can write the name or title of your activity
      Write the name/title of your activity.

      6. Select the number of seats

      Write the number of seats available for this activity, you can choose from 1 to 1000
      Select the number of seats

      7. Click "Show Advanced Settings"

      To see all of the available options you have when creating an activity, click on "Show Advanced Settings"
      Click 'Show Advanced Settings'

      8. Review the advanced options

      This will show the rest of the options you can choose from in order to create an activity tailored to your needs.
      Review the advanced options

      9. Click "Save & Next"

      Click on the "Save & Next" option after you have finished selecting all the settings for the activity.
      Click 'Save & Next'

      10. Review the restrictions

      Review the different options to aim your activity at a specific group.
      Review the restrictions

      11. Click "Save & Next"

      Click on "Save and Next"
      Click 'Save & Next'

      12. Indicate the beginning of the enrollment period

      Select the beginning of the enrollment period.
      Indicate the beginning of the enrollment period

      13. Select the end of the enrollment period

      Select the end of the enrollment period
      Select the end of the enrollment period

      14. Select the Activity Schedule Information below

      Find and choose the schedule information that matches your activity
      Select the Activity Schedule Information below

      15. Input the schedule of your activity

      If your activity has a schedule and/or repeats weekly, input the information in this area. You can select the day of the week, start and end date, and start and end ti
      Input the schedule of your activity

      16. Click "Enter any dates that you will not meet"

      Enter any dates that you will not meet
      Click 'Enter any dates that you will not meet'

      17. Click "Save & Next"

      Remember to click "Save and Next" once you are finished.
      Click 'Save & Next'

      18. Write the description of your activity.

      Here you can write the description of your activity, you can format the text or include an image, like a flyer.
      Write the description of your activity.

      19. Click "Save & Next"

      Select the "Save and Next" option once you are finished.
      Click 'Save & Next'

      20. Add contact details

      Add the contact details of the person who will be in charge of the activity.
      Add contact details

      21. Click "Show Advanced Settings"

      Remember to click on the "Show Advanced Settings" button to add details in case the instructor is different than the contact person.
      Click 'Show Advanced Settings'

      22. Click "Save & Next"

      Hit Save and next.
      Click 'Save & Next'

      23. Select the type of location

      Select the type of location
      Select the type of location

      24. Write the address

      If your activity is in person, you will need to write the address along with any specific instructions here
      Write the address

      25. Write the link here

      If your activity is virtual, you can write the details, like a link for a video call here.
      Write the link here

      26. Click "Save and Next"

      Remember, click Save and Next.
      Click 'Save and Next'

      27. Indicate if there is a cost

      Select if there is a cost. Depending on whether there is a cost or not, you will see options regarding pricing.
      Indicate if there is a cost

      28. Click "Show Advanced Settings"

      Click on the "Show Advanced Settings" field and review if any of these options apply to your activity
      Click 'Show Advanced Settings'

      29. Click "Save & Next"

      Click save and next after finishing with the payment options
      Click 'Save & Next'

      30. Write a "Thank you" email

      Here you can write an email to thank them for registering or applying. It can also be used to share more information.
      Write a 'Thank you' email

      31. Click to write a message

      Write the content of the page they will see after registering.
      Click to write a message

      32. Click "Save & Review"

      Click on "Save and Review"
      Click 'Save & Review'

      33. Click "Publish Activity"

      If you are ready to publish it, click "Publish activity". This will make your activity visible to the public.
      Click 'Publish Activity'
      And just like that, you have finished to set up your activity.

       

      FREQUENTLY ASKED QUESTIONS

       

      How can people apply or register for my activity?

      You can invite people by sharing the link to your activity. To invite parents, visit How to Find Your Activity URL Link or Send an Invitation for Your Activity!

       

       

      💡 If you have further questions on How to Create An Activity, don't hesitate to get in touch with our support team at support@afterschoolhq.com.